INITIAL REPORT OF RECORDS PURGE IN THE SUPPORT DIRECTORATE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170102-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 102
• Publication Date: September 27, 1968
• Content Type: MF

Approved For Release 2001/08/09 : CIA-RDP73-00099A000200170102-7
27 September 1968
MEMORANDUM TO; Chairman, CIA Records Management Board
UBJECT Initial Report of Records Purge in the Support
Directorate
Lemorand.um from DDS, Subject: Purge of Retired Office
Records
1. This paper is in response to the above referenced memorandum
and will serve as the initial report reflecting action taken and future
plans for implementing the Records Purge in the offices of the Support
Directorate.
2. Reports of progress being made in the seven (7) DDS offices
and the Records Administration and Regulations Control Branches have
been received, reviewed and summarized in this initial report. Copies
of the office reports are attached.
3. The first action was the appointment of responsible officers in
each DDS Component with authority to review and dispose of unnecessary
records. The names of these Responsible Officers and the Records Manage-
ment Officers are shown as an attachment to this report.
4. Subsequent to the appointment of Responsible Officers personnel
of three (3) offices, (Medical, Personnel and Security) and the Records
Administration and Regulations Control Branch visited the Records Center
to review their records holdings. These reviews resulted in the author-
ized destruction of 129 cubic feet of records and the return of over 200
additional cubic feet to headquarters offices for review and purging,
5. All DDS offices have indicated that priority will be given to
the review and., where possible, revision of current retention schedules.
Much can be accomplished in this area because most offices have designated
conservative retention periods for their records and some are far beyond
the disposal schedules authorized by Congress. The Office of Finance
reports that they will request approval of a schedule revision that, if
approved, will result in the destruction of 578 cubic feet. It is hoped
that the immediate future will produce similar results in other DDS
offices.
Approved For Release 2001/08/09 : CIA-RDP73-00099A000200170102-7
 Approved For Release 2001/08/09 : CIA-RDP73-00099AO00200170102-7
6. In a further attempt to conserve storage apace at the Records
Center several offices are giving serious consideration to the micro-
miniaturization of long term records. The Records Administration Branch
is presently discussing, with appropriate officials, the possibility of
microfilming certain Personnel records.
7. It is expected that the next progress report will reflect sub-
stantial reductions in the cubic footage of DDS retired records and
enumerate those areas in which more modern storage and retrieval systems
are to be employed.
DD/8 Records Administration Officer
,es of 1)D3 Component Repor
Responsible Officials for Records Purge
Approved For Release 2001/08/09 : CIA-RDP73-00099AO00200170102-7