QUARTERLY REPORT - RECORDS CENTER PURGE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170069-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 69
• Publication Date: April 16, 1969
• Content Type: MF

SUBJECT : Quarterly Report -- Records Center Purge
DDP/RMS-69/76
16 April 1969
MEMORANDUM FOR: CIA Records Management Board
e
gency s unique counterintelligence responsibility
assigned to the CS under existing federal law and National Security-
Council Intelligence Directives, I.e., the collection of information
on foreign Intelligence and security services. I I It nAl CP~t tfeentet Pyre.,
1. The Records Center Purge in the Clandestine Service continues
to be directed towards "non-official" records holdings, i.e., those
records which have not been processed int4x:the CS Records System, since
they contain the highest percentage which may be destroyed. This is
so because of th
A '
-..~ ..... ...y.,.. Y.v:7 Gees.
responsibilities of the Agency in its dealings with the intelligence
ccn
t
au Fated tot only t rout in such a process S thn C!R Fahin to rnsA.,.- ~t..
2.. Non-official paper, on the ether hand may be rev i c.o^d b
e e
P
purge, 2297 feet of records have been reviewed, resulting In the destruction
of q; l` fPAt ' ?
r g per o there tare 105/ feet of records rev i eaed ,
resulting in the destruction of 230 feet. Since the ince
tio-- o th
p p Y
raperrevicw.. Summary destruction of such paper is allowed and encouraged.
During the re nrtin i d
responsible officer in-the CS and may be destroyed without a..-a er-bny
present CS records holdings at the Records Center
g
e i t prow d s
i
fetention periods for just about every type of file in the CS. Application.
of this schedule to
position
Schedule has been coordinated with and approved by all necessary offices
and should be printed and Issued shortly. The Schedule should prove to
be helpful in`the reduction of office records hoid'n
sbecaus
3. A completely revised and comprehensive Records Me-
cnn;u j fre i Automatic
OKa i Jilg and
.Approved For. Release 2001/08109 CIA-RD173-00099A000200170069-5
Approved for Release 2001/08/09 : CIA-RDP73-00099AO00200170069-5
44"%4n i
y are met
 Approved For Release 2001108/09 :,CIA-..RDP73-00099A000200170069-5'
4 , It is wori' noting, however,. that1 the 1CS inns had Fed effective
r9chedu 1 e i nc August''of. 1964', and the majority of the Directorate's
Records Center holdings approxir; ately 23,000, fact --..arc covered bpi
this. schedule.. Of. the total amount, fewer than 5,000'fect,are n n-offici
recordswith.the remainder having a permanent retention pericd (OSS and
predecessor Agency' records) or lesser periods of 10 or 60 years. This
means, therefore, that the CS purge to have any significant effect ?: t
be directed:-towards the 5,000 feet oaf non-official records with' short
retention periods,' i.e., the records which lend themselves to easy
-destructi9n.' The possibility,of lowering retention periods.on,certai:
categories of records Is also being considered to allow for the earlier
removal. of . additional records.
5.` Microfilm and microfiche applications are under study as a
,means of reducing the space eccupicd by" CS records at the Records Ccncr.
it is expected that definite plans and projects will be appro ad in the
,rear future and that the CS records holdings will be reduced immediately
upon filming since this point will be an iraportent part of any reco.i?
c cndat i on. We are also continuing to encourage CS components ,to d st roy
cc=VII-official paper at the desk le?4cl r'a('c r than having; it rea ircJ to
,ne Cases n, wt
C,4 e
;a"$ 9e>P r 4'r yy3'(..bE: i.C's~ ( ?s,s:r 4?e4 u.ap,a9d' Bk's":a ly 2U0 9 ~
to>? Z ail 'Y .art:n': @.E,e:a l':,lds: w, :5 One io ),Hch tho U. lfioc,i a i.k.
is, thatt of the for k or a c.a t-unu and meaningful pal i :y ,:
e:Wcrgoncyre'location Lrad vital Materials. This is a situatio9a which'
shcuid be corrected, and although thr CS is studying the problem
it
,
would seem that the Agency should act in this regard. More specifically,
it is felt that the CIA Records Hana)ernent Board Is the aoDrohr iate
venicre.to tnittate action in these important but neglected areas.
Chief, Records Management Staff
Attachment
CS Records Purge
Activity Chart
Distribution:
Orig & 6 - Addressee
1 DDP
I - C/OPSER
Approved For Release 2601/08/09 :,CIA-RDP73-00099A000200170069-5