MEMORANDUMS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP74-00005R000200100028-2
Release Decision: 
RIFPUB
Original Classification: 
K
Document Page Count: 
5
Document Creation Date: 
December 9, 2016
Document Release Date: 
August 27, 2001
Sequence Number: 
28
Case Number: 
Content Type: 
REGULATION
File: 
AttachmentSize
PDF icon CIA-RDP74-00005R000200100028-2.pdf232.17 KB
Body: 
Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2 NEN!l~ANDUMi ADDRESSED 70 THE DCI, THE FCR THE SIGNATURE OF THE DDCI, AND THE EXECUTIVE DCI, THE DDCI, AND THE DIRECTOR EXECUTIVE DIRECTOR Stationery Plain bond DCI, DDCI letterhead Plain bond Date Dated when signed Not dated in the office of origin FOR THE SIGNATME OF TAE DD/S Internal Externel CIA letterhead Not dated in the office of origin NEMIBANDUM FOR: Executive Director Secretary of Defense Automatic Data Processing Division Director, Plane and Policy Staff (as appropriate) (as appropriate) Office of the Comptroller Joint Chiefs of Staff Department of Defense See examples for letter format See examples for letter format THROUGH : As appropriate As appropriate ATTENTION : As appropriate As appropriate SUBJECT : Correspondence Standards as Applied to the Central Same format as for the DCI Intelligence Agency REFERENCES : (a) HN 1-33 dtd 3 Apr 63, subj: "Organization of the Office of the Director'." (b) Memo dtd 25 Apr 63 from DDCI to DD/S, subj: "Quote subject . . . ." Same format as for the DCI (Do not use alogging number as a reference since it offers no help in identifying papers.) Text The first paragraph should state concisely the purpose The same generalizations apply as for the DCI of the correspondence: approval, recommendation, information, etc. (See attachment for correct form.) The general format for staff studies should be as follows: Problem Discussion Conclusions Recommendations Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100Q Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2 SATIRE BLOCK. EXTERNAL CORRESPONDENCE FOR THE SIGNATURE OF THE DD/S Memorums letters Internal Externs Stationery Office of the Director * Check with senior John A. *Cone/ *Sincerely, secretaries for compli- Director mentary close to various 5 addressees. Office of the Director Marshall S. Carter ~ *Faithfully yours, Lieutenant General, USA Acting Director 5 Marshall S. Carter Lieutenant General, USA Acting Director Stationery Office of the Deputy Director Marshall S. Carter! *Faithfully yours, Lieutenant General, USA Deputy Director 5 Marshall S. Carter Lieutenant General, USA Deputy Director Stationery Lyman B. Kirkpatrick Executive Director x&/Z /r John A. *Cone Director Sincerely yours, 5 Lyman B. Kirkpatrick Executive Director Plain bond CIA letterhead #L. K. WHITE. Memo: #L. K. WHITE Deputy Director Deputy Director (Support) (Support) Letter: Sincerely, L. K. White Deputy Director (Support) # On an executive typewriter, use only initial caps. Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2 Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2 ENCLOSURES AND DISTRIBUTION ADDRESSED TO THE DCI, THE FOR THE SIGNATURE OF THE DDCI, AND THE EXECUTIVE DCI, THE DDCI, AND THE DIRECTOR EXECUTIVE DIRECTOR Typed on orig. and all copies FOR THE S IGNATURE OF THE DDS Typed on orig. and all copies External W/X 3 2 Eels, ti Atta 6tt 1 - Mena dtd (etc.) (Ident.fy only when the 2 - (identify specifically) enclosures are of unusual 3 - importance.) Information copies Typed on orig. and all copies Show only other external distribution on orig. and external copies. c;: Inspector General cc: Secretary of the Army Identification line DTR:NE3aird:mpd (2 Feb 63) Same format Rewritten: EA-DD/S:RBF:maq (3 Feb 63) Shown only on (As necessary) internal copies Distribution Shown on orig. and all copies Shown only on of memos for approval, action, internal copies and concurrence. Not shown on information memos. 3 4tta. J 2 Encls. At I - .Momo dtd (etc.) Encl 1 - (identify specifically A t 2 - (identify specifically) Eno]. 2 - Typed on orig. and all copies Show only other external distribution on orig. and external copies. Same style as for the DCI Same format as for the DCI Shown on all copies Shown on all internal copies (See note for correspondence addressed to the DCI, the DDCI, and the Executive Director) May be put on the back of the page or on an additional page when the memo fills the entire page. (When necessary to use an additional page, it should be properly titled to connect it with the main body.) M wt reflect the actual distribution made by the aiming official. Approved For Release 2001/09/03 : CIA-RDP74-00005R000200100028-2 "InLl Approved For Release 2001 / t,; 200100028-2 ASSEMBLY OF CORRESPONDENCE Clip the following together: 1. Blue memo form should be put on all letters going to the DCI, the DDCI, and the Executive Director for signature, approval, or forwarding. The purpose of this form is a good summary, brief and to the point. (Used primarily at the Deputy Directorate level.) 2. Thin tissue on the top of the bond original for protection in processing. (External correspondence only) 3. The bond original and courtesy copy (as necessary). 4. The Registry copy (official copy) which includes signed concurrences as appropriate. (For the DD/S, concurrences are signed on the chrono copy.) 5. Background material or references which are necessary to the subject. 6. All other carbon copies for distribution to other offices (to be clipped together). a. Forward all copies to the DD/S Registry; they handle the dissemination. b. Staple the properly addressed buck slips for the return copies (or for any copies). Never staple original pages of a letter. (Memos may be stapled.) 7. DCI signature tabs should not be attached in the office of origin. They will be attached in O-DI)/S. Cy 8. All envelopes, mailing slips, and document receipts. a. Attach envelopes properly addressed. b. Correspondence going to another Government agency does not require a franked envelope (it goes by messenger). Indicate room or Stop number so the messenger has no difficulty in delivering it. Obtain Stop number from Mail and Courier Branch, x5802. c. If the document is classified, use two opaque envelopes. The inner envelope should be addressed and stamped with the highest classification of the documents. If opaque envelopes are not available, wrap bond paper around the inner classified envelope. The classification is never stamped on the outer envelope. Approved For Rele RDP74-00005R000200100028-2 Approved For Release 20 . A RRDP74-000 55R000200100028-2 ASSENBLy OF CORRESPONDENCE con. d. If the document is classified and going outside the Agency, document receipts must be included. (Documents- receipts are also enclosed with TOP SECRET internal correspondence.) The receipts must be filled out to be returned to the office that has the responsibility for dissemination. APPROVAL PAPER The original and all copies will bear the distribution, even those signed by the DC I, the DDCI, or the Executive Director. REPORTING OF CONVERSATIONS This may take tha form of a Memorandum of Conversation or a Memorandum for the Record, depending on the circumstances. Only the original and one copy need to be forwarded to the Director. NUMBERING PARAGRAPHS Paragraphs are numbered on a memo unless there is only one paragraph. Paragraphs are never numbered on a letter or on a memo to the President. (Memos to the President are double spaced.) DISTRIBUTION Indicate the recipient of each copy with a check mark by the proper designation in the distribution. When indicating the distribution of copies of TOP SECRET documents, show in the distribution the exact copy number. COORDINATION It is the responsibility of the originating officer to see that papers are properly coordinated before they reach the Office of the Director. Approved For Release A-RDP74-00005ROOO200100028-2