DEFINITION OF MANAGEMENT INFORMATION NEEDS AND REASSESSMENT OF THE MIS

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100020041-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 28, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 41
• Content Type: REPORT

Approved For Release 2008/06/03: CIA-RDP73T00325R000100020041-6
JdiL.I
Definition of Management Information Needs
and Reassessment of the MIS
1. At this time, the areas of most concern to you are: defining your.
management information needs and your reassessment of the need for
the MIS. The two areas are inextricably related. Although we
can certainly say something about the MIS after looking at its
costs and the uses to which it is now put, it is also necessary
to evaluate how well it does or could meet the real needs of
management.
2. In reassessing the MIS, certain questions must be answered by each
component:
a. Estimate personnel costs
(1) How much time do employees spend filling in time
sheets?
(2) Are they accurate? What problems frustrate accuracy?
(3) I-low many persons (organizational unit, grade) are
specifically assigned MIS duties other than the
filling out of personal time sheets? How much time
per period (e.g., week) do they put on MIS activities?
What are these duties (input,'output, etc.)?'
b. Equipment costs
(1) How much computer time does MIS use per period?
Can this be translated into dollar costs (how much)?
(2) How much keypunch and other equipment time is tied up
in the MIS (i.e., not available for other uses)?
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c. Output
(1)
(2)
(3)
What periodic output does each component get?
What output does each component actually use?
For what purposes? Is the information timely enough?
What non-routine output has been requested and how or
for what Vas it used?
(4) What additional periodic output would be desirable?
Purpose?
(5) What output, periodic and/or non-routine, not now
available in the MIS would be desired? For what?
3. With respect 'to management information needs, certain questions must
be answered by each component (the below is not restricted to MIS
information):
a.
Who are management?
List the positions, duties (if not clear from position title).
b.
What information does each now use?
ad hoc.
Break into routine and
c.
Where and/or how is this information now obtained?
d..
How is it used (purpose)?
e.~ What- information does, each manager .now get which is li.tt?le--
or (2) no use?
f. Assuming that the manager now gets no information, what
information, including timeliness, does he feel is essential
to have to perform his job. Why is it essential? In what
form would it be preferred?
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g. In addition to that essential information, what information
would each manager like to have? w'hy, in what form, and when?
4. The answers to the above questions, and any other questions and comments
which may be relevant to the contributions by the components should be
submitted in writing according to. the following schedule: (Partial.
submissions can be made prior to these dates).
a. MIS Costs and Current Uses to be completed by 7 May,
b.. Definition of Needs to.be completed by 16 May.
S... Meetings will be scheduled throughout the course of the effort. 25X1
of the PPB Staff will be available 25X1
to provide guidance and lend any assistance they can in the preparation
of your contributions.
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020041-6