TIME-SHEETS

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100020012-8
• Release Decision: RIPPUB
• Original Classification: T
• Document Page Count: 11
• Document Creation Date: December 28, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 12
• Publication Date: December 4, 1970
• Content Type: MEMO

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TRANSMITTAL SLIP
DATE
TO:
ROOM NO. BUILDING
REMARKS:
FROM:
ROOM NO.
BUILDING
EXTENSION
FORM 1 FER55 NO .24
1
REPLACES FORM 36-8
WHICH MAY BE USED.
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ENIT
'4.J4UG4u ~"'
December 4, 1970
TO:
FROM:
1. CRS/EDPSD (50-60 people) and particularly its
applications-programming branch(22-23 people) have programmers
complete simple time-sheets, with 4-6 work-codes (for such as co-
ding, debugging), showing where their work hours went, every day.
The bme exception are computer-operators, whose hours are
pro-rated among jobs. Every morning at0900 hours the branch
secretaries pick up the time-sheets, briefly check them, and
send thmm on to the key-punchers. The system is part of their
MIS (on disk) and they produce a monthly MIS report showing
man-hours and machine-hours spent per project, etc. They've
had the system for years.*
2. Besides producing monthly MIS reports, they use the
system to compile records and compute costs for their five-year
(PPB) plans, for answers on project costs to the DDI/OP, etc.
Their spokesman commented, "How else could they tell how much
a project cost (in man-hours)?"
3. Benefits accrue from every-day completion of sheets,
in that you don't load down the key-punchers with much work at
the end of the month, or other reporting period; and also
hold up your report -- at the end, you have only one day's
worth of sheets to keypunch. Also, programmers don't have to
think or rememeber much about what they worked on when they
complete the sheet. The repetition gets them used to completing
the sheets.
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S E C R E T
OFFICE OF COMPUTER SERVICES
OCS INSTRUCTION 68-6
SUBJECT: PRISM Bi-Weekly Time Report
1. Effective 1 July 1968, all OCS staff employees will complete
Form 2763 (Revised), PRISM Bi-Weekly Time Report. One form is to
be completed for each pay period for each person on board during the
pay period.
2. Regular T/A clerks in each component are responsible for
issuing, collecting, editing, and forwarding reports to the Chief,
Administrative Staff within one week of the end of the pay period.
3. The Chief, Administrative Staff will be responsible for over-
all control of the Bi-Weekly Time Reports and their input to PRISM
(Project and Resources Information System).
4. Information from these forms will provide a means for
accounting for manpower expended on various projects and activities.
This information will be combined with equipment utilization data in
project reports to be forwarded to our customers and Agency manage-
ment. The Bi-Weekly Time Report is for project accounting, not
employee accounting; it should not be construed as a monitoring device
over OCS personnel.
5. Projects for which manpower and equipment accounting is
desired are listed and described in a Project Register, which is con-
trolled in the Office of the D/OCS and available in each component.
6. Instructions for completing the form are as follows (sample
attached):
a. OCS Comp Code: Enter two position alphanumeric code
designating assigned OCS division or staff component.
d. Beginning Date for Pay Period: Enter one numeric charac-
ter for year and three numeric characters for day
Excluded Iron aafi a;a...
downgraJing and
declassiflr i !!
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 ?
A*
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S E C R E T
number. Example: 14 July 1968 equals 8196 (see
data conversions attached).
e. Project Number: Enter the three position Project Num-
ber as shown in the Project Register.
f. Project Name: Enter the alphanumeric Project Name as
shown in the Project Register, up to 10 characters.
g. Program: If hours worked can be identified by computer
program, enter the alphanumeric code for Program
Number from Form 2278 or the Program Name (up to
eight characters).
h. Customer Code: Enter two position alphanumeric Cus-
tomer Code. Use OCS Component Code only when
these are appropriate to the designated project or when
a customer cannot be identified with the hours worked.
i. Activity Code: Enter one-letter code for the type of activ-
ity performed:
Activity
Code Activity Description
D Development. Time spent in system or
problem analyses, design, and program-
ming associated with major extensions to
operational projects or development of
new projects. Include time spent in pre-
liminary meetings or studies prior to a
decision to proceed with a particular pro-
ject.
Maintenance. Time spent in making system
and program changes, writing additional or
special programs, error checking, docu-
mentation, and keeping manual control
records for projects which are already oper-
ational.
C Conversion. Time spent in analysis, design,
and programming directly related to con-
version from one hardware or software sys-
tem to another.
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?
Activity
Code
P Production. Time spent in setting up com-
puter runs, reviewing output, and operating
equipment.
j. Total Hours: Enter total time for each unique combination
of Project, Program (when identified), Customer, and
Activity to the nearest whole hour.
k. Paid Overtime Hours: Enter overtime hours for each Pro-
ject, Program (when identified), Customer, and Activity.
1. Unpaid Overtime Hours: Enter overtime hours for each
Project, Program (when identified), Customer, and
Activity.
in. Totals for Pay Period: Enter totals for hours columns.
(Note: Total Hours for the bi-weekly period should
equal 80 Regular Hours plus the number of Overtime
Hours, paid or unpaid. )
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Activity Description
Director of Computer Services
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S E C R E T
0
PRISM Bi-Weekly Time Report
Conversion of Pay Period Beginning Dates to Year/Day Numbers
Pay Period Beginning
Year/Day Number
30 June 68
8182
14 July 6 8
8196
28 July 6 8
8210
11 Aug 68
8224
25 Aug 68
8238
8 Sep 68
8252
22 Sep 68
8266
6 Oct 68
8280
20 Oct 68
8294
3 Nov 68
8308
17 Nov 68
8322
1 Dec 68
8336
15 Dec 68
8350
29 Dec 68
8364
12 Jan 69
9012
26 it
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(When Filled In)
PRISM:
Last Name Initials
nitia_s
DOE, J. A
Bi-Weekly
Time Report
Contr Empl Begin Date for pay period
yr & day no. is 8182
Program
TRAINING
992 LEAVE
247 NIPROD
247 1
NIPROD
_
418 FEASIBLE
039 FMSACAID SHIP
Cust. Activ.
Code
Tots Pd O/T Unpd
Hrs~ Hrs t! O/ T Hrs
1
r p
039 FMSACAID SHIP 37 P 12 2 4
?
J -L
ii
/~ To?cals For Pay Peric
a d
80 2 ,,
o==.z ~'~3 (.avy SECRET
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9 July 1970
MEMORANDUM FOR: See Distribution
SUBJECT : OCS Resource Distribution Report
(12 January 1969 - 10 January 1970)
REFERENCE.: : OCS Resource Distribution Report
(12'January 1969 - 20 September 1969)
1. Forwarded herewith is a copy of a report which shows OCS
resources applied to projects during the period 12 January 1969 through
10 January 1970. The referent memorandum which was forwarded with
the first of these'reports provides additional information about their
content.
'2. The following costs of OCS services are provided as a "rule
of thumb" guide for users to estimate the costs of OCS support to their.
projects. These costs were determined by dividing total costs of OCS
manpower, equipment, and supplies for each service by user hours of
support. The costs do not take into consideration factors such as
scheduling priorities and core storage and peripheral devices used
which would be'required if OCS were actually charging.users for its
services.
Service
Man Hours
:IBM 360/20
IBM 360/65
RCA 70/35
RCA 70/45
,CDC .Page Reader
. Drum Plotter
*See explanation next page
TOP SECRET
Downgraded to Secret wh
detached from enclosure
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i VI- QLUIt6,d
SUBJECT: OCS Resource Distribution Report
The costs for interactive services on the IBM 360/67 have not been
basis. J
determined'. because usage is not presently being recorded on a proe -t
3. Any questions concerning the data in': this report may hP
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Acting Director :of Computer.Services
.*DDI/PS Comment: According to OCS/EXO,
.they arrived at.a $17.hourly rate for applications.'
programmers by adding the total personnel costs
(salaries and benefits) of all personnel in its
applications divisions (ISD, MSD, SAD) to one-half
of the OD/OCS and Admin/OCS personnel costs (the other
applications programmers to projects. Total productive
hours do.not~ include those for.leave.or training or
half figured in their machine costing); then divi
that sum by the total productive hours charged by
.administrative duties.
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ADP COST FIGURES FROM tCS
2 July 1970
MOD 65 I 4 36o/65) with 1026K mftm=Mn bytes of core storage
etc.
ur-
booed on a s 24
testing or about 450+ hours/month or about 5400+ hours/year
N.B. OCS may differentiate between istr 2nd7 and 3rd-shift
uats or harges-amending-on
user-program priorities, core requirements, and ease of
handling.
Their 65-1 and 65-2 both have 1026K bytes of core storage, but the
65-3 now has only 512K bytes and will have 768K bytes in Dec.70,
but OCS 0
i0 26K bytes and overhead; averaged among all, three 65
as of January 1970
BENSON-I tER PLOTTER 0
- as of Jan 70
(B-L Is in OBGI) ?Cost
a rive year period -
for
Umi
25X1-
25X1
25X1
Applications Programmer (ISD, SAD, MSD)
-Cos or e hardware rental alone on an core) software development for users, testing of system software,
e ugging, an jobs that UU6 cannot Identify with a particular
CS figlirssa 5-10% factor for ma; ntpnance/reruns,
,user officte-
and up to 20% factor for machine u
particular user
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915 PAGE-READIER (OCR)
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ADP COST FIGURES PROM OCS
T July 1970
MOD 65 (IH~I 360/65) with 1o26K mm bytes of core storage
----and t11--the - OCS overhead - (systems programmers - in - APS -and Tech - Staff) - -------
costs approximately 25X1
-based on a three-shift,--24-hour-day,-minus-maintenance and --:testing. -or-.about .sot hours/month or about 51+00-: hours/year
N.B. OCS may differentiate between ist. 2nd' and 3rd-shift -
-costs-later-on,-and-give-discounts or-surcharges-depending-on-
user-program-priorities, core requirements, and ease of
h
andling.
Their 65-1 and.65-2 both.have 1026K.bytes.of..core_storage,.but the.-
65-3
now has only 512K bytes and will have 768K bytes in Dec.70,
-but-OCS doesn't---differentiate--and believes---that--theE::::Iaill---cover- -25X1
--1026K_bytes__and__overhead,_averaged__among_a3, three 65'3.
MOD 20 ~ as of January 1970
- as of Jan 70
BENSON-LEHNER PLATTER-(B-L. is in OBGI) ?Cost
a ve-year period o
fore 17m; sage. --
CDC 915 PAGE-READErtt (OCR)
Applications Programmer (ISD, SAD, MSD)
25X1
amortized over 25X1
25X1
.25X1
Cost of-the--hardware-rental--alone on an IBM 360/65J(1026+K core)_
based.on_1+ 0-hours-of user..support/month-.(.500+hour.s/month. minus-
software development for users, testing of system software,
debugging;--and--jobs that--0CS__canriot identify with a particular `-"- ---
- -.-user--.office.;-.--_. OCS.._figures._a. -510 o_factor-for--maintenance/reruns-;
and up to 20io factor for machine use that doesn't benefit a
particular user- - -
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25X1
25X1
I