Revision of DCI Chapter in Correspondence Guide

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP74-00005R000200060012-4
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
3
Document Creation Date: 
December 22, 2016
Document Release Date: 
June 9, 2003
Sequence Number: 
12
Case Number: 
Publication Date: 
March 15, 1972
Content Type: 
MFR
File: 
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PDF icon CIA-RDP74-00005R000200060012-4.pdf135.22 KB
Body: 
CLASSIFICATION Approved For11 eIe se 2003/08/04: CIA-RDP74- OOO OOO200060012-4 DATE MEMORANDUM FOR THE RECORD I? /J SUBJECT FILE NUMBER I a rp,/~ -lttlv~r7 25 .I Jae 1:7i OFFICE AND TITLE E FORM Approved IA-RDP74-00005ROOO - -4 7.62 1954 CLASSIFICATION EXC DOWNORAFROM AU ANDATIC GO DECLA98IFICATION 1A9A Approved For Release 2003/08/04: CIA-RDP74-00005R000200060012-4 ........ t-t 15 March 1972 SUBJECT; Revision of DCI Chapter in Correspondence Guide 1. In March 1972 the Records Staff undertook to update and reprint the Correspondence Handbook to satisfy a request 3. On Monday, 13 March 1972 at 3 p.m. I met with Elizabeth and we reviewed the newly revised draft of the Correspondence Guide. She noted and requested: a. Please indicate that there is never a courtesy copy with a letter. (This was done in paragraph llla and lllb) b. Delete the word "Transmittal" from Exhibit 7. Just use "Memorandum For" (Paragraph 117 and Exhibit 7 were changed to cover this.) c. In the DCI Area they are using less courtesy copies but cannot discontinue them completely. There usually is one with a memorandum but not with a letter. And yet, some memos do not need courtesy copies. (She allowed that it would be impossible to make an overall statement for a guide. She said they can easily remove the copy when it is not needed, so let them come with the memos.) d. The Director uses "My Dear Mr. President" and "My Dear Mr. Senator (Surname)", "My Dear Mr. Congressman (Surname)", or "My Dear Mr. Chairman." (A note was added at the end as Chapter V to cover this). e. The Director sometimes uses the first name in his salutation and "Cordially" in his closing. (She said it would be impossible to list who these cabinet and other officers are for such special instructions therefore, she asked us to retain paragraph 114+ which Approved fv rF3*keaae--Z 63/M04'rCj#eR 000?p200060012-4 25X1A9A 25X1A9A 25X1A9A 25X1A9A Approved For Release 2003/08/04: CIA-RDP74-00005R000200060012-4 f. Emphasize that the dates should be left off until it is signed (Paragraph 113 was underscored for emphasis). 4 . I lexamined the rest of the Guide making various observations about the difficulty of issuing guidance that was always applicable without exception. She had no proposals or requests to make in other sections. 25X1A9A 5. I specifically indicated the Guide introduction and foreword with their recommendation that personnel use the Government Correspondence and Printing Manuals for reference. 25X1A9A Manual and she had no objection to these either. had no objection to this. I showed her the deletion of ten pages of details (41-50) with reference to the Government 6. The introduction and Foreword were given tol for review and he asked us to insert the words "use or the discontinued" so as not to imply that this HB had used regulatory power to discontinue a Handbook. each was updated. 25X1A9A 25X1A9A 25X1A9A Approved For Release 2003/08/04: CIA-RDP74-00005R000200060012-4