COST ESTIMATES

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP72-00450R000100330020-3
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
4
Document Creation Date: 
December 20, 2016
Document Release Date: 
July 27, 2000
Sequence Number: 
20
Case Number: 
Publication Date: 
May 15, 1962
Content Type: 
LIST
File: 
AttachmentSize
PDF icon CIA-RDP72-00450R000100330020-3.pdf196.07 KB
Body: 
STATINTL ' -u / Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 I . 1. These cost factors are established as an aid to figuring savings in the Paperwork Management Branch. Costs were obtained from M2, M6, M7 and GSA. a. Equipment (one each) and space cost Manual Typewriter Electric Typewriter Safe File Card Cabinet Filing Cabinet Stock Cabinet Transfer Case 1 Linear foot shelving 1 sq. ft. floor space NSA Operations Bldg. b. Storage and Space Factors Filing Cabinet, Legal size Filing Cabinet, Letter-size Map Cabinet Card Cabinet Filing,Cabinet Drawer - Legal size Filing Cabinet Drawer - Letter size Filing Cabinet Drawer - 3" x 5" Filing Cabinet Drawer - 5" x 8" Filing Cabinet Drawer - microfilm Map Cabinet (per section) Transfer Case - Legal size Transfer Case - Letter size Shelving, Steel Tier 30" x 40" x'111" 10" Magnetic Tape IBM Cards (10,000 per case) 8" x l0-2" paper -~k,00o sheets 3(Ipounds of records (paper) . 78 pounds magnetic tape (25 tapes) Size of Document _.._..~ x 15 9" x 12 Storage and Space Factors (conversions) $ 16o.oo 350.00 350.00 102.00 70.00 49.00 6.oo 2.00 25.00 3.5 sq. ft. 3 sq. ft. 25 sq. ft. 5 sq. ft. 2 Cu. ft. 1.5 cu. ft. .1 cu. ft..- .25 cu. ft.~ .8 cut ft 13 cu. ft. 2 cu. ft. 1.5 cu. ft. 60 cu. ft,-- .04 cu. ft:-- 1 cu. ft.& - 1 cu. ft.--,.. 1 cu. ft-,--- 1 cu. ft.., ee S (Linear footage x % =cubic footage) ?99 ?79 .10 .17 .28 .26 .58 .70 311 x 511 4" x 6" 5" x 8" 1." x 0" ~8" x 142" 8" x 13" Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 1 Man hour 24 dictated letters replaced by form letters 120 envelopes addressed 180 lines straight copy typed 120 lines form fill in typed 30 copies posted 60 copies filed 90 copies mailed (folded and inserted) 15 copies verified for accuracy of fill in To determine forms processing cost for any number of forms, divide processor's hourly rate of pay by number of forms he processes per hour and multiply the quotient by the total number of forms being processed. e. Multi-copy forms unproductive time removing) 2 part . . . . . . . . 14.0 3 part . . . . . . . . 23.5 4 part . . . . . . . . 32.0 5 Part . . . . . . . . 41.0 6 part . . . ... . . . 50.0 7 Part . . . . . . . . 58.5 seconds seconds seconds seconds seconds seconds (inserting carbons) aligning and 8 part . . . . . . . 67.5 seconds 9 part . . . . . . . 76.5 seconds 10 part . . . . . 85.0 seconds 11 part . . . . . . . 93.7 seconds 12 part . . . . . . 102.5 seconds f. Manpower Costs (See Attached Sheet ) g. Reproduction and Paper Costs (1) Below costs include cost of reproduction set ups multilith master and paper. 8 x 101 offset/bond .375 ea. mat + .086 per 25 copies 8 x 10t manifold. .375 ea. mat + .80 per 1000 copies white 8.x 10z manifold .375 ea. mat + .89 per 1000 copies colored 8 x 13 offset/bond .375 ea. mat + .094 per 25 copies 8'x 13 manifold .375 ea. mat + .99 per 1000 copies white 8 x 13 manifold .375 ea. mat + 1.08 per 1000 copies colored 8 x 10 cardstock .375 ea. mat + .216 per 25 copies 5 x 8 cardstock .375 ea. mat + .121 per 25 copies Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 (2) Costs below include material and preparation. 8 x 10 negative 2.15 8 x 13 negative 2.14.0 l00 x 16 negative 2.80 8 x 10/8 x 13 plate .96 2066 plate 2.00 Harris press plate 3.36 Long run multi mat 1.11 (3) Miscellaneous Costs 8 x 13 vellum paper .028 per sheet 1 typed envelope replaced by window envelope eaves $-.02'''' h. Comparative Costs of Dictated, Guide and Form Letters. (See Attachment) i. EAM/EDP Costs (Including Rental, Overhead, Labor and Depreciation) (1) EAM $ 12.65 per hour (2) EDP (a) 750 - $105.00 per hour (b) 11+01 - $ 90.00 per hour Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 Approved For Release 2007/10/23: CIA-RDP72-0045OR000100330020-3 TABLE OF COMPARATIVE COSTS Dictated Letters(D), Guide Letters(G), and Form Letters(F) LENGTH VOLUME IN LINES 500 1,000 2,000 5,000 10,000 20,000 25,000 50,000 5 D 148 297 594 1,484 2,969 5,937 7,422 14,843 G 68 134 265 659 1,315 2,628 3,284 6,566 F 49 94 185 457 912 1,820 2,275 4,547 6 D 178 356 712 1,781 3,562 7,125 8,906 17,812 G 75 147 291 722 1,441 2,879 3,598 7,193 F 50 95 186 458 912 1 821 2.276 4,548 7 D 208 416 831 2,078 4,156 8,312 10,390 20,780 G 82 160 316 785 1,567 3,130 3,912 7,819 F 50 96 186 458 913 1,822 2,276 4,549 8 D 237 475 950 2,375 4,750 9,500 11,874 23,749 G 89 173 342 848 1,693 3,381 4,225 8,446 F 151 96 187 459 914 1,823 2,277 4,550 9 D 267. 534 1,069 2,672 5,343 10,687 13,359 26,717 G 96 186 368 912 1,818 3,632 4,539 9,072 F 51 97 187 460 914 1,824 2,278 4.552. 10 D 297/ 594 1,187?- 2,969 5,937 11,874 14,843 29,686 G 102 199 393;" . 975 1,944 3,883 4,852 0,699 F 52 97 188 460 915 1,824 2,279 4,553 11 D 327 653 1,306 3,265 6,531 13,062 16,327 32,655 G 109 212 419 1,038 2,070 4,134 5,166 10,325 F 53 98 189 461 916 1,825 2,280 4,554 12 D 356 712 1,425 3,562 7,125 14,249 17,812 35,623 G 116 225 444 1,101 2,196 4,384 5,479 10,952 F 53 99 189 461 916 1,826 2,281 4,555 15 D 445 891 1,781. 4,453 8,906 17,812 22,265 44,529 G 136 264 521 1,290 2,573 5,137 6,420 12,832 F 55 100 191 463 918 1,828 2,283 4,559 20 D 594 1,187 2,375 5,937 11,874 23,749 29,686 59,372 G 170 330 649 1,606 3,201 6,392 7,988 15,964 F 58 103 194 466 921 1,832 2,288 4,564 25 D 742 1,484 2,969 7,422 14,843 29,686 37,108 74,215 G 204 395 777 1,922 3,830 7,647 9,555 19,097 F 61 106 197 469 925 1,836 2,292 4,570 30 D 891 1,781 3,562 8,906 17,811 35,623 44,529 89,058 G 238 460 905 2,237 4,459 8,902 11,123 22,230 F 64 109 200 472 928 1,840 2.296 4,576 35 D 1,039 2,078 4,156 10,390 20,780 41,560 51,951 103,901 G 272 526 1,033 2,553 5,088 10,156 12,691 25,362 F 67 112 203 475 931 1,844 2,300 4,582 Cost of dictated (D) and guide (G) letters by the line (12 words) is based on ^ yearly average wage of $3,150 for stenographers and typists and $4,120 for dic- tators and reviewers, applied to these representative production rates: Operation Time Per Letter Line Typing from dictation ....................... 30 seconds Typing from straight copy :. 24 seconds Stenography (taking shorthand -note.)........ 20 seconds Checking/ revLewi.'g dictated letters ......... 8 seconds Chacking/reviewing guide letters............ 4 seconds Getting ready to dictate (gathering facts, preparing notes, etc.) ..................... 40 seconds Form Letter Cost Includes: (1) Proportionate cost of writing and designing the letter before printing, based on a yearly average wage rate of $6.450 and stuns allowance of 10 minutes aline. (2) Proportionate cost of printing, based on GSA's Price List Uemorandum 11.1951 (revised to 1-29-54). (3) Cost of preparing the form letter for mailing, based on representative time rates of 1 minute dictating time in selection and assignment of the letter. 1.5 min- utes typing, ^nd .5 minutes chedking/rev'iewing. Approved For Release 2007/10/23: CIA-RDP72-00450R000100330020-3 1107