Revision of Correspondence Handbook (SANITIZED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000200130016-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: August 6, 2002
• Sequence Number: 16
• Publication Date: August 8, 1963
• Content Type: MFR

Approved For Release 2002/08/26 : CIA-RDP74-00005R000200130016-2
8 August 1963
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SUBJECT: Revision of Correspondence Handbook
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February 18, 1963 - Began review of material for Handbook.
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March 1 - Cal
DCI and DDCI
I re contacting the secretaries to
to discuss correspondence procedures
March 7 - Talked to Chris. She said would get together with
the girls in O/DCI to clarify their procedures and requirements. Then
she will get together with me. Project would have a low priority.
March 7 - Isuggested contacting
correspondence procedures in DDI.
March 7 - Called Phyl - went home sick.
March 8 and 12 - Called Phyla- still out.
March 13 - Phyl back - made appointment for March 14.
March 14 - met with Phyllis. She suggested getting procedures established
at DCI level which would solve many problems for them as well as entire
Agency. Phyl called who indicated that she andF ::1
were attempting to ge out some procedures on DCI correspondence at Mr.
Kirkpatrick's request). Also that Rita and/or Helen would get in touch
with me. Relayed this info to who advised me to let him know
in three or four days if eithe . If not, we would attempt a
different approach. Received no calls. Continued work on the Handbook.
1 Y 13 - Talked to about corres-pondence -orocedures 1,-t,+. ure
her staff is preparing under direction o
This was to be a seminar type meeting or secretaries to dis-
ss correspondence procedures.
May 16 - Seminar cancelled.
May 31 - Received a call from inviting me to another meeting
scheduled with ers - arranged for 10:00 a.m.
June 7. Genera scuss on on correspondence procedures. Meeting also
cancelled.
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 Approved For Release 2002/08/26 : CIA-RDP74-00005R000200130016-2
June 18 - Bean informal coordination on the Handbook. Met with
0TR.
II
Both were pleased with the Handbook. Just what they need. They hope it
will remain unclassified which would be a great boon to them with their
class work liked the switch to the block style and feels that
factor in itself sou speed up correspondence. Their remarks were full
of praise and very much in favor of the style presented. They wanted to
be apprised of the reaction of others after I discussed the Handbook with
others.
June 19 - Met with (thought we would only be together
about an hour, but s e was 'avora y impressed and wanted to give the
draft more than a cursory review). Our meeting lasted from 10:00 to
3:00 P.M.
She liked the format and new pro osals, especially the block format. At
one paint she called in to look through the book and ask his
opinion on some of the s y.es. liked the appearance of the block style.
None- liked the block style for the signature. Each of those interviewed
prefer the centering of the signature and title rather than blocking.
Helen raised some points on Memos of Conversation, whether or not DCI
and DDCI signatures on memos should be in all caps (General Carter prefers
initial caps only); can we initiate the block styling; in the distribution
always indicate where the basic file should be sent; eliminate telephone
extension in identification except in those cases where a discussion may
be deemed necessary.
Helen kept one copy of my draft to give tol o review and comment
on. Helen will try to get decision on some o e points we discussed and
pass them along to me. She also asked if I could give her some advance
copies of the DCI portion of the Handbook so that she could give them to
the girls on the DCI staff. She wished me luck and an early publication.
June 19 - Met with fter 3:00 p.m. Meeting lasted about
4+0 minutes because of a staff meeting she had to attend.
Her comments were Rood* thought the book was fine and just what we need.
She felt that land others would have to make the decisions on
the above points which others down the line are waiting for. Her crit-
icisms in other areas will be kept in mind and minor revisions wade to
some of my exhibits.
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June 20 - Called office, talked to I I- they have no
time this week to see me, Will call me Monday or Tuesday and definitely
want to review the draft thoroughly before Regulation Staff sends it to
them for formal coordination.
June 20, 2:00 p.m. - Yet with I to relay com-
ments above. They are both pleased and anxious to have the Handbook pub-
lished. They suggested that I might want to cut 0 in on the
progress sometime soon.
June 26, 2:00 p.m. - Met with
comment was about the classification, a point which both belabored for
15-20 minutes. The fact that I mentioned we would like to publish an un-
classified version brought stronger comments from them as to why this one
shouldn't be classified. I said that many things are over classified and
he agreed. However, I gathered from his remarks that if the Handbook is
to be unclassified it can't possibly cover anything that DDP would be
interested in.
Despite my arguments that the Handbook is intended to set up standard
practices for Agency use he thinks his area will find little use for it,
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needs. Aside from the classification, e orrerea no comments or cr z-
icisms, except to say that he would get it for formal coordination.
July 2 - called
II
to discuss TS portion of Handbook. He sug-
Bested that I ge
July 3 - Met with
Discussed TS procedures. had several comments to make and sug-
gested that some of the paragraphs be rewritten to eliminate the rambling
sentences. He will discuss several points with Ion procedures
and call me re any changes they would like in t .
likes the block style and would like the Agency to adopt it. e a so
thought the endorsement would be a practical and economical form of
correspondence.
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July 8 - Called Nothing definite decided
ed the procedures n the Dir's office were being revised
involved . Called ut he had not discussed the
Ts -pr ce ures with as yet. Must wait for decision from Rita
before I can procee a from TSControl.
July 15 - Called She said had just returned
from two weeks leave so she hadn't had time to chat with her about the
Corres Handbook. Helen said she would endeavor to see Rita and give me
some sort of answer in a day or two. F 7] also said
and she recently sent out an Action memo reiterating requirement a on
memos to O/DCI the opening sentence indicate the reason for sending docu-
ment forward; e.g., This memo is for information, concurrence, comment,
etc.
July 22 - No word from r TSControl. Discussed the
status of the draft wit Te decided to proceed with the
draft without the cowmen al revisions to my original draft
and began to feed it to the typist for a smooth draft to be forwarded to
Regulations Control for review and coordination.
August 8 - Completed reparation of ITandboA and prepared transmittal
m~rnorandum. o apprise him of the status
of this project. A tentative appointment for delivery of the Handbook
to the O/DDS was set up for Monday, August 12.
- Handcarried original and three copies of Handbook to Er.
rho said he would review and comment.
ugast 23 alled. Said the H ndbook has thus far received
favorable review and comment from persons in ODDS. He would like rte to
meet with Miriam and Fran and 6 or 7 others to answer their questions.
Since I was going on vacation the 24th I su ?gested that I get together tri th
those girls this afternoon I-eet' r set 1:30 in 7722.
.%et with 't'hey had some comments to make
and changes Ma oug , to be made. I ma e changes and sent the handbook
back. I told them to make their comments in form of formal comment to
7e.r--lation Control and these woul be considered along with all others.
whey seemed satisfied. said book ,as quite a masterpiece.
_ and'-book ,.Till be forwardae to i g. ontrol f
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