MEMORANDUMS
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP74-00005R000200100028-2
Release Decision:
RIFPUB
Original Classification:
K
Document Page Count:
5
Document Creation Date:
December 9, 2016
Document Release Date:
August 27, 2001
Sequence Number:
28
Case Number:
Content Type:
REGULATION
File:
Attachment | Size |
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Body:
Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2
NEN!l~ANDUMi
ADDRESSED 70 THE DCI, THE FCR THE SIGNATURE OF THE
DDCI, AND THE EXECUTIVE DCI, THE DDCI, AND THE
DIRECTOR EXECUTIVE DIRECTOR
Stationery Plain bond DCI, DDCI letterhead Plain bond
Date Dated when signed Not dated in the office
of origin
FOR THE SIGNATME OF TAE DD/S
Internal Externel
CIA letterhead
Not dated in the office of origin
NEMIBANDUM FOR: Executive Director Secretary of Defense Automatic Data Processing Division Director, Plane and Policy Staff
(as appropriate) (as appropriate) Office of the Comptroller Joint Chiefs of Staff
Department of Defense
See examples for letter format See examples for letter format
THROUGH : As appropriate As appropriate
ATTENTION : As appropriate As appropriate
SUBJECT : Correspondence Standards as Applied to the Central Same format as for the DCI
Intelligence Agency
REFERENCES : (a) HN 1-33 dtd 3 Apr 63, subj: "Organization of the
Office of the Director'."
(b) Memo dtd 25 Apr 63 from DDCI to DD/S, subj:
"Quote subject . . . ."
Same format as for the DCI
(Do not use alogging number as a reference since it offers no help in identifying papers.)
Text The first paragraph should state concisely the purpose The same generalizations apply as for the DCI
of the correspondence: approval, recommendation,
information, etc. (See attachment for correct form.)
The general format for staff studies should be as follows:
Problem
Discussion
Conclusions
Recommendations
Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100Q
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SATIRE BLOCK.
EXTERNAL CORRESPONDENCE FOR THE SIGNATURE OF THE DD/S
Memorums letters Internal Externs
Stationery
Office of the Director
* Check with senior John A. *Cone/ *Sincerely,
secretaries for compli- Director
mentary close to various 5
addressees.
Office of the Director
Marshall S. Carter ~ *Faithfully yours,
Lieutenant General, USA
Acting Director 5
Marshall S. Carter
Lieutenant General, USA
Acting Director
Stationery Office of the Deputy Director
Marshall S. Carter! *Faithfully yours,
Lieutenant General, USA
Deputy Director 5
Marshall S. Carter
Lieutenant General, USA
Deputy Director
Stationery
Lyman B. Kirkpatrick
Executive Director
x&/Z /r
John A. *Cone
Director
Sincerely yours,
5
Lyman B. Kirkpatrick
Executive Director
Plain bond CIA letterhead
#L. K. WHITE. Memo: #L. K. WHITE
Deputy Director Deputy Director
(Support) (Support)
Letter: Sincerely,
L. K. White
Deputy Director
(Support)
# On an executive typewriter,
use only initial caps.
Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2
Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2
ENCLOSURES AND DISTRIBUTION
ADDRESSED TO THE DCI, THE FOR THE SIGNATURE OF THE
DDCI, AND THE EXECUTIVE DCI, THE DDCI, AND THE
DIRECTOR EXECUTIVE DIRECTOR
Typed on orig. and all copies
FOR THE S IGNATURE OF THE DDS
Typed on orig. and all copies
External
W/X
3 2 Eels, ti
Atta 6tt
1 - Mena dtd (etc.) (Ident.fy only when the
2 - (identify specifically) enclosures are of unusual
3 - importance.)
Information copies Typed on orig. and all copies Show only other external
distribution on orig.
and external copies.
c;: Inspector General cc: Secretary of the Army
Identification line DTR:NE3aird:mpd (2 Feb 63) Same format
Rewritten: EA-DD/S:RBF:maq (3 Feb 63) Shown only on
(As necessary) internal copies
Distribution Shown on orig. and all copies Shown only on
of memos for approval, action, internal copies
and concurrence. Not shown on
information memos.
3 4tta. J 2 Encls.
At I - .Momo dtd (etc.) Encl 1 - (identify specifically
A t 2 - (identify specifically) Eno]. 2 -
Typed on orig. and all copies Show only other external
distribution on orig.
and external copies.
Same style as for the DCI
Same format as for the DCI
Shown on all copies Shown on all internal copies
(See note for correspondence
addressed to the DCI, the
DDCI, and the Executive Director)
May be put on the back of the page or on an additional page when the memo fills the entire page.
(When necessary to use an additional page, it should be properly titled to connect it with the main body.)
M wt reflect the actual distribution made by the aiming official.
Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2
"InLl
Approved For Release 2001 / t,; 200100028-2
ASSEMBLY OF CORRESPONDENCE
Clip the following together:
1. Blue memo form should be put on all letters going to the DCI,
the DDCI, and the Executive Director for signature, approval,
or forwarding. The purpose of this form is a good summary, brief
and to the point. (Used primarily at the Deputy Directorate level.)
2. Thin tissue on the top of the bond original for protection in
processing. (External correspondence only)
3. The bond original and courtesy copy (as necessary).
4. The Registry copy (official copy) which includes signed concurrences
as appropriate. (For the DD/S, concurrences are signed on the
chrono copy.)
5. Background material or references which are necessary to the
subject.
6. All other carbon copies for distribution to other offices
(to be clipped together).
a. Forward all copies to the DD/S Registry; they handle
the dissemination.
b. Staple the properly addressed buck slips for the return
copies (or for any copies). Never staple original pages
of a letter. (Memos may be stapled.)
7. DCI signature tabs should not be attached in the office of
origin. They will be attached in O-DI)/S. Cy
8. All envelopes, mailing slips, and document receipts.
a. Attach envelopes properly addressed.
b. Correspondence going to another Government agency does
not require a franked envelope (it goes by messenger).
Indicate room or Stop number so the messenger has no
difficulty in delivering it. Obtain Stop number from
Mail and Courier Branch, x5802.
c. If the document is classified, use two opaque envelopes.
The inner envelope should be addressed and stamped with
the highest classification of the documents. If
opaque envelopes are not available, wrap bond paper around
the inner classified envelope. The classification is
never stamped on the outer envelope.
Approved For Rele RDP74-00005R000200100028-2
Approved For Release 20 . A RRDP74-000 55R000200100028-2
ASSENBLy OF CORRESPONDENCE con.
d. If the document is classified and going outside the
Agency, document receipts must be included. (Documents-
receipts are also enclosed with TOP SECRET internal
correspondence.) The receipts must be filled out to
be returned to the office that has the responsibility
for dissemination.
APPROVAL PAPER The original and all copies will bear
the distribution, even those signed by
the DC I, the DDCI, or the Executive
Director.
REPORTING OF CONVERSATIONS This may take tha form of a Memorandum of
Conversation or a Memorandum for the Record,
depending on the circumstances. Only the
original and one copy need to be forwarded
to the Director.
NUMBERING PARAGRAPHS Paragraphs are numbered on a memo unless
there is only one paragraph. Paragraphs
are never numbered on a letter or on a
memo to the President. (Memos to the
President are double spaced.)
DISTRIBUTION Indicate the recipient of each copy with
a check mark by the proper designation
in the distribution. When indicating the
distribution of copies of TOP SECRET
documents, show in the distribution the
exact copy number.
COORDINATION It is the responsibility of the originating
officer to see that papers are properly
coordinated before they reach the Office
of the Director.
Approved For Release A-RDP74-00005ROOO200100028-2