PRINCIPLE FUNCTIONS OF MANAGEMENT SERVICES DIVISION

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP73T00325R000100020044-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 28, 2016
• Document Release Date: June 3, 2008
• Sequence Number: 44
• Content Type: REPORT

Approved For Release 2008/06/03: CIA-RDP73T00325R000100020044-3
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PRINCIPLE FUNCTIONS OF MANAGEMENT SERVICES DIVISION
MIS Input Control
Weekly Update Cycle
Providing Standard Computer Reports
Providing Ad-Hoc.Computer Reports
MIS File/Program Conversion/Modification Actions
Preparation of Other Reports (Monthly NPIC/DDI/COMIREX)
Systems Design/Evaluation/Control
- Conceptual Design - New/Improved Management Services
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PROVIDING'STANDARD COMPUTER
REPORTS.
Analyze Requirements
Prepare, Retrieval'
Parameter Cards
WORKLOAD CONSIDERATIONS
Number of Retrieval Parameter
Cards which must be changed
each cycle.
One-time original design
review/evaluation to ensure
FACTORS AFFECTING
Number of Standard Reports
produced..
Degree to which standard product
requirements change.-
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PROVIDING AD-HOC COMPUTER.
RETRIEVALS
- Analyze Requirement
- Prepare Retrieval
Parameter Cards.
WORKLOAD CONSIDERATIONS FACTORS AFFECTING
Complexity of requirement
(impacts on time required
to formulate).
Number of Ad-Hoc Requirements
Short Deadline Dates.
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MIS FILE/PROGRAM CONVERSION/
MODIFICATION ACTIONS
- Impact Review
- Identification of ADP
Support Required
Identification of
Center Supporting..
Actions
Implementation Plan
Execution - Review
Extent of Conversion/Modifications
Action/Inter-action impact on
MIS Programs/Procedures - can
vary considerably. (Manual
effort in recoding many -
rgcords-is best way to
handle some conversion-'.
PP>`,BS finally talking about
restructuring Project No.'s
to fit Budget structure
COMIREX - and NPIC require-
Center philosophy re. use of
Activity/Product Codes.
Implementation of Center
Production Control concept,can
impact heavily.
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NPIC Monthly Report
DDI Workload.Report
Involves data from MIS and that
.from other components.
Data manipulation (manually) can
of. NORMS data. (Undergoing
considerable change in . . .
response to re-organization -
new ideas COMIREX.RIF
requirements.)
ERW procedures currently in need
of overhaul - in union with
changes in requirements
handling/identification
concepts.,
Survey.........
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CONTROL
Maintenance of Current
System - Integrity,
Procedures (Handbook)
Etc.
This is a constant on-going.
activity which must be keyed
to current and anticipated
needs. Maintenance of MIS
Handbook in systematic, timely
and controlled fashion is
mandatory if. purpose of
Handbook (i.e., to achieve
full potential of MIS) is
to be realized.
,File integrity - code consistency
and related. validity checks
must be periodically applied
Many corrections and revisions are
already required to Handbook
because we`elected to push for
publication at a time when.
reorganization and COMIREX
requirements were still being
formalized.
Change in organizational placement
I and inconsistencies resolved.
.i Overall system performance must
be under continuing surveillance;
and improvements initiated when
applicable.
of MIS functions has. an affect
on basic authority under which
the system is controlled and
operated'. -(MIS coordinators vs
MIS administrators of the system.-
relationships.)
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 Approved For Release 2008/06/03: CIA-RDP73T00325R000100020044-3
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CONCEPTUAL DESIGN
New/Improved Computer
assisted management
services to (1) reduce
Requires creative innovation on
part of individual(s) tasked
with such responsibilities.
Interface with AID Systems.
manual operations, (2)
improve report retrieval/
presentation packages, (3)
develop on-line Inquiry/
Update Capabilities, (4)_.
Modular Expansion of.
..automated data base.-.
Analyst/Programmers
mandatory.
Actions are strongly influenced-
by attitude-'of top management
toward the role of an MIS within
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