QUARTERLY REPORT OF INTELLIGENCE DIRECTORATE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200060009-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: May 4, 1999
• Sequence Number: 9
• Publication Date: April 22, 1969
• Content Type: MF

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22 April 1969
MEMORANDUM FOR: CIA Records Management Board
SUBJECT: Quarterly Report of Intelligence Directorate
1. During the first quarter of 1969, Intelligence Directorate
components continued a vigorous review of retired records holdings.
Additional progress in removal of records from =resulted in a
gross reduction in holdings of 7,356 cubic feet or 16.6 percent of
our holdings on 1 July 1968. The net reduction has been 4,952 cubic
feet, or 11.2 percent of Directorate holdings.
2. In July 1968, the Directorate held 17,358 cubic feet of
Inactive Records; this figure has been reduced to 1b,,80 cubic feet,
a net reduction of 2,878 cubic feet, or 16.6 percent. Most components
now have completed review of inactive records; however, CRS predicts
a 50 percent disposal (1.,000 cubic feet) by July 1969.
3. As predicted in the report for last quarter, substantial
reductions are assured in Supplemental Distribution holdings. OBGI,
for example, expects to complete the review of its SD holdings by
the end of April, and soon thereafter will have authorized disposition
of at least 50 percent of this category. The reduction will be
over 8,000 cubic feet in OBGI alone, which will account for a
reduction of almost one-quarter of the Directorate's total holdings.
J. Some preliminary consideration has been given to the
possibility of substituting microforms for hard copy. The Directorate
Records Management Officer, in company with Directorate records
management personnel, has visited other agencies where successful
microforms programs exist, has met and conferred with CIA personnel
who are presently engaged in Agency microfilming and printing
projects, and has considered the feasibility of running pilot projects
which would utilize microfilm equipment now available in the Agency.
A serious obstacle still exists, in that the National Archives and
Records Service has not yet approved the use of microfilm for
preservation of permanent records, but approval is expected in the
near future.
5. Other plans for lowering the volume of records to be retired
in the future include conferences and training of Directorate records
management personnel. These programs will take place "in-house" and
on-the-job, and will be directed at specific problems rather than
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following a pattern of generalized approach. For example, a training
program will be conducted in how to make inventories of all active
records, and records disposition and retirement will be planned and
scheduled as part of the program.
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6. One of the components must make a policy decision before
completing its records reduction efforts. NPIC is carrying over 3300
cubic feet of Vital Records at abut has no personnel scheduled to
work on the VR program atM in event of an emergency. In fact, it
is said that Department of Defense will take over NPIC during a national
em ency, so these Vital Records have no reason for being stored at
The disposition of these records would gain over 50 percent
additional space for NPIC.
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Chief, Administrative Staff
O/DDI
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