CALENDAR YEAR REPORT FOR PERIOD ENDING 31 DECEMBER 1963

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73-00402R000100300030-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: December 18, 2006
• Sequence Number: 30
• Publication Date: December 31, 1963
• Content Type: REPORT

Approved For Release #Jij9q-~ LA=RDP73-00402R000100300030-8
CIA ARCHIVES AND RECORDS CENTER
Calendar Year Report for Period Ending 31 December 1963
I. Accessioning
1. The accessions for the year amounted to 12,968 cubic feet.
These records released filing space in Agency buildin6sequivalent
to 1,621 four-drawer safe cabinets with a replacement cost of
$729,450-
2. Arrangements were made for the Archives and Records Center to
receive the ORR "Special" reports. This released three safe
cabinets in the originating office and will mean better service
to the users of these reports. Arrangements will be worked out
in the future.whereby the Archives and Records Center will keep
"Special" reports produced by other components.
II. Reference
1. During the year, 295,152 reference items were furnished to all
components of CIA, other U. S. Agencies and Foreign Governments.
2. It was necessary to make 19 special deliveries of urgently needed
documents. Each of these deliveries are checked out by the Chief or
Deputy Chief to varify the need. In each of 19 cases, it was found
there was a "true" emergency and failure to get the records would
have resulted in serious problems for the Agency.
III. Disposition
1. For the first time in the history of the CIA Archives and Records
Center the total dispositions were more than the total accessions
during a calendar year. Disposition was made on 12,969 cubic feet
of records causing a net loss of one cubic foot in the Total Holdings.
This was accomplished through special effort of the CIA Records
Administration Officer and the CIA Archives and Records Center staff.
During the month of December the entire staff was working on
various projects, in addition to their regular duties, to reduce
the holdings. As a result 1,283 cubic feet were destroyed in
December resulting in the net loss for the year.
2. The Archives and Records Center has been working on the CIA
Archives. Although it is difficult with the limited T/0 to spend time
on this necessary activity, we have been able to pull together
many of the Finished Intelligence Reports and prepare one inventory.
This activity is required by law and not only assures that the
records are preserved, but saves space. Once the Archival records
are pulled together and indexed other duplicate and similar records
can be destroyed.
 Approved For Release 2006/12/19: CIA-RDP73-00402R000100300030-8
IV. General
1. The Records Center officially became the CIA Archives and Records
Center.
2. The Records Center T/0 was transferred from the DDS T/O to
T/O for budget purposes.
3. The vital records of the Office of Communication were turned over
to the Archives and Records Center which is now responsible for all
vital records for CIA and NSC.
4. As a result of a courier survey made many months ago the Records
Center Couriers were transferred to the Central Courier Service in
the Office of Logistics.
5. Action was completed on the recommendation made by the Archives
and Records Center in 1962, regarding relocation of
personnel i
6. The total actions completed by the staff during the year were
321,089. This averages out to 21,405 per person. This is truly
significant when compared with the production standards established
by G.S.A. which is 9,000 actions per person.
7. There were 178 official visitors to the Archives and Records
Center.
V. Training
1. Four members of the staff were given on-the-job training in
various phases of Records Administration at Headquarters.
2. Three members of the staff attended work-shops in Records
Management given by G.S.A.
3. Three members of the staff completed a course at American
University and are currently enrolled in another course in
Records Management.
4. Two staff members attended Agency training at Headquarters.
5. All members of the staff attended various meetings and
conferences of professional societies and lectures on Records
Management and Archival Operations.