RECORDS STORAGE CONTROL POLICY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200160004-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 1
• Document Creation Date: December 12, 2016
• Document Release Date: March 4, 2002
• Sequence Number: 4
• Publication Date: July 1, 1971
• Content Type: MF

Approved For Release 2002/05/06 : CIA-RDP73-00099AO00200160004-7
MEMORANDUM FOR: Deputy Director for Support
SUBJECT : Records Storage Control Policy
~. JUL 1w7 %
1. I have approved the recommendations of the Records Management
Board establishin an annual declining records storage growth authorization
for each Directorate. Restricting each Directorate to 1, 000 cubic feet of
growth this fiscal year and reducing that by 50 cubic feet each succeeding,
year hopefully will achieve an ap*proxima.te balance within twenty years
between new records placed in storage and those destroyed. To avoid trans-
ferred, the problem to office space in the Washington Head- 25X1A
quarters area, I have also informed each Deputy Director that no more filing
equipment or safes will be issued to any component in Washington unless the
need is fully justified by the r : ruesti~,g Directorate and approved at an
appropriate level in. the Support Directorate a
20 Each Directorate will assume the responsibility for managing its
records creation storage and disposal problems, of course, within the frame-
work of the existing Agency regulations and Federal law as it applies to the
Central Intelligence Agency. They will be responsible for instituting policies
and procedures which will :ruble each to stay within his annual net growth
authorization o
3. 1 visualize no din'z.cjtion of the Agency Records Management
Officer's responsibilities to provide advice, guidance and assistance to each
Directorate to enable them to live within their annual allocation a Relieving
the A gency Records Officer of continually trying to deal with the storage
space shortage problem should permit his staff more time to work with each
Directorate to develop the techniques peculiar to its own requirements which
will achieve the results we are looking for,
4. 1 will expect the Records Management Board to provide recom-
mendations concerning: (a) the development and application of an Agency
policy establishing an "office of record" responsibility for Agency documents
insofar as storage, retrieval, and destruction are concerned; and (b) the
application of an Agency policy limiting the storage at the Records Center
of all computer-prepared .e orts to computer-prepared microfilm copies
of these reports o I would like the results of the Board's deliberations on
these two issues by 31 October: 1971 o Furthermore, the Board is expected
to submit an annual progress report on the extent to which we are achieving
the goals of this program o
L. K. White
Execu ive Director-Comptroller,_._
Approved For Release 2002/05/06: CIA-RDP73-00099A000200160004-7