(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000100010054-4
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: May 4, 2001
• Sequence Number: 54
• Publication Date: January 20, 1960
• Content Type: REPORT

Approved For Release 2001/08/30 : CIA-RDP74-00005R000100010054-4
1January 20, 1960
The American University
School of Government and Public Administration
1907 F Street, N. W.
Washington 6, D. C.
Members of the Interagency Records Conference will be
pleased to have a special listing of courses in Records Management,
Archives Administration, and related fields that the School of Govern-
ment and Public Administration will offer during the Spring Semester
1960. There is also enclosed a folder describing the intensive In-
stitutes on Records Management and on the Preservation and Adminis-
tration of Archives, scheduled for the period from May 16-27, 1960
and June 6 - July 1, 1960 respectively.
54.443 MANAGEMENT OF SPECIAL TYPES OF GOVERNMENT RECORDS. 3 credit
hours. Consideration of special types of government records in rela-
tion to problems they cause in record keeping such as personnel,
accounting, public relations, and statistics.
The National Archives, Pennsylvania Avenue at 8th St., N.W.
Wednesday, 6-8:20 p.m. Conference Room. Helen L. Chatfield,
Adjunct Professor (Archivist of the University) and Marie
Charlotte Stark, Lecturer (Chief, Records Division, Inter-
national Monetary Fund).
54.543 HISTORY AND ADMINISTRATION OF ARCHIVES: PRINCIPLES AND
TECHNIQUES. 3 credit hours. Discussion of the most important phases
of work with archives and private papers. Field trip to near-by
State archival agency.
The National Archives, Pennsylvania Avenue at 8th St., N.W.
Conference Room. Tuesday, 6-8:20 p.m. Ernst Posner,
Professor.
54.546Y PLANNING AND ADMINISTRATION OF A RECORDS PROGRAM: MAIN-
TENANCE AND RETIREMENT. 3 credit hours. Problems of mail and tare-
communications; fits planning, systems, procedures, equipment, sup-
plies, and space; paperwork quality control; scheduling, destruction
and transfer procedures.
The Pentagon, 1E-677. Monday, 5:15-7:35 p.m. S. J. Pomrenze,
Professorial Lecturer,(Supervisory Analyst, Records Adminis-
tration Branch, TAGO, Department of the Army).
Open to civilian and military employees of the Department
of Defense.
54.640Y DOCUMENTATION IN MANAGEMENT. 3 credit hours. Relation of
management to documentation.
The Pentagon, 5D-538. Tuesday, 5:15-7:35 p.m. Lea Bohner,
Lecturer (Data Research Specialist, RCA Service Company).
Open to civilian and military employees of the Department
satpRIV FosT lorlp.soo3ippyoltd; eic-croV68000Aogniobg0" Ha l
?
of Defense, ?The c_qurse_ i
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54.691 IN-SERVICE TRAINING PROJECT IN THE NATIONAL ARCHIVES. 3
credit hours.
Hours arranged. Theodore R. Schellenberg, Professorial
Lecturer (Assistant Archivist of the United States,
National Archives),
RELATED COURSES:
54.504 TECHNOLOGY AND ADMINISTRATION. 3 credit hours.
1901-191I F Street, N.W., Thursday, 6-8:20 p.m.
Lowell H. Hattery, Professor.
54.526 OFFICE MANAGEMENT AND CONTROL. 3 credit hours.
1901-1911 F Street, N.W. Tuesday, 8:25-10:45 P.m.
W. E. Dewe, Adjunct Professor (Management Consultant,
Department of the Air Force).
55.520 AUTOMATIC DATA PROCESSING SYSTEMS. 3 credit hours.
Uptown Campus. Monday, 7:30-9:50 p.m.
William R. Divine, Ajunct Professor (Assistant
Comptroller, Southern Railway System).
Also offered to Department of Defense Personnel at the
Pentagon (Tuesday) and at Arlington Hall Station (Monday),
5:15-7:35 p.m.
55.521 PROBLEMS OF AUTNOMAT1C DATA PROCESSING SYSTEMS. 3 credit
hours.
1901-1911 F Street, N.W. Tuesday, 8:25-10:45 P.m.
Frank W. Reilly, Lecturer (Special Assistant to the
Assistant Administrator, Veterans Administration)
Available to Department of Defense Personnel at the
Pentagon (Thursday) and at Arlington Hall Station
(Wednesday), 5:15-7:35 p.m. Also offered Thursdays
at the General Accounting Office to employees of the
GAO and other Federal Employees.
Registration for Spring Semester courses will take place at
the University's Downtown Center and Uptown Campus during the follow-
ing periods:
Wednesday - Friday, February 3 - 5, 12:30 - 7:00 p.m.
Saturday, February 6, 9:30 a.m. - 12:30
For information concerning registration for Off-Campus courses
call Dr. Burr, Director, Off-Campus and In-Service Programs at the
Downtown Center, 1901 F Street, N.J. (STerling 3-4940, ext 29) or
request tikarloifitecrPEPILV;le fibilaMr/Ifie:nagtRISifTWOlalaeriA0tobti-4Pregrams
Approved For Release 2001/08/30: CIA-RDP74-00005R000100010054-4
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Inquiries concerning offerings and programs in Records
Management and Archives Administration should be addressed to
Ernst Posner, Head, Records and Archives Administration Program,
School of Government and Public Administration, The American Univer-
sity, 1901 F Street, N.W. (STerling 3-4940, ext. 12).
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Second Institute of Information Storage
and Retrieval
June 6 - 17, 1960
Principal Instructor: Dr. R. M. Hayes
For information write or contact
Professor Lowell H. Flattery, 1901 F St., N. W.
STerling 3-4940
Ext. 33
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Approved For Release 2001/08/30 : CIA-RDP74-00005R000100010054-4
A-IMMO REPORTS AND FORKS
Forms and reports are toola ehith help regulate ard control the
businese,management and operations of the Navy. To provide the best
In forme end reports they are analyzed at varioua levels of the Naval
Establishment. Eaoh form or report mat meet the criteria: Is it
eecessary? Will it do the job? Is it worth the cost? Forte and_
reports and related proceduree are improved or simplified by eliminating
unnecessary ones, reducing the amount or the frequency of the informa-
tion recorded or reported, consolidating and standardizing- forms or
reports? and insuring data adequate for intended usage. A review is made
of the procedures in which the foram and reports are used to insure
that the procedures as well as the forms end reports are simple and
effective.
The management and improvement of forms and reports is accompliined
gh the operation of forms and reports management installations
leuated at the various organizational levels where the forms or report-
ing requirements are initiated. Trained forma or reports analyets
who operate the installations provide operating officials with the
ataff assistance necessary to insure that forme and reports and
related procedures best suit the needs of the activity.
FOYMM or reports management installations have been established in
the Office of the Chief of Nava/ Operations, Headquarters, U. S. Merine
Corpse and bureaus and offices of the Navy Depertmant, Forme manage-
eent installations are in operation in 134 naval shore aativities.
Ruorta. management installations have been established in 165 naval
shore activities and commands of the Operating Forces.
In addition to the forms and reports management lestalllations0
continuing action is taken at all levels of the Naval Establishment
to improve and simplify forms and reports and their related procedures.
All activities are encouraged to submit recommendations to eliminate
or improve forms and reports to the higher echelons which require them,
? During the pest year, 167 people attended the training clauses in
forms management given in the Department and in the navel districts.
Ninety-six people attended the courses in reports management.
During fiscal year 1953, activities having forme management instal-
lations eliminated 21,017 separate forms, consolidated 3,240 separate
forms into 288, revised 6,161 forms for more effective operations, and
standardized 140086 individual forms. During the same period, activities
operating reports management installations cancelled 1,687 reports,
withdrew 129 proposed reports before they were issued, and revised 938
to provide more adequate data or reduce paperwork.
As a supplement to continuing reports management, intensive Navy-
wide reviews of all recurring reports by all activities and commands
have been conducted periodically. A review completed in October 1953
resulted in the cancellation or improvement of 3,981 reports and the
release, for other work, of time equivalent to approximately 400 man-
years annually. Almost 32% of the reports required by the Bevy Depart-
meatAppOceNOREItFtbitiMis40641081401eCtOOOMMOte0etaCt94.43ies
and oceamatds of the Operating Forces were cancelled or improved during
this review.