STATUS REPORT, JULY THROUGH DECEMBER 1971

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200140006-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: May 3, 1999
• Sequence Number: 6
• Publication Date: December 13, 1971
• Content Type: MF

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IS/DIM-71/60
13 December 1971
MEMORANDUM FOR: Chairman, CIA Records Management Board
SUBJECT: Status Report, July through December 1971
1. During this reporting period the following developments occurred
in micro-photography:
a. Approximately 400 feet of applicant files were photographed
and the hard copy files authorized for destruction.
b. A feasibility study was conducted to determine whether CI/ 25X1A
files should be microfilmed. Preliminary findings indicate that the
files may be suitable for micro-photography. It has not been decided
whether microfiche or roll microfilm should be used as the storage
medium.
c. A recommendation to change from tab-card size to 4 x 6 micro-
fiche has been submitted to C/ISD. The recommendation was predicated
upon the fact that 4 x 6 fiche offers more advantages than tab-size
fiche. The fact that storage cabinet configurations will have to be
different from the aperture card system is the only significant
disadvantage.
25X1 C
25X1 C
25X1 B
d. Studies are continuing on the program to microfilm
Primarily because of the high cost of file preparation, the
decision has been made to change the criteria and to photograph only
- containing less than ten pages.
25X1A e. The pilot microfiche program is going well. 25X1 B
Approximately 40 feet of subject, project and files have
been converted to microfilm and the hard copy material destroyed.
25X1A f. Discussions are underway with COS,_ on the purge of
Station records and the use of microfiche for a large part of the
Station's records holdings and non-official cover purposes.
I Exclude tram anEo1na!i1
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2. There have been the following developments in records disposition:
a. Approximately 127 feet of index cards in Vital Records have
been replaced by one and one-half feet of microfilm. The cards were
authorized for destruction.
b. The review of non-indexed documents continues. During this
reporting period, 83 feet of documents was reviewed and 78 feet
destroyed. 1275 feet have been reviewed to date and 943 feet have
been destroyed.
c. Inactive records held at the Records Center were reduced by
approximately 500 feet. This reduction was accomplished through both
microfilming and purging.
25X1A 3. The DD/P appointed to head the new Information
Services Division (ISD), The Mew Division consolidated information
activities in the CS under one head and affords direct access to the DD/P
on matters of import concerning information management. The new Division
includes RID (now IS/IP), the Records Management Staff (now IS/IM), and
Systems Group (now IS/IS).
25X1A 4. New records management officers have been appointed in
and MPS, and a new RMO to replace the FE/RMO, who is retiring, has been
selected. The DD/P has authorized the DDP/RM0 to initiate a program to
train and develop five junior officers in all facets of records management.
5. Other noteworthy developments follow:
a. Approximately 40 forms have been obsoleted.
b. CS components were notified that an inventory of TS documents
will be conducted every September, 201 files each April, and a bi-
ennial inventory of 201 files on permanent charge every other February.
c. Training or briefings were conducted for five foreign intelli-
gence and security services.
d. Six area division RMO's conducted field surveys and submitted
written recommendations on ways to improve field records procedures
and reduce file holdings.
e. ISD personnel lectured on records procedures at seven OTR-
sponsored training courses. Two of the courses are designed
exclusively for training employees in records procedures. Regulatory
issuances were prepared on the following subjects:
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(1)
Destruction of FBI Documents.
(2)
Index Card Service.
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(5)
Annex to CS Records Handbook, listing standard
abbreviations for recording geographic area names throughout
the CS.
(6) Vital Records Program.
(7) Updating File Charge Information following organizational
changes.
25X1A
DDP ft'ecords Management officer
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