MANAGEMENT SERVICES STAFF - (AUTOMATED INFORMATION DIVISION)

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100020042-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 28, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 42
• Publication Date: August 5, 1968
• Content Type: REPORT

Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
AUTOMATED INFORMATION DIVISION
8/6/,-:,S
Systems
Integrati
St ff
OFFICE OF THE
CHIEF.....
Technic
Planning
Staff
OPERATIONS
Branch
SYS PROGRANMINf
Branch
APPLIED MATH.
Branch
Managemen
Services
Staff
INFORMATION TGTS & PRODUC
SYSTEMS. DATA
Branch Branch
(# - Mission/Functions/Position Description Statements - attached)
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MANAGEMENT SERVICES STAFF (Automated Information Division);
MISSION: The Management Services Staff is responsible for the design,
maintenance and operation of a Center-wide computerized Management Information
(IIS)
System,to provided NPIC Managers with essential planning and operational
information in forms that combine manpower utilization, program schedule, and'
cost data into meaningful relationships. Systems design must be practical
and flexible operated in a "Total-Center" environment - and aid managers'
and: supervisors throughout NPIC in solving their day-today planning, sched-
uling and resource allocation control problems.
FUNCTIONS: The Management. Services Staff shall:
1. Operate and improve the NIS (in cooperation with Center managers)
to ensure:
a. Identification,: collection, storage and retrieval of ressenti'alI
elements of management data,
be Refinement and improvement of the automated data base to
provide managers throughout all levels of management - an overview of Center
.,operations as they relate to established management objectives.
2. 'Provide automated management reporting and related services to,
assist Center managers in translating current and, past performance data
into meaningful predictions of future performance and/or capabilities
in context with various alternatives of workload/resource combinations.
3. Provide a. continuing program of system?"design/control evalu&tion.
to ensure:
a.. Interface with essential internal/external program requirements,
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
 i.e. Programming, Planning and Budgeting System,.COMIREX and National
Tasking Plan,requirements, Production Control, etc.
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b. Data file timeliness, integrity and consistency.
ation management systems.
d.? Conceptual design of new or improved computer assisted
management sevices to include use of on-line devices for.the purpose of~
data base maintenance, manipulation and retrieval.
!t.. Provide. guidance and assistance to Center components in the
c. Current awareness of new developments in the field of inform-
proper utilization of the IS, and of the related' capabilities resident
within the Management .Services Staff.
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 WO/M
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
--Position Title
Management Officer, Chief
Management Officer
Statistical Assistant
Statistical Assistant
' Grade
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
 Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
POSITION DESCRIPTION
Management Officer
ORGANIZATIONAL TITLE Of POSITION (If any)
Chief
V15. ORGANIZATIONAL LOCATION
DDI, NPIC, PSG, Automated Info Div.
Management Services Staff
I. DUTIES AND RESPONSI
1. Serves as Chie
the operation of the N
provide NPIC Managers
cost and product data i
and resource allocation
2. Plans, organiz
utilization of alloted
of assigned resources i
3. Provides guida
Coordinators for
Chairman of periodic me
System and to ensure un
L. . Ensures curren
implementing directive
Promulgates appropriate
coordination with appro
5.. Performs frequ
timeliness, integrity a
management information.
6. Consults with
periodic reports and ot
and directs the efforts
such requirements. Res
works with members of t
problems involving stor
II. SUPERVISION:
ti
Receives general p
Information Division,
Approved For
2. POSITION NUMBER
GRADE INITIALS DATE
13
8/6/68
ILITIES
B:
for
f, Management Services Staff. This involves responsibility
signed to
PIC computer-based Management Information System - de
gram schedule
with information combining manpower utilization, program schedule.,
scheduling
nto forms meaningful in solving day-to-day planning,
control problems.
is
es and directs the work of the Staff to ensure efficient
development needs
resources. Provides for training and career develop
n context with current and projected mission requirements...
on System
nce and direction to Group/Staff Management Information
Serves as
proper implementation and utilization of the MIS. S
of the
etings of Coordinators to resolve operating problems
iform application of procedures and methods.
Handbook the
cy of the NPIC Management Information System Handboo
Components.
for NPIC Regulation 7-1, directive upon all NPIC
MIS - in
policy and procedural directives applicable to the
priate management levels.within NPIC.
a file
ent review of overall system operation to ensure data
ents. of
nd consistency with currently defined essential elem
reports,
Center Managers to determine their needs for special
d files,
her statistical data resident within the computerize
to
of the Management Services Staff in providing responses
and
olves priority and production problems with requesters
computer
he Automated Information Division in solving special
system.
age and retrieval of management information from the
olicy guidance from the Chief and Deputy Chief,-Automated
PSG.
.t.
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Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
INITIATING
OFFICE
POSIYION DESCRIPTION
Statistical Assistant
4.-ORGANIZATIONAL TITLE OF POSITION (If any)
5. ORGANIZATIONAL LOCATION
-DPI, NPIC, PSG, Automated Info. Division
Management Services Staff
1. SERVICE DESIGNATION
2. POSITION NUMBER
09
'8/6/68
C. OFFICE REPRESENTATIVE'.
I., DUTIES AND RESPONSIBILITIES:
1. Receives data to be input into the Management Information' System including,'
Weekly Time Sheets submitted by all NPIC personnel, and Work Phase Notices received:
from Center components containing project progress.data and product information.
Reviews such data making spot checks as necessary to ensure its accuracy and conform-
ance with established procedures.
'2:.--Analyzes project information sheets received from the Requirements Division,
PPBS to determine type, category, products or services to be produced, requester
information, and other required elements of project data. Codes essential elements;
of information on prepared forms and submits same to the Operations Branch (AID) for
conversion to machineable form - and subsequent storage in the computer based files.
3. Assists in developing and implementing procedures for authenticating and,
correcting when necessary allstored data in the Management Information System.
!t. Assists in preparing machine language requests for computer outputs from
the Management Information System.
5. Works with component representatives in resolving problems regarding project
or product status information. Recommends new and improved methods for recording data
for use within the MIS.
6. Attends periodic production scheduling meetings to keep aware'of current
production efforts and to facilitate project status reporting.
() 7. Performs as required manual extractions, arithmetic manipulation
and presentation of statistical data derived from computer retrievals
to satisfy user needs.
II. SUPERVISION:
Under general supervision of the Chief, Management Services Staff.. Receives'
sped+ific and general instructions from the Management Officer responsible for the
overall supervision of the input/output data control function.
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2. Assists in the analysis/categorization and coding of project information.:
received from the Requirements Division, WPBS, for input to the Management Inform-
ation System.
3. Works with other personnel of the MSS Staff in performing data validity/con-
sistency checks against the MIS Master File - and assists in the preparation of
appropriate corrections to the file.
4. Assists in preparation of as required manual extractions, arithmetic man-
ipulation and presentation of statistical data derived from computer retrievals
to satisfy user needs.
5. Provides as required assistance to other members of the MSS Staff during
cyclical periods of increased workload activity..
INITIATING
OFFICE
POSITION'DESCRIPTION
Statistical Assistant
5. ORGANIZATIONAL LOCATION
DDI, NPIC, PSG, Automated Info. Division
Management Services Staff
I. DUTIES AND RESPONSIBILITIES:
1. Assists in the receipt, control, verification and correction of input data
into the Management Information System, to include Project Notices, Work Phase
Notices and Weekly Time Sheets submitted by Center components.
II. SUPERVISION:
Under general supervision of the Chief, Management Services Staff. Receives
.specific and general instructions from the GS-9, Statistical Assistant.
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5
P
8/7/68
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B INITIATING
OFFICE
POSITION DESCRIPTION
Clerk - Typist
1. ORGANISATIONAL TITLE OF POSITION (If any)
,. O.GANIIATIONAL LOCATION
DDI, NPIC, PSG, Automated Info. Division
N.anagernent Services Staff
8%7/68
1. DUTIES AND RESPONSIBILITIES:
1. Provides typing, filing and telephone answering services for the Manaagement
Support Staff.
2. Performs routine distribution of standard product reports produced as output;
from the Management Information System. i
the
3. Assists other members of the Management Services Staff in,performance of,
routine administrative tasks - on a time available basis.
4. Orders, procures and distributes normal adminstrative supplies required by
the Management Services Staff.
5. Acts in a liaison capacity for the Management Services Staff in routine
matters dealing with administration of T&A's and related personnel matters.
6. Maintains centralized administrative control logs for material(s) designated;
by the Chief, Management Services ' Staff.
II. SUPERVISION:
Under general supervision of the Chief, Management Services
designated alternate. .
Approved For Release 2008/06/03: CIA-RDP73T00325R000100020042-5