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Document Creation Date: 
November 17, 2016
Document Release Date: 
June 30, 2000
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PDF icon CIA-RDP72-00450R000100280008-4.pdf177.79 KB
Approved For Release 2 NARRATIVE SUPPLEMENT TO THE CIA ARCHIVES AND RECORDS CENTER MONTHLY STATISTICAL SUMMARY FOR OCTOBER 1968 1. Accessioning The Inactive Office Records accessioned by the A&RC October totaled 650 cu. ft. These records were retired by: during DDP/ " - 184+ Cu. ft. DDS/OC - 34 Cu. ft. DDP/ - 26 It It DDS/OMS 11 it It DDI/ - L 194 - DDS/OL - 4 DDI/CRS 8 DDS&T/OSP - 10 DDI/OER 14 DDS&T/OEL - - 28 DDS/OP 12 DDS&T/FMSAC - La DDS/OF 30 DDS&T/OSI - 13 DDS/OS 37 DDS&T/OSA - 4 There were 253 cu. ft. of Supplemental Distribution items accessioned. These items consisted of 87 cu. ft. Of Maps, 91 cu. ft. of NIS and 75 cu. ft. of all other categories. The NIS accessioned consisted of the following: 1. 4 NIS Reports were new - 49 cu. ft. 2. 5 NIS Reports were reruns - 6 cu. ft. *3. 14 NIS Reports were revisions - 36 cu. ft. The revisions permitted the disposal of 22 cu. ft. The majority of the 170 cu. ft. of Vital Records accessioned were deposited by: NPIC - 68 cu. ft; Cable Secretariat - 19 cu. ft.; and OBGI - 56 cu. ft. The total accessions of all categories amounted to 1,105 cu. ft., which is an average of 4+8 cu. ft. per work day. 2. Reference There were 11,251+ reference items furnished to requestors during the month; 3,279 were furnished by the and 7,975 were furnished by the A&RC at _ It was necessary to make 5 "special deliveries" of urgently needed documents; 1 box for the DCI's Office, 1 box for DDP/SB, 1 folder for DDS&T/ORD; 1 folder for Medical and 3 folders for DDP/CCS. The reference items averaged 489 per day. Approved For Release 2000/0' W X-' DP72-00450R000100280008- 25X1A6a 25X1A6a Approved For Release 2000/08/03 : CIA-RDP72-0045OR000100280008-4 3. Disposition Disposition action was taken on 962 cu. ft.; 310 cu. ft. were trans- ferred back to the originating office, and 652 cu. ft. were destroyed at the Center. The majority of the disposition action was taken on Inactive Office Records (807 cu. ft.). These records were originally retired by: OFFICE DESTROYED RETURNED DCI/PA 8 cu. ft. DDP/RID- 108 cu. ft. 50 11 11 0/DDI , ,- 10 -- -- DDI OER 2 2 1 ,- ti 9 11 ,1 DDI NPIC 77 11 ? DDI/OCI 61 ~, -- 3 DDSB?f/OCS 13 ~- 11 -- ,- DDS&T/FMSAC 7 ,1 -' 19 1+ ? DDS&I'/OSI 30 '- " 51 ? '- DDS&2/OSP 10 DDS&T/OSA 2 -- IT DDI/CRS 6 ,- ,- DDI/OBGI 20 DDS/OP 7 DDS/OMS 30 ,- ,t 3 ,1 1t DDS/OF 58 , DDS/OC 50 - ti DDS/OS 6 *DDS/OL 223 *The bulk of the Logistic records destroyed consisted of scheduled .,disposal of Requisition Vouchers - 69 cu. ft., Purchase Order Files - 77 cu. ft., and Cargo Files - 52 cu. ft. The disposition activity on all categories averaged 42 cu. ft. per day. 4. Archives A special area has been set up in the Archives to hold the docu- ments identified by the Agency to be a part of the Kennedy and Johnson Librarys. Worked with of OCI in pulling 91 reports and reproducing 486 pages to be included in the Johnson Library. Worked with in identifying source material for the CRS and history. Approved For Release 2000/08/03-: CIA-RDP72-00450R000100280008-4 Approved For Release 2000/08/03 : CIA-RDP72-0045OR000100280008-4 There were no roblems at the during the month. Due to the workload at~ the D/Chie was tuna e to make a trip to - during October. Work continues on reproducing the NIS control cards as time is available; we expect to receive authorization from OBGI to destroy several hundred cu. ft. of NIS reports as a result of this project. 6. Total Holdings The net increase for October was only 143 cu. ft. This is the smallest increase this fiscal year (July - 608 cu. ft., Aug - 625 cu. ft., Sept. - 496 cu. ft.). 7. Visitors from- has STATSPEC the history. He occupied office 1967 to 3 October 1968. tp_, 9-s 1 GE's 2 OSR 1 CRS 1 O/DCI 1 FOIAb3b O/DCI 1 IG 1 RAB 1 2 IRS 1 FMSAC 3 O/DDS&T 4 OP 4 OF 1 RID 1 NPIC 2 OCI 2 OC 1 FOIAb3b RAB 1 IAS 7 DDP/WH 2 OBGI DDP/NE OCI OF completed the research phase of space at the A&RC from 21 August Review VR Records Research Records Review DCI Records Purge Records Records Purge Investigation History Writing Purge Records Discuss Records Purge it it It Deposit VR Supplemental Distribution Purge Records & LBJ Library Discuss Permanent Records Visit Purge Records Pick up Package Records Purge Vital Records Purge Records LBJ Library Briefing 25X1A6a 25X1A6a 25X1A6a Approved For Release 2000/08/03 -CIA _RDP72-0045OR000100280008-4 Approved For Release 2000/08/ :-S.IQ DP72-00450R000100280008-4 8. General A. There is no change in the status of the new Security Alarm System. B. There is no change in the status of the "water problem." C. During October 29 people representing 10 components came to the A&RC as a result of the "Records Purge". D. The A&RC is again experiencing problems with the heating and air conditioning. A work order, along with a chart reflecting the temperatures for the past three months, was submitted to them Engineering Office requesting corrective action. E. of the A&RC Staff attended the Symposium on Documentation of ADP Operations" conducted by MARS on 15-17 October. The general conclusions were that there is still much thought to be given to the question: "Which records are worthy of keeping to document ADP operations?" F. of the A&RC Staff attended the Management Seminar on Reports Management conducted by AREA on 30 October. The main theme was the impact of ADP on Reports Manage- ment and Reports Control. What was Reports Control is now Information Management, or better stated: "Information for Management". G. Several members of the A&RC Staff assisted with the Records Officer Conference at _ All members of the Staff attended parts of the program as the workload permitted. H. During the month a non-scheduled fire drill was conducted by the = Security Office. The A&RC got a very good report for this drill. 25X1A9a 25X1A6a Approved For Release 2000/08/03 , CIA-RDP72-00450R000100280008-4