Revision of DCI Chapter in Correspondence Guide

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000200060021-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 22, 2016
• Document Release Date: June 9, 2003
• Sequence Number: 21
• Publication Date: March 15, 1972
• Content Type: MFR

Approved For Release 2003/08/04: CIA-RDP74-00005R000200060021-4
15 March 1972
MEMORARDt)i FOR THE RECORD
SUBJECT: Revision of DCI Chapter in Correspondence Guide
1. In March 1972 the Records Staff undertook to update
and reprint the Correspondence Handbook to satisfy a request
from DDS&T for 150 copies.
2. coordinated the Pter IV with
MC of Officer s s and Chapter V
. Colby's office. Barbara later called
and said in the Director's Office wished
to review the final draft.
3. On Monday, 13 March 1972 at 3 P.M. I met with
Elizabeth and we reviewed the newly revised draft of the
Correspondence Guide. She noted and requested:
a. Please indicate that there is never
a courtesy copy with a letter, (This was done
in paragraph 111a and illb)
b. Delete the word "Transmittal" from
Exhibit 7. Just use ""Memorandum For" (Paragraph
117 and Exhibit 7 were changed to cover this.)
a. In the DCI Area they are using less
courtesy copies but cannot discontinue them
completely. There usually is one with a
memorandum but not with a letter. And yet, some
memos do not need courtesy copies. (She allowed
that it would be impossible to make an overall
statement for a guide. She said they can easily
remove the copy when it is not needed, so let them
come with the memos.)
d. The Director uses "W Dear Mr. President"
and ""My Dear Mr. Senator (Surname)", '* Dear Mr.
Congressman (Surname)", or "My Dear Mr. Chairman."
(A note was added at the end as Chapter V to cover this).
e. The Director sometimes uses the first name
in his salutation and "Cordially" in his closing. (She
said it would be impossible to list who these,:;4abinet
and other officers are for such special instructions
therefore, she asked us to retain paragraph 114+ which
uses "Sincerely" and "Respectfully Yours".
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Approved For Release 2003/08/04: CIA-RDP74-00005R000200060021-4
 Approved For Release 2003/08/04: CIA-RDP74-00005R000200060021-4
f. Emphasize that the dates should be left off
until it is signed (Paragraph 113 was underscored for
emphasis).
4. examined the rest of the Guide making
various observations about the difficulty of issuing guidance
that was always applicable without exception. She had no
proposals or requests to make in other sections.
5. I specifically indicated the Guide introftution and
foreword with their recommendation that personnel use the
Government Correspondence and Printing Manuals for reference.
had no objection to this. I showed her the deletion
of ten pages of details (4i1-50) with reference to the Government
Manual and she had no objection to these either.
6. The introduction and Foreword were given to
he asked us to insert the words "use of the
discontinued" so as not to imply that this HB had
ory power to discontinue a Handbook.
7, coordinated on the forms involved and
each was updated.
CIA Records Administration Officer
Approved For Release 2003/08/04: CIA-RDP74-00005R000200060021-4
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