SUGGESTION EVALUATION REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000200120007-3
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 9
• Document Creation Date: December 9, 2016
• Document Release Date: July 8, 1998
• Sequence Number: 7
• Publication Date: March 26, 1969
• Content Type: FORM

^ UNCLASSIFIED INTERNAL USA ONLY SC F01A ;j
t'_Approveld For Rel a 2000/08/24 :CIA-RDP74-000 0 0
^ SECRET
SUGGESTION EVALUATION REPORT
TO: Executive Secretary
SUGGESTION NO.
SUSPENSE DATE
Suggestion Awards Committee
69_202
INSTRUCTIONS: Please complete this form in detail to guide the Suggestion Awards Committee in making a final deter-
mination of the merits of this suggestion. Retain third copy.
1. ACTION RECOMMENDED ADOPT ^ DkCLINE ^ OTHER (Specify):
2. REASONS FOR RECOMMENDATION (If more space is needed, use plain paper)
I am in favor of anything that5~ari11 pr*" *,time-saver, no matter how small
,
for the "overworked and unher deed" typist or secretary!
In this case, I reluctantly ag*ee that only the users of CIA letterhead
stationery would greatly appreciate tick mark.
True, all typing classes teach their students to put these tick marks on paper
but many seem to forget this,. or neglect to do s0, when they leave school.
This becomes quite obvious, at times, when we review memoranda for blue
books.
I believe ORD should endorse this suggestion even for the slight degree of
benefit it would gain by doing so.,At the right moment, it could be quite a
help to the secretary, especially"I hen working under pressure.
I would be more inclined to heartily endorse this suggestion if the powers
that be had suggested that arngemernts could also be made to tick mark
part of the plain bond paper, is well as CIA letterhead, which is used so
much throughout the Agency in correspondence.
3. TANGIBLE FIRST-YEAR SAVINGS (Man-hours, material, equipment, etc.)
4. INTANGIBLE BENEFITS (See guide on reverse side of third copy)
5. WHAT OTHER OFFICES, DIVISIONS, ETC. MIGHT ALSO USE THIS IDEA?
DATE
25X1A9a
26 March 1969
FORM 240 USE PREVIOU (Q- E
Apphoved I=oreIel~Y~labf~f~~6l I K]II:],FC~7 005 o (431
SAE ^ SECRET 0111
 UNC cpFor ReHse'~ /24 : CIA-RDP74-OOO RO002MIMDI I Cw
ROUTING AND RECORD SHEZ:f
SUBJECT: (Optional)
FROM: EXTENSION NO. v` -
69-'O2
DATE
2731 13 March 19a9
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from wh-rn
INITIALS
to whom. Draw a line acrozs column o`ter eaci ccmmmnt.)
RECEIVED
FORWARDED
-
1 . - - -
SUSPENSE DATE: 14- April 1969
1 A 53, Headquarters
2.
Can you ask the Admir .stra.ti.ve
Officer for the Office of the
3.
Director to determine if this
25X1A9a
proposal meets with the approval
-
-
di
ng
of that office? I am also sen
4
.3
-
1
a copy to each directs 7'te and
AO/DCI
~-b
3
1
service to determine if tl!vy wish
5.
.to install this change.
25X1A9a
b'
Cable Secretary
1A-53 Hqs.
V/
1 - 4: For comment or approval.
25X1A9
a
4.6. The Dire^^r?s v' aff Assl^":
has indicated that ucL, of a 1:ic'
mark on cor 'ca ,:. : ?. o for the
C610 Y
Director's sip^ tu~~ T 1 1d r 1e
e
appropriate.
~/~ILA~L?
A
25X1A9a
1 to 9: Note O/D CI c,r.,,-. ^cnt,
25X1A9a
14.
15.
t
 ANCW*"Q Fgr Rdle.BsrlNlMeh/ EGQA DP74-OO(OR ~gbRiYJJ#-3
SUGGESTION EVALUATION REPORT
TO: Executive Secretary
SUGGESTION NO.
SUSPENSE DATE
Suggestion Awards Committee
69--9102
14 April. 1969
INSTRUCTIONS: Please complete this form in detail to guide the Suggestion Awards Committee in making a final deter-
mination of the merits of this suggestion. Retain third copy.
1. ACTION RECOMMENDED ^ ADOPT ? DECLINE ^ OTHER (Specify):
is needed, use plain paper)
2. REASONS FOR RECOMMENDATION (If more space
c
r
We do not believe this suggestion should lie Adopted for the
following reasons-.
The proposed lick-mark detracts from the neatness or the
typed page.
b) A typist will, not necessarily type a l l the way down to the
tick mark. If a paragraph ehds near the bottom of the page, she
will start the next paragraph on a new page rather than have a few
dangling lines at the bottom of the first page. if the corres-
pondence is classified, the classification stamp will often take up
much more room at the bottom` of the page than the space below the
proposed tick mark (e. g. Top Secret Ruff Trine Handle via Talent-
Keyhole Comint Control System Jcintly).
Lette i head correspondence is almost a lwwa ys going outside
the agency. In the interest of having as neat appearing page as
possible, typists in C}/DDI will "set y:p" the page themselves, rather
than rely upon tick narks.
d) The IBM electric tyaewriters come with a page-end indirator,
an easy to operate device which assures ade?'.vate page-end margins
every time.
While we would prefer that this suggestion not be adopted, If
other components believe that it offers advantages to them, we would
not object strongly to Its adoption.
3. TANGIBLE FIRST-YEAR SAVINGS (Man-hours, material, equipment, etc.)
4. INTANGIBLE BENEFITS (See guide on reverse side of third copy)
5. WHAT OTHER OFFICES, DIVISIONS, ETC. MIGHT ALSO USE THIS IDEA?
DATE
SIGNATURE OF 6,VALUAT R Tr a name and title)
25X1A9a
14 March 1969
-68 2'14b ,Epr"o &ed'ioLeidiNCLaA> *i FDi.: (I - 005@0 0>?O TJAL [:1 SECRET `43'
 GUIDE
FOR DETERMINING AWARDS FOR EMPLOYEE SUGGESTIONS WITH INTANGIBLE BENEFITS
INTANGIBLES MA
Y ALSO BE CONSIDERED WHEN TANGIBLE SAVINGS ARE PRESENT, BECAUSE OF THE NATURE OF INTANGIBLE BENEFITS.
NO GUIDE CAN B
E SO CONCLUSIVE AS TO MAKE THE DETERMINATION OF APPROPRIATE AWARDS AN AUTOMATIC AND SIMPLE PROCESS.
YOUR RECOMMEND
ATION MUST STILL BE ARRIVED AT BY THE APPLICATION OF YOUR INFORMED JUDGEMENT. WHICH SHOULD CONSIDER
ALL INFLUENCING FACTORS. SUCH AS THE EXTENT AND SCOPE OF APPLICATION, SIGNIFICANCE OF THE CONTRIBUTION AND IMPORTANCE
OF THE PROGRAMS AFFECTED.
DEGREE O
F
EXTENT OF APPLICATION
BENEFIT
LIMITED
LOCAL
EXTENDED
BROAD
GENERAL
$
$
$
$
$
SLIGHT
15-25??
25-50
50-75
75-150
150-250
MODERATE
50-100
100-150
150-200
200-300
300-400
HIGH
150-250
250-350
350-450
450-600
600.750
EXCEPTIONAL
300-500
50,0.700
700.1000
1000.1500
1500-25000
DEGREE OF BENEFIT
SLIGHT
MINOR MODIFICATION OF AN OPERATING PRINCIPLE OR PROCEDURE. LIMITED POTENTIAL VALUE.
MODERATE
CONSIDERABLE MODIFICATION OF AN OPERATING PRINCIPLE OR PROCEDURE. HIGHER POTENTIAL VALUE.
HIGH
COMPLETE REVISION OF A BASIC PRINCIPLE OR PROCEDURE, VERY HIGH POTENTIAL VALUE.
EXCEPTIONAL
INITIATION OF A NEW PRINCIPLE OR MAJOR PROCEDURE, SUCH A CONTRIBUTION WHICH SUBSTANTIALLY ADVANCES
AN IMPORTANT ACTIVITY OF THE AGENCY OR MAKES A SIGNIFICANT CONTRIBUTION TO SCIENTIFIC KNOWLEDGE.
EXTENT OF APPLICATION
LIMITED
AFFECTS THE IMMEDIATE WORK AREA OR IMMEDIATE ASSOCIATES. (1 to 25 employees.)
AFFECTS MORE THAN THE IMMEDIATE WORK AREA OR ASSOCIATES BUT IS WITHIN AN INSTALLATION. A FACILITY. A
LOCAL
TECHNICAL OFFICE, A BRANCH. A DIVISION OR IS IN THE PUBLIC INTEREST ONLY IN THE LOCALITY. (26 to 1000
employees.)
APPLICABLE TO SEVERAL INSTALLATIONS OR FACIL TIES, OR IS IN THE PUBLIC INTEREST IN SEVERAL LOCALITIES
EXTENDED
OR IS WITHIN A MAJOR ORGANIZATIONAL ELEMENT SUCH AS A DEPUTY DIRECTOR'S COMPONENT. (1000 to 4000
employees.)
BROAD
APPLICABLE TO MANY INSTALLATIONS OR FACILITIES, TO TWO OR MORE DEPUTY DIRECTOR'S COMPONENTS. IS OF
AGENCY-WIDE APPLICATION, OR IS IN THE PUBLIC INTEREST IN SEVERAL AREAS. (4000 or more employees.)
GENERAL
APPLICABLE THROUGHOUT SEVERAL LARGE AGENCIES OR A LARGE DEPARTMENT. OR IS IN THE PUBLIC INTEREST
THROUGHOUT THE NATION OR BEYOND.
"THE MINIMUM
CASH AWARD OF $15.00 FOR INTANGIBLE BENEFITS WILL NOT BE GRANTED UNLESS THE CONTRIBUTION COMPARES
FAVORABLY WIT
H IDEAS WHICH PRODUCE AT LEAST $50.00 WORTH OF MEASURABLE BENEFITS.
APPROPRIATE NONFINANCIAL RECOGNITION IS AVAILABLE FOR SUGGESTIONS WHICH DO NOT MEET THE
STANDARDS
FOR CASH AWARDS.
SUPERVISORS AR
E THE KEY TO THE SUCCESS OF THE SUGGESTION PROGRAM. WE NEED YOUR WHOLEHEARTED COOPERATION IN GIVING
SUGGESTIONS A
PROMPT. COMPLETE AND FAIR-MINDED EVALUATION. GOOD EVALUATIONS MEAN MORE AND BETTER SUGGESTIONS. WHICH
IN TURN MEAN MORE SAVINGS --IN MONEY. IN TIME. IN INCREASED EFFICIENCY OF OPERATION.
Approved For Release 2000/08/i4: CIA-RDP74-00005ROOO200120007-3
 Approved For Release 2000/08/24: CIA-RDP74-00005R000200120007-3
SUGGESTION NO.
EVALUATION OF EMPLOYEE SUGGESTION
(Submit in duplicate)
6 20ry
Ct/C
TO: Executive Secretary
FROM:
Suggestion Awards Committee
INSTRUCTIONS
IN ORDER TO GUIDE THE SUGGESTION AWARDS COMMITTEE IN MAKING FINAL DETERMINATION. YOUR EXPLICIT COMMENTS ARE NECES-
SARY. "ACTION RECOMMENDED" SHOULD BE COMPLETED. IF TANGIBLE BENEFITS ARE INVOLVED, AN ANALYSIS OF THE ANTICIPATED
FIRST YEAR'S SAYINGS SHOULD BE SHOWN. IF TANGIBLE BENEFITS ARE DERIVED. PLEASE INDICATE THE EXTENT OF BENEFIT AND
DEGREE OF APPLICATION AS DEFINED IN THE GUIDE ON THE REVERSE SIDE.
ACTION RECOMMENDED
ADOPT FOR USE (Date adopted or to be adopted)
FURTHER STUDY REQUIRED (Expected date of completion)
ALREADY IN EFFECT BUT THIS SUGGESTION MAKES
REFER SUGGESTION TO (Component)
ADDED CONTRIBUTION
DISAPPROVED FOR ADOPTION
ACTION TAKEN AS A DIRECT RESULT OF THIS
SUGGESTION (Specify below)
ALREADY IN EFFECT AND NO PART OF THIS SUGGESTION
OTHER (Specify below)
MAKES ADDED CONTRIBUTION
ALTHOUGH NOT ADOPTED. STIMULATES AN IMPROVEMENT
(Specify below)
REASON FOR RECOMMENDATION
1. Suggestion 69-202 proposes a tick mark be placed on all CIA letterhead stationery
1 inch from the bottom to alert the typist she has reached the and of the typing
area. The suggestion is valid and should be adopted.
No major change in the design is needed. Printing Services Division informs me
th t our letterhead is printed by GPO end,' a+idlpg the tick mark can be done.
MWqffice of the Director and each Directorate responsible for its letterhead
sta onery. Therefore, the suggestion should be cleared with those offices
before a final decision is made.
3. Of all the advantages listed by the suggester the major factor is time saving
for the typists. The suggestion will influence those typists who use the
letterheads. Putting similar tick marks on blank paper generally is taught in
typing classes and will be included in the revised correspondence handbook if a
section on typing hints is added.
y, Overall I would consider this suggestion, if adopted, to have a slight degree
of benefit and a local extent of appreciation.
DATE
SIGNATURE and title)
25X1A9a
ec s s on Officer
FOR
7-61 M 2114b AppI;Q quFgC ftgdpase 2000/08/24: CIA-RDP74-00005R000200120007-3 (43)
 Approved For Release 2000/08/24: CIA-RDP74-00005ROO0200120007-3
GUIDE
FOR DETERMINING AWARDS FOR EMPLOYEE SUGGESTIONS WITH INTANGIBLE BENEFITS
INTANGIBLES MAY ALSO BE CONSIDERED WHEN TANGIBLE SAVINGS ARE PRESENT. BECAUSE OF THE NATURE OF INTANGIBLE BENEFITS.
NO GUIDE CAN BE SO CONCLUSIVE AS TO MAKE THE DETERMINATION OF APPROPRIATE AWARDS AN AUTOMATIC AND SIMPLE PROCESS.
YOUR RECOMMENDATION MUST STILL BE ARRIVED AT BY THE APPLICATION OF YOUR INFORMED JUDGEMENT. WHICH SHOULD CONSIDER
ALL INFLUENCING FACTORS, SUCH AS THE EXTENT AND SCOPE OF APPLICATION. SIGNIFICANCE OF THE CONTRIBUTION AND IMPORTANCE
OF THE PROGRAMS AFFECTED.
DEGREE OF
EXTENT OF APPLICATION
BENEFIT
LIMITED
LOCAL
EXTENDED
BROAD
GENERAL
$
$
$
$
$
SLIGHT
15-25'?
25-50
50-75
75-150
150-250
MODERATE
50-100
100-150
150-200
200-300
300.400
HIGH
150-250
250.350
350-450
450-600
600.750
EXCEPT'16NAL
300-500
500-700
700.1000
1000-1500
1500-25000
DEGREE OF BENEFIT
SLIGHT
MINOR MODIFICATION OF AN OPERATING PRINCIPLE OR PROCEDURE. LIMITED POTENTIAL VALUE.
MODERATE
CONSIDERABLE MODIFICATION OF AN OPERATING PRINCIPLE OR PROCEDURE. HIGHER POTENTIAL VALUE.
HIGH
COMPLETE REVISION OF A BASIC PRINCIPLE OR PROCEDURE. VERY HIGH POTENTIAL VALUE.
EXCEPTIONAL
INITIATION OF A NEW PRINCIPLE OR MAJOR PROCEDURE, SUCH A CONTRIBUTION WHICH SUBSTANTIALLY ADVANCES
AN IMPORTANT ACTIVITY OF THE AGENCY OR MAKES A SIGNIFICANT CONTRIBUTION TO SCIENTIFIC KNOWLEDGE.
EXTENT OF APQLi,CATtON
LIMITED
AFFECTS THE IMMEDIATE WORK AREA OR IMMEDIATE ASSOCIATES. (1 to 25 employees.)
AFFECTS MORE THAN THE IMMEDIATE WORK AREA OR ASSOCIATES BUT IS WITHIN AN INSTALLATION. A FACILITY. A
LOCAL
TECHNICAL OFFICE, A BRANCH. A DIVISION OR IS IN THE PUBLIC INTEREST ONLY IN THE LOCALITY. (26 to 1000
employees.)
APPLICABLE TO SEVERAL INSTALLATIONS OR FACILITIES. OR IS IN THE PUBLIC INTEREST IN SEVERAL LOCALITIES
EXTENDED
OR IS WITHIN A MAJOR ORGANIZATIONAL ELEMENT SUCH AS A DEPUTY DIRECTOR'S COMPONENT. (1000 to 4000
employees.)
APPLICABLE TO MANY INSTALLATIONS OR FACILITIES, TO TWO OR MORE DEPUTY DIRECTOR'S COMPONENTS, IS OF
BROAD
AGENCY-WIDE APPLICATION, OR IS IN THE PUBLIC INTEREST IN SEVERAL AREAS. (4000 or more employees.)
GENERAL
APPLICABLE THROUGHOUT SEVERAL LARGE AGENCIES OR A LARGE DEPARTMENT. OR IS IN THE PUBLIC INTEREST
THROUGHOUT THE NATION OR BEYOND.
"THE MINIMUM
CASH AWARD OF $15.00 FOR INTANGIBLE BENEFITS WILL NOT BE GRANTED UNLESS THE CONTRIBUTION COMPARES
FAVORABLY WIT
H IDEAS WHICH PRODUCE AT LEAST $50.00 WORTH OF MEASURABLE BENEFITS.
APPROPRIAT
E NONFINANCIAL RECOGNITION IS AVAILABLE FOR SUGGESTIONS WHICH DO NOT MEET THE
STANDARDS
FOR CASH AWARDS.
SUPERVISORS AR
E THE KEY TO THE SUCCESS OF THE SUGGESTION PROGRAM. WE NEED YOUR WHOLEHEARTED COOPERATION IN GIVING
SUGGESTIONS A
PROMPT. COMPLETE AND FAIR-MINDED EVALUATION. GOOD EVALUATIONS MEAN MORE AND BETTER SUGGESTIONS. WHICH
IN TURN MEAN MORE SAVINGS --IN MONEY, IN TIME. IN INCREASED EFFICIENCY OF OPERATION.
Approved For Release 2000/08/24: CIA-RDP74-00005R000200120007-3
 Approved For Release 2000/08/24: CIA-RDP74-00005R000200120007-3
Last Linn of Page Mark
Unclassified
CLASSIFICATION SUGGESTION -NO.
i - - i ~~ - _zo .2, ('q / j I
PRESENT METHOD
In cost cases, it is a guess to where the last line is or to measure and mark.
NOTE: This mark is used in the Department of the Navy.
I suggest that a "last line of page mark" be placed on all letterhead stock paper. In
those cases where plain paper is used, 1 suggest that the typist measure and mark the
paper lightly with a pencil. I suggest that this be Agency-wide and that a policy
statement would be made to have this mark mandatory and that it be printed on all
letter head. I also suggest that in the future the Agency correspondence style manual
will advise the typist of the function of this mark and if using plain paper to lightly
mark with pencil.
The primary use of the mark is to let the typist know that this is the last time to
,be typed on a given page. The results are: It saves time from retyping the page
over again; It improves the appearance of the document or letter and gives the Agency
or office a professional look; It improves and simplifies the method of determining
where your last line should be, without having to roll the paper out to measure or
guess and then may be wrong; It saves time of measuring and marking for all letter-
head paper. (According to of the Printing Services Division of
the Office of Logistics, 243,000 sheets of letterhead stock paper was printed in Fiscal
ors 1968)
FORM 244 USE PREVIOUS I CLASSIFICATION I I
CIRCULATING
12 -65 EDITIONS
PART 2 - COPY
Approved For Release 2000/08/24: CIA-RDP74-00005R000200120007-3
 Approved For Release 2000/08/24: CIA-RDP74-00005ROO0200120007-3
CENTRAL INTELLIGENCE AGENCY
WASHINGTON, D.C. 20505
i r co 69 1
No i X r W1-rH
D 3 c u M(z t-1 T.
Approved For Release 2000/08/24: CIA-RDP74-00005ROO0200120007-3
 Approved For Release 2000/08/24: CIA-RDP74-00005R000200120007-3
DEPARTMENT OF THE NAVY
NAVAL AIR SYSTEMS COMMAND
WASHINGTON, D. C. 20360
~S ( Cob ;'
No WI-rH
Approved For Release 2000/08/24: CIA-RDP74-00005R000200120007-3