Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 20, 2016
Document Release Date: 
July 7, 2000
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Case Number: 
Publication Date: 
May 25, 1956
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PDF icon CIA-RDP72-00450R000100170009-4.pdf66.8 KB
Approved For Release 2007/10/23: CIA-RDP72-0045OR000100170009-4 Chief, Management Staff Chief, Records Manae:'ent Staff Expansion of Records Center 25 May 1956 I. This supplements my memorandum of 14 May. Undoubtedly, you and Colonel. Waite will be interested in some data on the destruction of records by the Center. 2. Material :doing to the Center is responsive to a records control schedule developedby us and the office concerned. T!-_ese schedules show retirement dates (to the Record Center) and destruction dates. On 30 April, the Records Center had disposed of a total of 4289 cubic feet of records. This fiscal- year over 2200 cubic feet of holdings were destroyed a d the rate of destruction is equivalent to 25;0 of our receipts for the same period. 3. It is estimated that the Agency has 1.10,000 cubic feet of records in active files. Records control schedules covering 70,556 cubic feet (65%) of material have been prepared; 19.5% of these will be retained permanently, and 80.5% kept from one to 75 years. About 47% of the temporary records are in the 5 to 15 year retention period. Consequently, we cannot expect any appreciable increase in destruction for sore time. 4. Since a certain per cent of all records created must be retained. permanently b- the Records Center as the Agency Archives, the total holdings of the Center over the years will alwasy be increasing. This rate of increase may vary, and it could occur that during a particular ',ear a balance would be struc;; between records received and records destroyed. However, it is mathematically impossible by the very nature of the operation to maintain this stabilization between intake and destruc- tion. 5. As noted above we estimate the Agency's retirement program to be 65% activated. All major offices have trar'sferred some records to the Center except Security which has destroyed some material in their offices and is earmarking others for early transfer to the Center. 6. Even though we complete schedules for the entire Agency it will tape about ten years for the retirement features to become active enough to reach an additional 1.00,000 cubic feet. Of this total we estimate that about 33,000 cubic feet will be destroyed, leaving us 67,000 additional cubic feet at the Center. The small existing leeway at the Records Center, 13,000 cubic feet, together with the requested 60,000 cubic feet, ought to take care of us for the foreseeable future. %)LUiiff Approved For Release 2007/10/23: CIA-RDP72-0045OR000100170009-4