Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 9, 2016
Document Release Date: 
August 29, 2000
Sequence Number: 
Case Number: 
Content Type: 
PDF icon CIA-RDP72-00450R000100200017-2.pdf232.81 KB
Approved For Release 2000/09/08 : CIA-RDP72-00450R00010J209017-2 ACTIVITY AND ACCQMPLISIMNT REPORT FOR FISCAL YEAR 1967 OFFICE OF Pr30NNEL In addition to maintaining liaison with the Records Administration Branch of the Support Services Staff, DD/S, and other Agency com- ponents in the operation of the Records Management Program for the Office of Personnel, below is a workload report for the ending fiscal year. Printing Services Requests Processed - 4100 Of these, approximately one-third were for the replenishment of non- stocked personnel forms, amounting in volume to about 40,000 forms. The other two-thirds were for speciality envelopes, special letter- head, cards, charts, posters, EAA activities, Combined Federal Cam- paign material, dividers, reprinting of applicant form letters as well as 22,000 clerical brochures and 10,000 professional brochures revised as necessary. In addition, other items included such pub- lications as the Employee Handbook, Instructions for Filing Claims, Association Benefit Plan brochure and other miscellaneous material used as handouts. Forms Program Office of Personnel is responsible for approximately 250 forms. During FY 67 - 36 forms were revised 8 forms initiated* 2 forms reactivated *In addition, during the entire FY form 4k, Personal History Supplement-Intention to Marry, has been dormant due to ina- bility to get DD/P coordination. It is unfortunate that this form cannot get "off the ground." It was designed by the Records Officer, OP as a result of an employee suggestion. As a result of a recent survey, aside from the above there are - 20 forms pending revision 3 forms to be initiated 17 forms obsoleted (Forms Management not yet notified since survey ended as of today) Approved For Release 2000/09/08 : CIA-RDP72-0045OR000100200017-2 Approved For Release 2000/09/08 : CIA-RDP72-0045OR000100200017-2 In addition to the storage and replenishment of non-stocked per- sonnel forms the Records Officer, OP is responsible for coor- dinating the replenishment of all stocked forms for which- the seas travel and has the responsibility for keeping abreast of all revisions, procurement, and maintenance of all Standard Forms used for ROD and exit processing. During the past your in par- ticular this included the new Standard Form 57 which led to the necessity of revising our own application form, the coordination with the Office of Medical Services regarding replacement of SF 89 by form 2223, Medical Record, in Agency application sets, the dissemination of SF 105, Certificate of Retirement in the Civil Service Retirement System,, to all employees and the new SF 61 and SF 613, Appointment Affidavit and Declaration of Ap- pointee forms respectively which are just now being put into use. Also, the Records Officer, OP controls stock level of forms used by OCS which are of direct concern to the Office of Personnel, namely 642, 642a, 971b, and l3.50b. This totalled 28,000 forms in FY 67. It is anticipated that form surveys will be conducted, in par- ticular, in both the Retirement and Rec -itment offices in Per- sonnel when time permits. $50 award was made on 1 December 66 to Chief, Adadnistrative Staff, OP for employee suggestion which Staff. Suggestion was for form 2620, Request for Logistics Ser- vices, designed by Records Officer, OP. Records Management Record Center deposits in FY 67 totalled 344 ft (41 deposits) (At present there is another job in the process of being forwarded which will amount to approximately 50 feet.) At the moment there are several Record Control Schedules which need updating or need to be redone in entirety due to change in organizational structure, transfer of functions, etc. It is the intention that these will be done as soon as possible. Operation Cleanup conducted this spring indicated a continued de- crease in record holdings in the Office of Personnel during the past four years. Approved For Release 2000/09/08 : CIA-RDP72-0045OR000100200017-2 Approved For Release 2000/09/08 : CIA-RDP72-00450R000100200017-2 Filing system surveys were begun (but never Meted) in both the Placement and Recruitment Divisions due to more demanding work requirements. Other records management duties require the Records Officer to ar- range for the requisition of speciality folders, binders, tape, labels, maps, equipment, etc. Works in conjunction with logistics Officer.. OP in procurement when necessary. No in turn keeps the Records Officer innformei of any requests for now or additional record-keeping equipment received by him. vital Materials Repository deposits since Janua have totalled 76. Aside from handling the processing of all OP deposits (including approximtely 15 reels of microfilm forwarded quarterly by the Credit Union) the Records Officer makes necessary arrangements for five additional projects to be microfilmed annually, consist- ing of approximately 73 reels each year. During FX 67 three trips were made by Records Officer, for purpose of updating vital materials. Recently, in conjunction with Archive personnel certain items (namely, tables of organiza- tion, combined alphabetical listings of Agency personnel., and Per- sonnel Statistical Review), which eventually were scheduled for permanent retention at the Center, were transferred into Archives which not only alleviates that procedure from being done in the future but eliminates having to search by deposit or job number for the material. Re Vests for Publications Processed tkirou Libre Facilities - TO These requests included not only routine requisitions for books and publications but the purchase of Jhployeee Fact Sheets and other material deemed necessary for purchase after reviewing Civil Service publications received in my capacity as Distribution Control Offi- cer, Office of Personnel. Distribution Function Handled distribution and need for additional copies of all Agency regulatory material for Office of Personnel as well as Studies in Intall i,gence, Government Organizational Manuals, Civil Service Jour- nals, Congressional Directories, Federal Fngployeee Almanacs, Support Bulletins, Federal Personnel Manual material (including all Civil Service Commission letters and bulletins) as well as Department of Approved For Release 2000/09/08 : CIA-RDP72-00450R000100200017-2 Approved For Release 2000/09/08 : CIA-RDP72-00450R000100200017-2 25X1A check for accuracy and other information relating to the above items when requested. Training Courses during rr 67 Records Management Worksho Archives (two weeks) Support Trends Review Source Data Automation Workshop - GSA (one week) RAOOP Approved For Release 2000/09/08 : CIA-RDP72-00450R000100200017-2