COST ESTIMATES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP72-00450R000100330020-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 20, 2016
• Document Release Date: July 27, 2000
• Sequence Number: 20
• Publication Date: May 15, 1962
• Content Type: LIST

STATINTL ' -u / Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
I .
1. These cost factors are established as an aid to figuring savings in the
Paperwork Management Branch. Costs were obtained from M2, M6, M7 and GSA.
a. Equipment (one each) and space cost
Manual Typewriter
Electric Typewriter
Safe File
Card Cabinet
Filing Cabinet
Stock Cabinet
Transfer Case
1 Linear foot shelving
1 sq. ft. floor space NSA Operations Bldg.
b. Storage and Space Factors
Filing Cabinet, Legal size
Filing Cabinet, Letter-size
Map Cabinet
Card Cabinet
Filing,Cabinet Drawer - Legal size
Filing Cabinet Drawer - Letter size
Filing Cabinet Drawer - 3" x 5"
Filing Cabinet Drawer - 5" x 8"
Filing Cabinet Drawer - microfilm
Map Cabinet (per section)
Transfer Case - Legal size
Transfer Case - Letter size
Shelving, Steel Tier 30" x 40" x'111"
10" Magnetic Tape
IBM Cards (10,000 per case)
8" x l0-2" paper -~k,00o sheets
3(Ipounds of records (paper) .
78 pounds magnetic tape (25 tapes)
Size of Document
_.._..~ x 15
9" x 12
Storage and Space Factors (conversions)
$ 16o.oo
350.00
350.00
102.00
70.00
49.00
6.oo
2.00
25.00
3.5 sq. ft.
3 sq. ft.
25 sq. ft.
5 sq. ft.
2 Cu. ft.
1.5 cu.
ft.
.1 cu.
ft..-
.25 cu.
ft.~
.8 cut
ft
13 cu.
ft.
2 cu.
ft.
1.5 cu.
ft.
60 cu.
ft,--
.04 cu.
ft:--
1 cu.
ft.& -
1 cu.
ft.--,..
1 cu.
ft-,---
1 cu.
ft..,
ee
S
(Linear footage x %
=cubic footage)
?99
?79
.10
.17
.28
.26
.58
.70
311 x 511
4" x 6"
5" x 8"
1." x 0"
~8" x 142"
8" x 13"
Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
1 Man hour
24 dictated letters replaced by form letters
120 envelopes addressed
180 lines straight copy typed
120 lines form fill in typed
30 copies posted
60 copies filed
90 copies mailed (folded and inserted)
15 copies verified for accuracy of fill in
To determine forms processing cost for any number of forms, divide processor's
hourly rate of pay by number of forms he processes per hour and multiply the
quotient by the total number of forms being processed.
e. Multi-copy forms unproductive time
removing)
2 part . . . . . . . . 14.0
3 part . . . . . . . . 23.5
4 part . . . . . . . . 32.0
5 Part . . . . . . . . 41.0
6 part . . . ... . . . 50.0
7 Part . . . . . . . . 58.5
seconds
seconds
seconds
seconds
seconds
seconds
(inserting carbons) aligning and
8 part . . . . . . . 67.5 seconds
9 part . . . . . . . 76.5 seconds
10 part . . . . . 85.0 seconds
11 part . . . . . . . 93.7 seconds
12 part . . . . . . 102.5 seconds
f. Manpower Costs
(See Attached Sheet )
g. Reproduction and Paper Costs
(1) Below costs include cost of reproduction set ups multilith master
and paper.
8 x 101 offset/bond .375 ea. mat + .086 per 25 copies
8 x 10t manifold. .375 ea. mat + .80 per 1000 copies white
8.x 10z manifold .375 ea. mat + .89 per 1000 copies colored
8 x 13 offset/bond .375 ea. mat + .094 per 25 copies
8'x 13 manifold .375 ea. mat + .99 per 1000 copies white
8 x 13 manifold .375 ea. mat + 1.08 per 1000 copies colored
8 x 10 cardstock .375 ea. mat + .216 per 25 copies
5 x 8 cardstock .375 ea. mat + .121 per 25 copies
Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
(2) Costs below include material and preparation.
8 x 10 negative 2.15
8 x 13 negative 2.14.0
l00 x 16 negative 2.80
8 x 10/8 x 13 plate .96
2066 plate 2.00
Harris press plate 3.36
Long run multi mat 1.11
(3) Miscellaneous Costs
8 x 13 vellum paper .028 per sheet
1 typed envelope replaced by window envelope eaves $-.02''''
h. Comparative Costs of Dictated, Guide and Form Letters.
(See Attachment)
i. EAM/EDP Costs (Including Rental, Overhead, Labor and Depreciation)
(1)
EAM
$ 12.65 per hour
(2)
EDP
(a)
750 -
$105.00 per hour
(b)
11+01 -
$ 90.00 per hour
Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3
TABLE OF COMPARATIVE COSTS
Dictated Letters(D), Guide Letters(G), and Form Letters(F)
LENGTH
VOLUME
IN LINES
500
1,000
2,000
5,000
10,000
20,000
25,000
50,000
5 D
148
297
594
1,484
2,969
5,937
7,422
14,843
G
68
134
265
659
1,315
2,628
3,284
6,566
F
49
94
185
457
912
1,820
2,275
4,547
6 D
178
356
712
1,781
3,562
7,125
8,906
17,812
G
75
147
291
722
1,441
2,879
3,598
7,193
F
50
95
186
458
912
1 821
2.276
4,548
7 D
208
416
831
2,078
4,156
8,312
10,390
20,780
G
82
160
316
785
1,567
3,130
3,912
7,819
F
50
96
186
458
913
1,822
2,276
4,549
8 D
237
475
950
2,375
4,750
9,500
11,874
23,749
G
89
173
342
848
1,693
3,381
4,225
8,446
F
151
96
187
459
914
1,823
2,277
4,550
9 D
267.
534
1,069
2,672
5,343
10,687
13,359
26,717
G
96
186
368
912
1,818
3,632
4,539
9,072
F
51
97
187
460
914
1,824
2,278
4.552.
10 D
297/
594
1,187?-
2,969
5,937
11,874
14,843
29,686
G
102
199
393;"
.
975
1,944
3,883
4,852
0,699
F
52
97
188
460
915
1,824
2,279
4,553
11 D
327
653
1,306
3,265
6,531
13,062
16,327
32,655
G
109
212
419
1,038
2,070
4,134
5,166
10,325
F
53
98
189
461
916
1,825
2,280
4,554
12 D
356
712
1,425
3,562
7,125
14,249
17,812
35,623
G
116
225
444
1,101
2,196
4,384
5,479
10,952
F
53
99
189
461
916
1,826
2,281
4,555
15 D
445
891
1,781.
4,453
8,906
17,812
22,265
44,529
G
136
264
521
1,290
2,573
5,137
6,420
12,832
F
55
100
191
463
918
1,828
2,283
4,559
20 D
594
1,187
2,375
5,937
11,874
23,749
29,686
59,372
G
170
330
649
1,606
3,201
6,392
7,988
15,964
F
58
103
194
466
921
1,832
2,288
4,564
25 D
742
1,484
2,969
7,422
14,843
29,686
37,108
74,215
G
204
395
777
1,922
3,830
7,647
9,555
19,097
F
61
106
197
469
925
1,836
2,292
4,570
30 D
891
1,781
3,562
8,906
17,811
35,623
44,529
89,058
G
238
460
905
2,237
4,459
8,902
11,123
22,230
F
64
109
200
472
928
1,840
2.296
4,576
35 D
1,039
2,078
4,156
10,390
20,780
41,560
51,951
103,901
G
272
526
1,033
2,553
5,088
10,156
12,691
25,362
F
67
112
203
475
931
1,844
2,300
4,582
Cost of dictated (D) and guide (G) letters by the
line (12 words) is based on ^ yearly average wage of
$3,150 for stenographers and typists and $4,120 for dic-
tators and reviewers, applied to these representative
production rates:
Operation Time Per Letter Line
Typing from dictation ....................... 30 seconds
Typing from straight copy :. 24 seconds
Stenography (taking shorthand -note.)........ 20 seconds
Checking/ revLewi.'g dictated letters ......... 8 seconds
Chacking/reviewing guide letters............ 4 seconds
Getting ready to dictate (gathering facts,
preparing notes, etc.) ..................... 40 seconds
Form Letter Cost Includes:
(1) Proportionate cost of writing and designing the
letter before printing, based on a yearly average wage
rate of $6.450 and stuns allowance of 10 minutes aline.
(2) Proportionate cost of printing, based on GSA's
Price List Uemorandum 11.1951 (revised to 1-29-54).
(3) Cost of preparing the form letter for mailing,
based on representative time rates of 1 minute dictating
time in selection and assignment of the letter. 1.5 min-
utes typing, ^nd .5 minutes chedking/rev'iewing.
Approved For Release 2007/10/23: CIA-RDP72-00450R000100330020-3
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