NARRATIVE SUPPLEMENT TO THE CIA ARCHIVES AND RECORDS CENTER MONTHLY STATISTICAL SUMMARY FOR OCTOBER 1968

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100280008-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: June 30, 2000
• Sequence Number: 8
• Content Type: REPORT

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NARRATIVE SUPPLEMENT TO THE CIA ARCHIVES AND RECORDS CENTER
MONTHLY STATISTICAL SUMMARY FOR OCTOBER 1968
1. Accessioning
The Inactive Office Records accessioned by the A&RC
October totaled 650 cu. ft. These records were retired by:
during
DDP/ " -
184+
Cu. ft.
DDS/OC -
34 Cu. ft.
DDP/ -
26
It It
DDS/OMS
11 it It
DDI/
-
L
194
-
DDS/OL -
4
DDI/CRS
8
DDS&T/OSP -
10
DDI/OER
14
DDS&T/OEL -
- 28
DDS/OP
12
DDS&T/FMSAC -
La
DDS/OF
30
DDS&T/OSI -
13
DDS/OS
37
DDS&T/OSA -
4
There were 253 cu. ft. of Supplemental Distribution items accessioned.
These items consisted of 87 cu. ft. Of Maps, 91 cu. ft. of NIS and 75
cu. ft. of all other categories.
The NIS accessioned consisted of the following:
1. 4 NIS Reports were new - 49 cu. ft.
2. 5 NIS Reports were reruns - 6 cu. ft.
*3. 14 NIS Reports were revisions - 36 cu. ft.
The revisions permitted the disposal of 22 cu. ft.
The majority of the 170 cu. ft. of Vital Records accessioned were
deposited by: NPIC - 68 cu. ft; Cable Secretariat - 19 cu. ft.; and
OBGI - 56 cu. ft.
The total accessions of all categories amounted to 1,105 cu. ft.,
which is an average of 4+8 cu. ft. per work day.
2. Reference
There were 11,251+ reference items furnished to requestors during
the month; 3,279 were furnished by the and 7,975 were
furnished by the A&RC at _ It was necessary to make 5 "special
deliveries" of urgently needed documents; 1 box for the DCI's Office,
1 box for DDP/SB, 1 folder for DDS&T/ORD; 1 folder for Medical and 3
folders for DDP/CCS. The reference items averaged 489 per day.
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3. Disposition
Disposition action was taken on 962 cu. ft.; 310 cu. ft. were trans-
ferred back to the originating office, and 652 cu. ft. were destroyed
at the Center. The majority of the disposition action was taken on
Inactive Office Records (807 cu. ft.). These records were originally
retired by:
OFFICE
DESTROYED
RETURNED
DCI/PA
8 cu. ft.
DDP/RID-
108 cu. ft.
50
11
11
0/DDI
,
,-
10
--
--
DDI OER
2
2
1
,-
ti
9
11
,1
DDI NPIC
77
11
?
DDI/OCI
61
~,
--
3
DDSB?f/OCS
13
~-
11
--
,-
DDS&T/FMSAC
7
,1
-'
19
1+
?
DDS&I'/OSI
30
'-
"
51
?
'-
DDS&2/OSP
10
DDS&T/OSA
2
--
IT
DDI/CRS
6
,-
,-
DDI/OBGI
20
DDS/OP
7
DDS/OMS
30
,-
,t
3
,1
1t
DDS/OF
58
,
DDS/OC
50
-
ti
DDS/OS
6
*DDS/OL
223
*The bulk of the Logistic records destroyed consisted of scheduled
.,disposal of Requisition Vouchers - 69 cu. ft., Purchase Order
Files - 77 cu. ft., and Cargo Files - 52 cu. ft. The disposition
activity on all categories averaged 42 cu. ft. per day.
4. Archives
A special area has been set up in the Archives to hold the docu-
ments identified by the Agency to be a part of the Kennedy and Johnson
Librarys.
Worked with of OCI in pulling 91 reports and reproducing
486 pages to be included in the Johnson Library.
Worked with in identifying source material for the CRS and
history.
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There were no roblems at the during the month.
Due to the workload at~ the D/Chie was tuna e to make a trip to
- during October. Work continues on reproducing the NIS control
cards as time is available; we expect to receive authorization from
OBGI to destroy several hundred cu. ft. of NIS reports as a result of
this project.
6. Total Holdings
The net increase for October was only 143 cu. ft. This is the
smallest increase this fiscal year (July - 608 cu. ft., Aug - 625 cu. ft.,
Sept. - 496 cu. ft.).
7. Visitors
from- has
STATSPEC the history. He occupied office
1967 to 3 October 1968.
tp_, 9-s 1 GE's
2 OSR
1 CRS
1 O/DCI
1 FOIAb3b O/DCI
1 IG
1 RAB
1
2 IRS
1 FMSAC
3 O/DDS&T
4 OP
4 OF
1 RID
1 NPIC
2 OCI
2 OC
1 FOIAb3b RAB
1 IAS
7 DDP/WH
2 OBGI
DDP/NE
OCI
OF
completed the research phase of
space at the A&RC from 21 August
Review VR Records
Research Records
Review DCI Records
Purge Records
Records Purge Investigation
History Writing
Purge Records
Discuss Records Purge
it it It
Deposit VR
Supplemental Distribution
Purge Records & LBJ Library
Discuss Permanent Records
Visit
Purge Records
Pick up Package
Records Purge
Vital Records
Purge Records
LBJ Library
Briefing
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8. General
A. There is no change in the status of the new Security Alarm
System.
B. There is no change in the status of the "water problem."
C. During October 29 people representing 10 components came
to the A&RC as a result of the "Records Purge".
D. The A&RC is again experiencing problems with the heating and
air conditioning. A work order, along with a chart reflecting the
temperatures for the past three months, was submitted to them
Engineering Office requesting corrective action.
E. of the A&RC Staff attended
the Symposium on Documentation of ADP Operations" conducted by
MARS on 15-17 October. The general conclusions were that there is
still much thought to be given to the question: "Which records are
worthy of keeping to document ADP operations?"
F. of the A&RC Staff attended
the Management Seminar on Reports Management conducted by AREA on
30 October. The main theme was the impact of ADP on Reports Manage-
ment and Reports Control. What was Reports Control is now Information
Management, or better stated: "Information for Management".
G. Several members of the A&RC Staff assisted with
the Records Officer Conference at _ All members of the Staff
attended parts of the program as the workload permitted.
H. During the month a non-scheduled fire drill was conducted
by the = Security Office. The A&RC got a very good report for this
drill.
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