NARRATIVE SUPPLEMENT TO THE CIA ARCHIVES AND RECORDS CENTER MONTHLY STATISTICAL SUMMARY FOR NOVEMBER 1968

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100280006-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: November 17, 2016
• Document Release Date: June 30, 2000
• Sequence Number: 6
• Content Type: PERRPT

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NARRATIVE SUPPLEMENT TO THE CIA ARCHIVES AND RECORDS CENTER
MONTHLY STATISTICAL SUMMARY FOR NOVEMBER 1968
1. Accession]
During November the A&RC accessionedJ+86 cu. ft. of inactive
Office Records. Most of these records were retired by:
DDS/OSL= 'r,, re -i - 14+2 cu. ft.
DDS/OF,',,, t x : 66 <
DDS/OL 32
DDI/CRS 79 tI tf
DDS&T/FMSAC 26
DDP/RID 42 "
DDP/TSD 33 "
This is the smallest volume of inactive Office records accessioned
this Fiscal Year-tSuly - 831 cu. ft., Aug. - 712 cu. ft., Sept. - 569
cu* ft., and Oct. - 650 cu. ft.). This seems to be a-seasonal. decrease
because the volume accessioned in November 1967 was the smallest volume
in FY 1968..,` r-_ Irv 4' v tc ~... ; l R :o
There were 207 cu. ft. of Supplemental Distribution items accessioned.
These items consisted of 105 cu.-ft. of maps, 36 cu. ft. of NIS and 66 Cu.
ft. of all other Supplemental Distribution items. ~`"
The NIS accessioned consisted of the following:
1 NIS report was a rerun - 7 cu. ft-
5 NIS reports were new - 14 Cu. ft.
*6 NIS reports were revisions - 15 cu. ft.
*The revisions permitted the destruction
of ~O cu. ft.
Like the Inactive Records category, this is the smallest volume of
Supplemental Distribution accessioned this Fiscal Year (July - 307 cu.
ft., Aug. - 358 Cu. ft., Sept. - 348 Cu. ft., Oct. - 253 Cu. ft.). ILLEGIE
Also, like the Inactive Records category, this seems to be a seas2wa
drop because the smallest volume accessioned in FY 1968 was in Novembe
1967.
The total accessions of all categories amounted to 795 cu. ft., which
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2. Reference
There were 9,504 reference items furnished to requesters during
the month. It was necessary for the A&RC to make a special delivery of
5 boxes for NPIC. The reference activity averaged 500 items per work day.
3. Disposition
Disposition Action was taken on 889 cu, ft.; 432, cu. ft. were
destroyed at the Center and 457 were transferred. The bulk of the Dispo-
sition Action was taken on Inactive Office Records (645 cu. ft.). These
records were originally retired by:
Component Destroyed Transferred
DDS/OS 56 cu. ft.
DDS/OMS 5 It t1
DDS/OP 3 cu. ft.*
DDS/Ol. 2 tt n 6 " ", a k
DDS/OC 20 "
DDS/OF 22 " " 142 " tt ILLEGIB
DDS/OTR 35
" ..
ODDI 5 11 It 2 ft
DDI/CRS 8 tl it
DDI/OCI 14
DDI/OER 3
DDSy,~1}'~/lyMSSAC
DDS441/VCS 7
DDS&P/OSI = l04 /t 't R3l~s' T
DDS&T/OSA 6
25X1A DDP/RID 82 103
DDP 4 it it 3 it 11 *
DIP TSD 11 't 11 t
? Transferred back to originating component
39 Cu. ft. of this volume was processed by OF personnel
to be retired to the Federal Records Center as Dept of the
Army Records.
ted 16 October 1968, and 56 cu. ft. of codeword reports authorized by
estroyed consisted of: 90 cu. ft. of maps authorized by OBGI in a memo
The majority of the 181 cu., ft. of Supplemental Distribution items
the OER Supplemental Distribution Schedule. The Disposition activity on
all categories averaged 47 cu, ft. per day.
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4. Archives
Received the first 2 cu. ft. of recgras for the Kennedy Library.
Work is continuing on supplying documents for the Johnson Library. During
the month 440 reports were reproduced (2,102 pages) for OCI, and copies
of 150 NIE reports were pulled for the-Johnson Library. All of these
records are pulled together by the components and will be deposited at the
A&RC for storage. The Archives personnel are preparing finding aids and
locator files.
The OSI Records Administration Officer and her assistant were at the
A&RC for two days assisting the Archives personnel in processing the OSI
external contract files Zito the Archival holdings. These files include
one copy of the finished report from the contractor. The files are being
arranged in an Archives arrangement and finding aids are being prepared.
Although the volume (104 cu. ft.) has been transferred from the Inactive
Office Records holdings, it has not been reflected in the Archival holdings,
and will not be until the processing is completed. Completion is pending
the return of the OSI people to the A&RC.
The A&RC was requested by the Historical Staff to furnish a copy of
a speech made by President-elect Nixon to Agency personnel in 1953. Al-
though the requestor had no idea where or in what records series this docu-
ment might be, the Archives were able to locate and furnish the requested
copy.
Furnished the Office of Security Historians organizational charts,
CIG and CIA regulations and other documents from the Archival holdings.
5.
The D/Chief A&RC visited the Annex on 19 November 1968 to take
a copy of the new OER Supplemental Distribution Schedule and to explain
the procedure for reducing the OER reports in accordance with this new
schedule. The Annex was clean, orderly and all routine work was current.
6. Total Holdings
There was a net decrease in the total holdings of 94 cu. ft. This
was the first month that a decrease was recorded since November 1967. This
was due to the decrease in the accessioning activity as reported in Part I
of this report and the fact that the 104 cu. ft. of OSI records were not
reflected in the Archives holdings al holdings at the end of Novem-
ber was 106,151 cu. ft.; 20,546 in and 85,605 at M
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7. Visitors
OS History Writer - 4 days
OS History Writer - 2 days
OTR History Writer - 1 day
RAB
4 OSR
2 OSI
6 Oc5
2 0SI
2 OTR
1 DDP/WH
1 OS I
3 DDP/EUR
2 OS
1 - DDP~
1 OTR
1 OCR
3 OF
2 --DDP/NE
2 -DDP/RID
1 __DDP/C I
1 0S
1 OS
1 OBGI
Talk with GS-9's
Briefing & tour & Records Purge
Records Purge
Briefing & Tour
Put Records into Archives
Records Purge
Records Purge
Records Purge
Records Purge
Pick up Folder
Records Purge
Records Purge
Visit
Get Records Ready for FRC
Purge Records
Purge Records
Purge Records
Test Alarm System
Briefing & Tour
Review Records
8. General
A. The has reported to the A&RC that
preliminary action has been started by the - Engineering Office to
obtain bids from contractors on the work necessary to correct the
"water problem".
B. On the night of 2 November,7 representatives from the Mosler
Co., 3 members of the Security Office, 1 person from Headquarters
Security, 2 members of the . Engineering Office and 3 members of the
y
A&RC Staff conducted tests on the modified version of the new Securit
alarm system. Parts of the system did not pass the tests, and the
system was not accepted by the Government. The A&RC has requested a
copy of the official report of these tests, and a copy of this report
will be forwarded to CRAB when it is received byte cRC.
C. On 12 November, due to the wet snow and winds during the pre-
ceding night,M was without electrical power for most of the day.
Although it took several hours to get the emergency generators working,
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the A&RC, with the aid of battery operated emergency lights and
flashlights, was able to service the priority requests.
D. During November,.140 people representing 6 components visited
the A&RC as a result of the Records Purge.
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