INITIAL REPORT ON PURGE OF INACTIVE RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170039-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 39
• Publication Date: September 20, 1968
• Content Type: MF

Approved For Release 2001/08/09 w 73-00099A000200170039-8
20 September 1968
MEMORANDUM FOR: CIA Records Management Board
THROUGH
SUBJECT Initial Report on Purge of Inactive Records
1. I have designated Assistant Executive
Secretary of the United States Inte ligence Boar and ORM
Executive Secretary of the SIGINT Commi ee, as the
o t icers i.n e USIB Secretariat responsible for supervising the
records purge and follow-on procedural improvements. This report
was written following consultations with particularly
regarding the unique nature of our records holdings which are almost
exclusively USIB documents of concern to the entire intelligence
community rather than solely CIA documents.
2. Record Center holdings are as follows:
a. Approximately four cubic feet of key records regard-
ing the USIB's predecessor, the Intelligence Advisory Committee, in
single copies.
b. Since 1961 the Executive Registry has forwarded one
copy of every official USIB document (except USIB SIGINT papers) to
the Agency Records Center for the Vital Materials Program. We do
not know the cubic volume of their holdin s, however it would be
P
relatively small. C. r ~'
c. The Special Intelligence Staff (SPINT) of DD/S&T
forwards to the Agency Records Center a single copy of all USIB
SIGINT papers which SPINT considers should be retained in the
Center.
3. To our knowledge the USIB and IAC records listed above
represent the most complete file of USIB and IA.C records held
outside the USIB Secretariat. We are not aware of how extensive
the record holdings are of the various USIB member agencies. The
25X1A
25X1A
Approved For Release 2001/08/0 DP7,1-666 )'09A000200170039-8
 Approved For Release 2001/08*JJ RDP73-00099A000200170039-8
USIB Secretariat however is considered to be the official office of
record for all USIB documents. The holding of single copies of papers
listed in paragraph 2 above is therefore believed to be fully justified
in support of:
a. The maintenance of permanent USIB records for the
intelligence community.
relocation.
b. The Vital Materials Program in case of emergency
c. For historical research purposes in connection with
the history of the IA.C, the USIB, and the intelligence community,
especially with respect to the role of the DCI as the Chairman of USIB.
4. In view of both the current and historical value of the USIB
and IAC documents held at the Records Center it would appear that
microfilming might be the most practicable method of reducing the
volume of records. Even the most careful and selective destruction
might not be justifiable from an historical point of view. An additional
factor to be considered is that these records are not solely of concern
and interest to CIA, but to the entire intelligence community.
5. We do however plan to review with the O-DCI representative
on the Records Management Board the adequacy, usefulness, necessity
and efficiency of the present records holdings and procedures of the
USIB Secretariat relative to the overall review of the Agency Records
Center.
6. As an additional comment, it is possible that the existence
of the complete USIB file in the USIB Secretariat could provide
justification for the destruction of some of the non-current USIB
documents being held within CIA. components. The Secretariat is
prepared to provide access to such USIB documents by authorized
CIA. personnel at any time providing the request for such access is
coordinated through the USIB Support Assistant in O/DDI.
Approved For Release 2001/08/0 AP73-00099A000200170039-8