INITAL REPORT FOR THE DCI AREA ON PURGE OF INACTIVE RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200040011-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: April 12, 1999
• Sequence Number: 11
• Content Type: REPORT

Approved For Release 1999/09/17 : CIA-RDP73-00099AO00200040011-2
INITIAL REPORT FOR THE DCI AREA ON PURGE OF INACTIVE RECORDS
ON HAND DESTROYED CANDIDATE FOR
ITULY 68 TO DATE DESTRUCTION
COMPONENT RESPONSIBLE OFFICER(S) TYPE MATERIALS (cu.ft.) (cu.ft.) (cu.ft.)
Executive Registry
25X1A
O/DCI correspondence, memos, 143 0 Par a action awaiting arrival of-
reports, etc. (contract retiree) who will evaluate
these o/DCI documents. 25X1A
25X1A
1) Employee manuscript clearance
and contact file.
8
6
0
2) Personalities file (Non-CIA
personalities).
54
0
40
Inactive historical materials
from other offices.
20
0
10
Approved For Release 1999/09/17 : CIA-RDP73-00099AO00200040011-2
1) The 1954-1964 segment of this file was
destroyed on 28 August 1968.
2) Plan to purge c.75% of this file in near
future.
25X1A
Upon review, expect 6 cu. ft. can be
destroyed. Fur (4) cu. ft. will be trans-
ferred from Mto Executive Registry.
(25 cu.ft. of extra copies of STUDIES are
stored at~ Can be reduced to
10 cu.ft.
25X1A
 Cable Secretariat
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DESTROYED CANDIDATE FOR
JULY 68 To DATE DESTRUCTION
RESPONSIBLE OFFICER(S) TYPE MATERIALS (cu.ft.) (cu.ft.) (cu.ft.)
25X1A
25X1A
1) DCI Cable Reference File,
1953-1962.
(Microfilm)
2) DCI Cable Reference File,
1962-1966.
(Hardcopy)
3) CIA Cable Reference File, 65
1946-1963
(Microfilm)
4) CIA Cable Reference File,
1963 to present.
(Hardcopy)
28
/o materials at
25X1A
685
1) Considered permanent. (Already on micro-
film). Duplicate film kept at Head-
quarters.
2) Considered permanent. Growth rate is
6 cu. ft./year. *Could be microfilmed
to reduce volume. (These cables also
contained in CIA Cable Reference File.)
3) Considered permanent. (Already on
microfilm). Duplicate film kept at
Headquarters.
0 ? 4) Considered temporary in paper form.
Fifteen year retention policy. Growth
rate is 150 cu.ft./year. Serves both
V.M. and inactive records purposes.
Could be microfilmed to reduce volume;
15 year retention policy might be
altered after consultation with Users,
particularly DD/P Area. Follow-on
investigation of these options has been
initiated by Cable Secretariat.
(0) (0) (0) Note: The SCIP files of interest to
25X1A are under
con ro .
Approved For Release 1999109117 2 CIA-RDP73-00099AO00200040011-2
 Approved For Release 1999109117: CM-R e73 99A0002OD0> 11Q2
JULY 68 TO DATE DESTRUCTION
COMPONENT RESPONSIBLE OFFICER(S) TYPE MATERIALS (cu.ft.) (cu.ft.) (cu. ft.) REMARKS
1) IAC (USIB predecessor) official
4
0
0
1) Considered permanent. Historical
documents.
material. (Duplicate file kept at
Headquarters.)
2) USIB official documents, 1961
15
0
0
2) Considered permanent. Serves both
to present.
V.M. and historical purposes. (Duplicate
file kept at Headquarters.)
3) USIB/SIGINT official documents
6
0
0
3) Considered permanent. Serves both V.M.
and historical purposes.
Note: USIB files are community files rather
than CIA files. USIB Secretariat is "office
of record" for these materials. Files could
be microfilmed if space needs require. USIB
files at Headquarters used as reference file.
SAVA fo materials at (0) (0) (0) Prior to present purge, 14 cu.ft. of records
25X1A
O/PPB
25X1A formerly at ~rere destroyed through
regular records policy. SAVA is holding
1 1/2 cu.ft. of historical materials to be
25X1A shipped t( eventually as archival
Program & Budget files 19 0 ? Holdings will be reviewed for possible
destruction during Oct. 1968. Retention
schedules on remaining materials will be
shortened where feasible.
25X1A (It is hoped an OF file on budgetary matters
will be transferred from OF to O/PPB and
purged under O/PPB policy.)
Approved For Release 1999109117;3CIA-RDP73-00099A000200040011-2
 Approved For Release 1999/09/17 : CIA-RDP73-00099AO00200040011-2
ON HAND DESTROYED CANDIDATE FOR
JULY 68 TO DATE DESTRUCTION
COMPONENT RESPONSIBLE OFFICER(S) TYPE MATERIALS (cu.ft.) (cu.ft.) (cu.ft.) REMARKS
1) Opinions & decisions,
58
0
0
1) Considered permanent. However, files
legislation, Executive
will be reviewed to eliminate anything
Orders, etc.
that can properly be purged.
25X1A
2) Outgoing correspondence.
2
0
2
2) Considered temporary. Will be reviewed
in October for possible destruction.
Files on Congressional activities,
79
0
?
Will review ioldings & schedules.
legislation, members of Congress,
25X1A
Expect some purging possible and some
etc.
shortening of retention schedules.
Inspection Staff, OIG
1) IG surveys & special studies
21
0
0
1) This "office of record" file considered
permanent.
2) Employee Grievance Cases
14
0
?
2) Considered temporary. Schedule calls
for review for possible destruction
after 10 years. OIG now reviewing
sample boxes to see if significant
amount of contents can be destroyed now.
Also, OIG may propose change in review
schedule from 10 yrs. to 5 years. OIG
does not favor microfilming of these
relatively small files.
Approved For Release 1999/09/17 : CIA-RDP73-00099AO00200040011-2
-4-
 Approved For Release 1999109117: QtAP73980A0-2
JULY 68 TO DATE DESTRUCTION
COMPONENT RESPONSIBLE OFFICER(S) TYPE MATERIALS (cu.ft.) (cu.ft.) (cu.et.)
Audit Staff, OIG
1) Subject Files (Correspondence,
etc.), 1952-1966.
2) Audit Reports, 1950-1965
3 0 3
25X1A
2) Supplemental Distribution 0.130 * * 2) *This file is regularly purged of reserve
copies of NIE's and develop- copies of estimates, per standing
ment files. procedure. The "development files" form.
the bulk of this holding. ONE policy
classes these development files as
permanent. Hardcopy form preferred in
view of purpose of file.
ONE 1) ONE office records 77 0 ? 1) Recent sampling indicates much can be
purged from these files. Two boxes
per week will be recalled & reviewed by
ONE.
National Security
Council
Official files of the NSC 224+ 0 0 Consider ent. Historical papers.
25X1A Stored a y 1961 agreement with White
House Staff McGeorge Bundy).
1) Will be reviewed for possible
destruction now.
0 0 2) Considered permanent. Gov't. policy
classifies official audit reports as
permanent. -No objection to microfilm
if deemed worthwhile.
1668 6 55
Approved For Release 1999/09117 5 CIA-RDP73-00099AO00200040011-2