INITIAL REPORT FOR THE DCI AREA ON PURGE OF INACTIVE RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00099A000200170110-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: August 2, 2001
• Sequence Number: 110
• Content Type: REPORT

INITIAL REPORT FOR THE DCI AREA OTT PURGE OF INACTIVE RECORDS
"'- Approved For Release 20M'87O TClA-RDP73-00099A000200170110-8
STATINTL COMPOI TENT
Executive Registry
STATINTL
ON HAND DESTROYED
,JULY 68 TO DATE
RESPOI?SIRLE OFFICER(S) TYPE MATERIALS (cu.ft.) (cu.ft.)
^ O/DCI correspondence, memos,
reports, etc.
143 0
CANDIDATE FOR
DESTRUCTION
(cu.ft.)
STATINTL
Purge action awaiting arrival o
contract retiree) who wi eva ua e
these 0/DCI documents. STATINTL
1) Employee manuscript clearance
8
6
0
1) The 1954-1964 segment of this file was
and contact file.
destroyed on 28 August 1968.
2) Personalities file (Non-CLA
54
0
40
2) Plan to purge c.75'% of this file in near
personalities).
future.
Historical St:.ff
Phf
p K. Edwards
inactive historical materials
20
0
10
Upon review, expect 6 cu. ft. can be
from other rffices.
destroy (4) cu. ft. will be trans-
ferred ~o Executive RegfiW[NTL
(25 cu-ft. of extra copies of STUDIES are
stored Can be rec:raced to
Approved For Release 2001/08/09 : CIA-RDP73-00099AO00200170110-8
 O IIUTD D~ W- TIE FOR
Approved For Release 2001/08/09: CI 7M~00 4 1801 CTION
COMPONENT RESPONSIBLE OFFICTr(S) TYPE MATERIALS (cu.ft.) (cu.ft.) (cu.ft.) REMARKS
?Cable Secretariat
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N IMP
1) DCI Cable Reference File, 6
1953-1962.
(Microfilm)
2) DCI Cable Reference File, 28
1962-1966.
(Hardcopy)
3) CIA Cable Reference File, 65 0
1946-1963
(Microfilm)
4) CIA Cable Reference File, 685 0
1963 to present.
(Hardcopy)
(0) (0) -(0)
Approved For Release 20011081092 CIA-RDP73-00099A000200170110-8
1) Considered permanent..(Already on micro-
film). Duplicate film kept at Head-
quarters.
2) Considered permanent. Growth rate is
6 cu. ft./year. *Could be microfilmed
to reduce volume. (These cables also
contained in CIA Cable Reference File.)
3) Considered permanent. (Already on-
microfilm). Duplicate film kept at
Headquarters.
4) Considered temporary in paper form.
Fifteen year retention policy. Growth
rate is 150 cu.ft./year. Serves both
V.M. and inactive records purposes.
Could be microfilmed to reduce volume;
15 year retention policy might be
altered after consultation with Users,
l;articularly DD/P Area. Follow-on
investigation of these options has been
initiated by Cable Secretariat.
The SCIP files (of interest to
IIiC of trSIB) are under
^oitro1. STATINTL
 COMPOIJE T R Sr"F' NSIBLE OFFICER(S)
USIB Secretariat
STATINTL
Approved For Release 2001/08/09: Clhho 00MOM801VT6WPEFOR
(cu.ft.) (cu.ft.)
1) T.AC (USIB predecessor) official
documents.
2) USIB official documents, 1961 15 0
to present.
3) USIB/SIGINT official documents 6 0
REMR'CS
1) Considered permanent. Historical
material. (Duplicate file kept at
Headquarters.)
2) Considered permanent. Serves both
V.M. and historical purposes. (Duplicate
file kept at Headquarters.)
3)
Considered permanent. Serves both V.M.
and historical purposes.
Note: USIB files are community files rather
than CIA files. USIB Secretariat is "office
of record" for these materials. Files could
be microfilmed if space needs require. USIB
files at Headquarters used as reference file.
STATINTL
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Of P-3
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To matrials (0) (0) (0)
I'.7dget files 19 0
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Prior to present purge, 14 cu.ft. of records
formerly were destroyed through
regular records policy, is holding
1 1/2 cu-ft. of historica materials to be
shipped _eventually as archival
STATINTL
Holdings will be reviewed for possible
destruction during Oct. 1968. Retention
schedules on remaining ,aatc:rials will be
shortened where feasible.
(It is hoped an OF file on Cudgetary r; ::4 t ter s
will be transferred from OF to O/PM,- and
purged under O/Pi3 yrolicy.)
Approved For Release 2001108109.3EIA-RDP73-00099A000200170110-8
 ON HAND DESTROYED CANDIDATE FOR
Approved For Release 2001108109 (IiAr)KA-00~g9 2001F01"A-iTTON
1) Opinions & decisions,
legislation, Executive
Orders, etc.
58
OGC
STATINTL
OLC
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Inspection Staff, OIG
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2) Outgoing correspondence. . 2
0 ?
Files on Congressional activities, 79
legislation, members of Congress,
etc.
1) IG surveys & special studies
2) Employee Grievance Cases 14 0
1.) Considered permanent. However, files
will be reviewed to eliminate anything
that can properly be purged.
2) Considered temporary. Will be reviewed
in October for possible destruction.
STATINTL
Will review .holdings & schedules.
Expect some purging possible and some
shortening of retention schedules.
1) This "office of record" file considered
permanent .
2) Considered temporary. Schedule calls
for review for possible destruction
after 10 years. OIG now reviewing
sample boxes to see if silificant
amount of contents can be destroyed now.
Also. OIG may propose change in review
schedule from 10 yrs. to 5 years. OIG
does not favor microfilming of these
relatively small file s.
-!-
Approved For Release 2001/08/09 : CIA-RDP73-00099AO00200170110-8
 1) Subject Files (Correspondence,
etc.), 1952-1966. destrLzction now.
2) Audit Reports, 1950-1965
0 0 2) Considered perraaner t. Gov't. policy
classifies official audit reports as
permanent. -No objection to icrofilm
if deemed wortuu bile.
ONE
STATINTL
1) OITE' office records
77 0 ?
2)
Supplemental Distribution
copies of IHTLS's and develop-
ment files.
c.130 * - r-
National Security
Council
Approved For Release 2001/08/09 : CIA-RDP73-00099AO00200170110-8
ON HAND DESTROYED CAI1Di11!ITE FOR
,TUT,Y ' 68 TO DATE DESTRUCTIOIT
FEST'OI`S n r O1TT( ,(S) TYP"' NA E L'ILS (cu.ft.)- ft. (cu.ft.)
Official-files of the NSC 224 0
3 1) Hill be reviewed for po; :ible
1) Recent sampling indicates much can be
purged from these files. - Two boxes
per week will be recalled & reviewed by
ONE.
2) *This file is regularly purged of reserve
copies of estimates, per standing
procedure. The "development files" for;:i
the bulk of this holding. ONE policy
classes these development files as
permanent. Hardcopy form preferred in
view of purpose of file.
0 Considered permanent. Historical papers.
Stored by 1961 agreement with White
House Staff (McGeorge Bundy).
STATINTL
Approved For Release 2001/08/09 : CIA-3f;6073-00099400020017019b-8