RECORDS CENTER CAPACITY REQUIREMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100170006-7
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 1
• Document Creation Date: December 20, 2016
• Document Release Date: July 7, 2000
• Sequence Number: 6
• Publication Date: October 21, 1997
• Content Type: MISC

Approved For Release 2007/10/23: CIA-RDP72-0045OR000100170006-7
RECORDS CENTER CAPACITY REQUIREMENTS
1. With the addition of 30,000 sq. ft. of space, total capacity of the
Center will be 100,000 cubic feet. At the present rate of intake and
net growth of Center holdings this space should be adequate for approxi-
mately 10 years.
2. On 30 June 1956 the Records Center had on hand 27,903 cu.ft. of material
which is 65% of its total capacity. These records were received from
almost every office and are distributed by volume among major components
as follows: DCI 22 cu.ft., DDS 5906 cu.ft., DD/P 5004 cu.ft., DD/I
16,971 cu.ft. (includes l1,247 cu.ft. of finished intelligence material.)
3. The Center received material during the period 1 January through 30 June
1956 at the rate of 61 cubic feet per working day. This is more than
double the experience of the previous two years. This experience and
recently developed requirements in the DD/P and DD/I areas indicate
that the present rate of growth will continue during 1956. At this
rate it is estimated that the present Records Center space will be
exhausted by about 1 April 1957.
4. The destruction of records held by the Center is increasing gradually
each year but this will not offset the increased rate of receipt.
Material going to the Center is responsive to a records control schedule
developed by the Records Management Staff and the office concerned.
These schedules show retirement dates (to the Center) and destruction
dates. This fiscal year over 2200 cubic feet of material was either
destroyed at the Center or returned to offices concerned for screening
and destruction.
It is estimated that the Agency has 110,000 cubic feet of records in
active files. Records control schedules covering 70,556 cubic feet
(65%) of material have been prepared. Of this amount 19.5% will be
retained permanently and 80.5% kept from one to 75 years. About 47%
of the temporary records fall within the 5 to 15 year retention period.
Consequently no appreciable increase in rate of destruction will occur
for some time.
6. Since a certain per cent of all records created must be retained
permanently by the Records Center as the Agency Archives, the total
holdings of the Center over the years will always be increasing. This
rate of increase may vary, and it could occur that during a particular
year a balance would be struck between records received and records
destroyed. However, by the very nature of the operation no permanent
stabilization of available storage space can be achieved.
Appendix A
Approved For Release 2007/10/23: CIA-RDP72-0045OR000100170006-7