SUGGESTED PARAGRAPHS FOR QUARTERLY REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170071-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 1
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 71
• Publication Date: July 10, 1969
• Content Type: MF

Approved For Release 2001/08/0
rRJDP73-00099AO00200170071-2
IOU
DDP/RMS-69/127,
10 July 1969
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MEMORANDUM FOR: Chairman, Records Management Board
SUBJECT : Suggested Paragraphs for Quarterly Report
At your request I have redrafted the substance of Proposal Three
of the last quarterly report. There is nothing very new In the redraft
since it has been discussed at Board. meetings. The suggested paragraphs
follow:
1. There are no "cheap" solutions to the many Records Management
problems which the Agency faces. Records Management must follow Management's
lead. The DDS put the matter very succinctly in his memorandum of 21 June
1968 in which he discussed the Records Management Program. He stated that
"The Program can only be more productive if A enc managers assume the
responsibility to support it according to and "If there Is a
staffing mechanism to support management in making it work."
2. We think that the Agency's decentralized Records Management
Program and the assignment of responsibility in are logical and
proper. One significant paragraph of the Regulat oates that the CIA
Records Administration Officer will "review'the Records Programs established
in the various operating offices." It is, of. course, Implied that recom-
mendations for the correction of deficiencies would follow and that
innovations and experience would be transferred from one component to
another.
3. To make the Records Management Program truly effective it
is essential that Agency components be properly staffed with qualified
officers. The first step in this connection should=be the appointment
of an officer,.at the super grade level to head the Agency Records Manage-
ment Staff. This officer must have the complete support and confidence
of Agency Management. His very first assignment should be a thorough
study of Records Management staffing within the Agency, including that
of the Agency Records Management Staff.. It should be noted. that in the
Clandestine Service Records Management is not considered an administrative
or support fwUhction.
DDP, Records Management Staff
Approved For Release 2001/08/09 C~A3( 099A000200170071-2
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