CORRESPONDENCE GUIDE OFFICE OF SCIENTIFIC INTELLIGENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00005R000200180001-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 71
• Document Creation Date: December 19, 2016
• Document Release Date: November 28, 2006
• Sequence Number: 1
• Publication Date: September 1, 1963
• Content Type: REGULATION

CORRESPONDENCE
GUIDE
OFFICE OF SCIENTIFIC INTELLIGENCE
September 1963
6 '7
GROUP 1
Excluded from automatic
downgroding and
declassification
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TAB
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S-E-C-R-E-T
PART I
BASIC MEMORANDUM
Attention Line
Through Line
References
Paragraphs
Multiple Addresses
INFORMATION MEMORANDUM
Opening Sentence
Control Number
Carbon Copy Line
Subject, second page
Spacing
Margins
Attachments
Distribution
Identification Line
TO DCI FOR DD/S&T SIGNATURE
"Signature Recommended" Line
Routing Slip
Action Sheet
"Hold back" copy
INFORMATION MEMORANDUM TO DCI FOR 4D1,SI SIGNATURE
Instructions for DRAFT
Routing Slip
RECOMMENDATION MEMORANDUM FOR DCI APPROVAL FOR AD/SI SIGNATURE
Opening Sentence
Concurrence Line
Recommendation Line
ACTION MEMORANDUM TO DCI FOR 4D,6SI SIGNATURE
Opening Sentence
Distribution
MEMORANDU FOR THE PRESIDENT AND ACCOMPANING BRIEF
a. Memo for the President
Letterhead
Spacing
Envelopes and document receipt
Signer's name (initial caps)
Concurrences
Distribution
b. Accompaning Brief
General Instructions
Routing Sheet
Action Sheet
S-E-C-R-E-T
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S-E-C-R-E-T
Letterhead Preparation of envelopes
Spacing Page Number
Salutation Executive Branch of U.S. Goverment
Complementary Close Intelligence Community
Espionage Stamp
LETTER FOR DD/S&T SIGNATURE
Letterhead
Salutation
Complementary Close
Control Number
Signature Line
LETTER FOR DCI SIGNATURE AND ACCOMPANING BRIEF FOR AD.bSI SIGNATURE
a. Letter
Letterhead
Salutation
Complementary Close
Signature Line
Name and Title
Distribution outside CIA
b. Accompaning Brief
General Instructions
Applying for vacancy within OSI
Applying for vacancy outside OSI
Advance Annual Leave
Advance Sick Leave
Maternity Leave
Leave for Jury Duty
Leave Without Pay
Lost Badge
Resignation
Foreign TDY Travel, instructions and Request Form
Domestic Travel, instructions and Request Form
Internal and External Training, instructions and sample forms
Transmittal Manifest Forms
S-E=C-R-E-T
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Routing and Record Sheet (Pink, Form 610)
Official. Routing Slip (Yellow, Form 237)
Transmittal Slip (Yellow, Form 241)
Preparation of Document Receipts and samples
Preparation of Requirements
Special Intelligence Cover Sheets
Routing Material to Front Office
Preparations of Memos for Quality Step Increase
Instruction of SC Numbers
Routing Sheet
Basic Cable and Samples (Form 12)
Station Designation Releasing Officer
Reference Authenticating Officer
Z 1A2D1 Procedure Coordination Officer
Indicator Samples Nos. I, II, III
Messages o U.S. Government Organizations within the U.S. (Form 12)
Sample No. II
COMINT message within U.S. (Form 4)
Sample No. I
COMINT message to CIA Overseas Stations
Sample No. II
TKH messages to CIA Overseas Stations
TKH messages to External CIA Recipients
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SEND`aR WILL C! C:{ V. ..~ _ ThON 7_...__\3 "CTTOM
UNCL1SSIFt :fi I lC ::`,:~"v::`:'_' r L SECRET
CENTRAL EN :'~=iGEi CE AGENCY
OFFICIAL ,iOUT_NG SLAY
TO
NAME AND ADDRESS
DATE
INITIALS
1
Ed/DDS&T
2
A/DDS&T
3 ?
.
4
5
6
ACTION
D! .ECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
R?EC0.. i:1EF,OAT10t;
COi3 ,:EHT
FILE
RETURN
CONCURRENCE
INFORATION
SIGNATURE
Remarks:
Above is the proper routing for material
to be either seen or signed by the
A/DDS&T.
Copies needed for DDS&T for memos that
the A/DDS&T signs are:
1 - DDS&T Chrono (white)
2 - DDS&T Registry (white & yellow)
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
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&L6
DIRECTORATE OF SCIENCE AND TECHNOLOGY
CORRESPONDENCE
DD/S&T Instruction 42-1
In an effort to maintain a uniformity in correspondence
prepared in the Directorate of Science and Technology, a few
basic procedures are outlined as follows:
a. All memoranda should be prepared on plain
Government bond paper and official letters
going outside the Agency should be prepared
on CIA letterhead paper. (The only special
letterheads to be used are those of the
Director of Central Intelligence (DCI) and
the Deputy Director of Central Intelligence
(DDCI). When letters going outside the
Agency are prepared for the signature of
the DCI or the DDCI, they are to be prepared
on DCI or DDCI letterhead. DD/S&T and other
Office letterheads are no longer to be used.)
b. Abbreviations should be avoided at all times,
if possible. Organizations, offices, titles,
etc., should be written out in full; however,
if the title is used several times in the
document, it can be written out the first
time followed by the initials in parentheses,
in which case the initials can then be used
throughout the text. Example: Directorate
of Science and Technology (DD/S&T).
2. DOCUMENT DATE
Always omit the date on documents prepared
for the signature of the Acting Deputy
Director for Science and Technology (A/DD/S&T);
the Executive Officer, Directorate of Science
and Technology (EO/DD/S&T); the DCI; the DDCI;
or the Executive Director-Comptroller, The
document will be dated when it is signed.
GROUP I - EXCLUDED
S E C R E T FROM AUTOMATIC DOWNGRADING
AND DECLASSIFICATION
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CORRESPONDENCE
DD/S&T Instruction 42-1
3. ADDRESSEES
When memoranda are written to the Office
Directors or their Deputies, they should
be addressed as follows:
MEMORANDUM FOR: Director of Special Activities
Director of Computer Services
etc.
or
Deputy Director of ELINT
etc.
4.
SUBJECT LINE
The
yet
the
Subject line should be terse and concise,
pertinent to the content and purpose of
memorandum.
?b.
REFERENCE LINE
When a memorandum contains a Reference line, it
should follow the subject line and should contain
the addressee, originating office, subject, date,
and control number, if any, of the referenced
document
6. SIGNATURES
a. When memoranda are prepared for the signature of
the A/DD/S&T or the EO/DD/S&T, the signature
blocks should be written as follows:
CARL E. DUCKETT
Acting Deputy Director
for
Science and Technology
Executive Officer
Directorate of
Science and Technology
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CORRESPONDENCE
DD/S&T Instruction 42-1
b. When letters going outside the Agency are
prepared for the signature of the A/DD/S&T
or the EO/DD/S&T, they are prepared on CIA
letterhead and the signatures are as follows:
Sincerely,
Carl E. Duckett
Acting Deputy Director
for
Science and Technology
Sincerely,
Executive Officer
Directorate of
Science and Technology
a. Memoranda requiring the concurrence or
approval of the A/DD/S&T, the EO/DD/S&T, the
DCI, the DDCI, or the Executive Director-
Comptroller must contain a concurrence or
approval line. This should be added at the
end of the memorandum below the signature
block and even with the left margin.
Example:
APPROVED (or CONCUR)
Acting Deputy Director or a e
Science and Technology
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DD/S&T-1207-66
SUBJECT: . Correspondence Regulations
1. Mr. Helms has expressed a preference that
when the addressee of a letter is entitled to be called
"Honorable," it be written as "The Honorable." The
man's title should be placed on-T e same line as the
name, unless the line is too long. The name of the
Agency or Department goes on the following line.
Example: The Honorable David E. Bell, Administrator
Agency for International Development
Department of State
Washington, D.C. 20525
This does not apply where the title and Agency are
combined, such as:
Secretary of Defense
Secretary of State
etc.
Mr. Helms also would prefer that inside addresses be held
to four lines.
2. If anytions should arise, please call=
ext
3. We are told a correspondence manual is forthcoming.
I
25X1
25X1
01
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CORRESPONDENCE
DD/S&T Instruction 42-1
b. When preparing memoranda for the approval of
the DCI, the DDCI or the Executive Director-
Comptroller, the first paragraph of the
memorandum should read:
This memorandum submits a
recommendation for your approval.
This recommendation is contained
in paragraph
c. On all correspondence addressed to the DCI,
the DDCI or the Executive Director-Comptroller,
the first paragraph should indicate the purpose
of the correspondence, i.e., information,
action, etc.
Example:
This memorandum is forwarded
for your information.
d. When forwarding a document to the DCI, the
DDCI, or the Executive Director-Comptroller,
there should be attached a brief summary of
what the document is and why it is being
transmitted to him. This may be done by
preparing a summary memorandum or it may be
included on the transmittal slip.
a. The normal distribution on memoranda, etc., to
be signed by the A/DD/S&T, the EO/DD/S&T, or
any other O/DD/S&T staff officer is as
follows:
Original and 1 - Addressee
1 - Signer's Chrono
2 - DD/S&T Registry
(one of these should
be a yellow copy)
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CORRESPONDENCE
DD/S&T Instruction 42-1
b. In those cases where a memorandum is
forwarded to the A/DD/S&T, the EO/DD/S&T
or any other O/DD/S&T staff officer for
approval or concurrence, the distribution
mayi naicate the original copy to be
returned to the office of origin.
Example:
Original - Addressee (to be
returned to )
1 - Chrono of officer
approving or
concurring
2 - DD/S&T Registry
(one of these should
be a yellow copy)
c. When correspondence is addressed to the
A/DD/S&T, the EO/DD/S&T or any otter staff
officer in the O/DD/S&T, the distribution
should include the original and one copy
for the addressee and one copy for the
DD/S&T Registry.
d. In those cases where correspondence is
routed to or through the A/DD/S&T for
information or review, one copy should be
included for the DD/S&T Registry.
e. Memoranda forwarded to the DCI, DDCI or the
Executive Director-Comptroller for signature,
concurrence or approval should include an
original and one copy for the addressee, one
copy for the signer and one copy for Executive
Registry. (A courtesy copy of all papers
addressed to the DCI or prepared for his
signature will be provided for the DDCI.)
Note: Memoranda addressed to either
the DCI, DDCI or Executive
Director-Comptroller must be
signed only by the A/DD/S&T (or,
in certain instances, by an
Office Director).
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CORRESPONDENCE
DD/S&T Instruction 42-1
a. All material forwarded to the A/DD/S&T,
whether for signature, approval, concurrence,
or information, must be routed to him through
the Executive Officer, DD/S&T. This should
be indicated on the transmittal slip only -
not on the document. The transmittal slip
sf uld be prepared as follows:
EO/DD/S&T
A/DD/S&T
b. All material going to the DCI should be
forwarded to him through the Executive
Director-Comptroller and the DDCI. The
transmittal slip should read:
ExDir-Compt
DDCI
DCI
c. All documents forwarded to the A/DD/S&T for
his signature, approval or concurrence should
have attached a copy of Form 2621, This form
should be filled out in full as indicated on the
form. These forms can be obtained from Miss
a. All correspondence classified SECRET or below
and prepared for the signature of the A/DD/S&T
or any other member of his immediate Office
must have a DD/S&T control number. This
number should be located in the upper right
corner of the first page on all copies of
memoranda. On letters going outside of the
Agency, the DD/S&T number should be located in
the same position on the page, but only on
those copies to be retained in the Agency -
not on the copies going forward to the
adUressee. These numbers can be obtained from
the DD/S&T Registry
6
S E C R E T
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CORRESPONDENCE
DD/S&T Instruction 42-1
b. All documents carrying a classification above
the SECRET level should be controlled according
to the security regulations pertaining to the
particular security control system into which
the document falls.
Executive Officer
Directorate of
Science and Technology
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OFFICE OF SCIENTIFIC INTELLIGENCE
AUTHORITY TO SIGN CORRESPONDENCE
1. These instructions are intended to provide general
guidance in the preparation of correspondence for the signature
of the ADhSI
a. All correspondence involving Office policy or
commitments will be prepared for the As-s-i-s-t-an-t Director's
signature.
b. Memoranda for the DCI will be signed by the
4D,6SI with concurrence by the DD/S&T.
c. Informal memoranda containing purely substantive
information for the DD/S&T, the DD/I, or the DD/P may
be prepared for signature by the Division Chief concerned.
Such memoranda must be concurred in by the AD.
d. Routine substantive memoranda to counterparts
in other Agency components may be signed by the appropriate
Division Chief. (Includes routine correspondence, re-
quirements, etc., to CGS or OO/C,)
e. bstantive correspondence with other
Agencies uASA, etc.), or established contractors
may be signed by the Division Chief.
f. Working level substantive correspondence with
other CIA components, other Agencies or established
contractors may be signed by the Branch Chief, Senior
Analyst, or Project Officer concerned. However, the
Division Chief or his Deputy must review such correspondence
prior to transmittal.
2. Problems arising in interpretation of the above
guidelines should be referred to the O$D,6SI.
DONALD F. CHAMBERLAIN
Assistant Director
Scientific Intelligence
Group I
Excluded from Automatic
Downgrading and Declassification
S-E-C-R-E-T
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Q
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(Stamp Classification)
(Date stamped when signed)
(Approximately 13 spaces from top of page)
MEMORANDUM FOR: Deputy Director for Science and Technology
(2 spaces)
ATTENTION: (When applicable)
(2 spaces)
THROUGH: (When applicable)
(2 spaces)
SUBJECT: BASIC MEMORANDUM to DD/S&T prepared for
4D I Signature
(2 spaces)
REFERENCES: (a) (When applicable)
(b) (When applicable)
(4 spaces)
1. Instructions contained herein apply to all memoranda
regardless of signing official. The rules are relatively
simple. However, some study will be necessary if they are
to be mastered.
2. Uniformity is essential to efficient correspondence
operations. It prevents confusion and misunderstanding
and thus speeds the production of work. Faster training
and increased utilization of personnel also result. This
sample memorandum provides for the standardization in the
preparation of Office of Scientific Intelligence memoranda.
3. If a memorandum consists of one paragraph only,
do not number. Memoranda consisting in length of 8 lines
or less will be double spaced. It will be single spaced
if it consists in length of 8 lines or less made up of more
than one paragraph.
4. If a memorandum is addressed to more than one office
(multiple addressees), they will be listed directly beneath
and in line with the first addressee (not indented) following
MEMORANDUM FOR.
(Last line
approx. 1"
from bottom
of page)
(Group I stamp on first page only)
(Stamp Classification)
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(Stamp Classification)
(6 spaces from top of page)
SUBJECT: BASIC MEMORANDUM to DD/S&T Prepared for AD6SI Signature
(4 spaces)
5. The distribution and originating office identification
will be typed on the original and all copies of memoranda,
including enclosures to memoranda, addressed to the DD/S&T
and components within the DD/S&T area. On memoranda addressed
to other Directorates, the distribution and originating line
will appear only on DD/S&T area copies. Areas of the DD/S&T
are:
(2 spaces)
Foreign Missile and Space Analysis Center (FMSAC)
Office of Elint (OEL)
Office of Special Activities (OSA)
Office of Research and Development (ORD)
Office of Computer Services (OCS)
Office of Scientific Intelligence (OSI)
(2 spaces)
6. Usually the spacing of the top, bottom and side
margins as shown in this memorandum is appropriate. However,
a short memorandum may require an adjustment in the margins.
Therefore, it is necessary to study the length of the teat,
space required for the signature line, distribution, etc.,
so that margins may be adjusted to present a well spaced
memorandum. The pattern for paragraphing is as follows:
(2 spaces)
a. ..............................................
............................
(2 spaces)
(1) .........................................
(2 spaces)
(a) ....................................
......-..-....-...
(2 spaces)
1. ................................
(2 spaces)
2 (centered approx. J" from bottom)
(Stamp Classification)
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(Stamp Classification)
(6 spaces from top of page)
SUBJECT: BASIC MEMORANDUM to DD/S&T Prepared for ,Dj-xSI Signature
(4 spaces)
7. It is considered more appropriate that the addressee
be written out rather than, for example, AD/OO. At least two
lines of the last paragraph are carried over if more than one
page is required. Number second and succeeding pages only.
(5 spaces)
DONALD F. CHAMBERLAIN
Assistant Director
Scientific Intelligence
(2 spaces)
Attachments: (On original and all copies)
1. (Do not number if only one)
2. (If more than one line
required, indent two spaces)
(2 spaces)
Distribution: (On original and all copies)
Orig & 1 - Addressee
1 - (If THROUGH line used)
2 - , D/BSI (1 green, 1 white)
1 - IPS (If information memorandum)
- Division copies
(2 spaces)
OSI/Division:Originator:Typist/Telephone (date)
3 (centered approx. 21" from bottom)
(Stamp Classification)
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Q
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 TOP SECRET RET
CO, )ENTIAL UNCLASSIFIED
SECURITY CLASSIFICATION OF ATTACHED MATERIAL SHOULD BE CIRCLED TOP AND BOTTOM
ACTION SHEET
Note: Document Control (Form 239) n
it ii-ed-
DATE RECD IN IC
IC
DESCRIPTION OF ATTACHED MATERIAL:
TYPE OF MATERIAL
DATED
FROM
TO
SUBJECT
DELIVERED TO
DEADLINE DATE
FOLLOW-UP DATE
DIVISION
ROUTING
TO
DATE
ACTION REQUIRED
INIT.
COMMENTS'
'-Division Chi f
In forwarding action papers outside
OSI this form is not used. Use
2. EO/SI
official routing slip. g p . (Form 237)
3.
u.
5.
6. Division Ch' of
INSTRUCTIONS: Under each comment a line should
' rf comments bear a higher classification than
be drawn across sheet and each comment numbered
the attached material, the security classifi-
to correspond with the number in the "TO" Column.
cation of this sheet be changed.
FORM
6-6 3 9611V7 USE PREVIOUS EDITIONS
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SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
DD/S&T
2
Ex. Dir. - Compt.
3.
DDCI
4
DCI
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM. NAME. ADDRESS AND PHONE NO.
DATE
DD/S&T 6E60
UNCLASSIFIED CONFIDENTIAL
SECRET
FORM 237 Use previous editions
(40)
U.S GOVERNMENT PRINTING OFFICE 1961 0-56]262
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Stamp Classification)
(Date stamped when signed)
MEMORANDUM FOR: Director of Central Intelligence
SUBJECT: Sample Information Memorandum to DCI or
DDCI Prepare or DD T i gnature
1. Single space. Prepare on plain bond. First para-
graph should contain only a sentence similar to "This
memorandum is for information only; particular reference is
made to paragraph ."
2. Particular attention should be paid to neatness in
the preparation of correspondence for the Office of the
Director. Every effort should be made to avoid typographical
errors and erasures. Noticeable corrections may necessitate
retyping.
3. All memoranda going outside of the DD/S&T area
should be typed on machines having book face type. IPS should
be included in the distribution for all information memoranda
going to the DCI, DDCI, DD/S&T and $D/SI. Rules for spacing,
margins, paragraphing, etc., contained in the basic memorandum
apply. DD/S&T area consists of OEL, OSA, ORD, OSI, OCS, FMSAC.
4. One "hold back" copy should be retained by you until
dated and stamped file copies are returned.
ALBER. WHEELON
Deput Director
f
Science and PChnology
cc: (Type on original and all copies offices outside`` DD/S&T
area receiving carbon copy.)
Signature Recommended: (On DD/S&T area copies)
-Director I
Distribution: (On DD/S&T area copies)
Orig & 1 - Addressee; 2 - DD/S&T Registry (1 white, 1 yellow);
1 - DD/S&T Chrono (White); 2 - AD,6SI (1 white, 1 green); 1 -
IPS; - Division copies
OSI/Division:Originator:Typist/Telephone (date)
(Stamp Classification) (Group I stamp)
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Q
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SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
DD S&
2
Ex. Dir. - Compt.
3
DDCI
4
DCI
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
D/SI 6F20 0
UNCLASSIFIED CONFIDENTIAL
SECRET
FORM Tu. 237 Use previous editions
(40)
U.S. GOVERNMENT PRINTII!G OFFICE 1961 0-567262
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 Approved For Release 2006/11/28: CIA-RDP74-00005RQ00200180001-3
(Stamp Classification)
(Date stamped when signed)
MEMORANDUM FOR: Director of Central Intelligence
THROUGH: Deputy Director for Science and Technology
SUBJECT: Sample Information Memorandum to DCI or
DDCI Prepared for Dr I Signature
1. Single space. Prepare on plain bond. First para-
graph should contain only a sentence similar to "This
memorandum is for information only; particular reference is
made to paragraph
2. Particular attention should be paid to neatness in
the preparation of correspondence for the Office of the
Director. Every effort should be made to avoid typographical
errors and erasures. Noticeable corrections may necessitate
retyping.
3. All memoranda going outside of the DD/S&T area
should be typed on machines having book face type. IPS should
be included in the distribution for all information memoranda
going to the DCI, DDCI, DD/S&T and ./iDJ)SI. Rules for spacing,
margins, paragraphing, etc., contained in the basic memorandum
apply. DD/S&T area consists of OEL, OSA, ORD, OSI, OCS, FMSAC.
DONALD F. CHAMBERLAIN
Assistant Director
Scientific Intelligence
cc: (Type on original and all copies offices outside DD/S&T
area receiving carbon copy.)
Distribution: (On DD/S&T area copies)
Orig & 1 - Addressee
1 - DD/S&T Registry (White)
2 - AD,6SI (1 white, 1 green)
1 - IPS
- Division copies
OSI/Division:Originator:Typist/Telephone (date)
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005RQ00200180001-3
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
DD S&T
2
Director BPA&M
3
x Dir. om t
4
nDCT
5
DCI
6
Ds/
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
D/SI 6F20
UNCLASSIFIED
CONFIDENTIAL
SECRET
237 Use previous editions
IT- 2 NO.
(40)
U.S GOVERNMENT PRINTING OFFICE 1941 0-587282
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005RIl00200180001-3
(Stamp Classification)
(Date stamped when signed)
MEMORANDUM FOR: Director of Central Intelligence
SUBJECT: Sample Memorandum Submitting a Recommendation
for Approval of DCI or DDCI Prepared for
1D I Signature
1. Single space. Prepare on plain bond. First para-
graph should contain only a sentence similar to "This
memorandum submits a recommendation for your approval; this
recommendation is contained in paragraph ."
2. Particular attention should be paid to neatness in
the preparation of correspondence for the Office of the
Director. Every effort should be made to avoid typographical
errors and erasures. Noticeable corrections may necessitate
retyping.
3. Correspondence addressed to the DCI or DDCI request-
ing action on dollar and/or manpower implications should
continue to be addressed as presently. However, the yellow
routing slip moving the memo should contain in the next line
after DD/S&T as the next recipient the Director of BPA&M.
4. On all memoranda recommending approval, the original
should be returned to the sender after having been signed by
the addressee. Therefore, two carbon copies will be made
for the addressee's records, except in the case of memoranda
addressed to either the DCI or DDCI. Then only one carbon
copy is made for the Executive Registry as shown in the
distribution below.
5. All memoranda going outside of the DD/S&T area
should be typed on machines having book face type. Rules
for spacing, margins, paragraphing, etc., contained in the
basic memorandum apply. DD/S&T area consists of OEL, OSA,
ORD, OSI, OCS, FMSAC.
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R900200180001-3
(Stamp Classification)
SUBJECT: Sample Memorandum Submitting a Recommendation for
Approval of DCI or DD CI Prepared for DpSI Signature
6. One "hold back" copy should be retained by you until
dated and stamped file copies are returned.
DONALD F. CHAMBERLAIN
Assi-s--a-nt Director 4
Scientific Intelligence
APPROVED: (On original and all copies)
Deputy Director for Science and Techno ogy Date
The recommendation in paragraph _ is approved: (On original
and all copies)
Director of Central
ntelTigence
Date
Distribution:
(On all copies)
Original - DCI and Return to OSI
1
- Executive Registry
1
- Director BPA&M (When applicable)
2
- DD/S&T Registry (1 white,
1 yellow)
1
- DD/S&T Chrono (White)
2
- AD/SI (1 white, 1 green)
- Division copies
OSI/Division:Originator:Typist/Telephone (date)
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Rase 2006/11/28: CIA-RDP74-00005R000200180001-3
UNCLASSIFIED CONFI SECRET
FORM 2 i 237 Use previous editions (40)
Us GOVERNMENT PRINTING OFFICE1961 0-567262
__
_SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
,
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
DD/S&T
2
Ex. Dir. - Com t
3
DDCI
4
DCI
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
AD/SI 6F20
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005RQ00200180001-3
(Stamp Classification)
(Date stamped when signed)
MEMORANDUM FOR: Director of Central Intelligence
THROUGH: Deputy Director for Science and Technology
SUBJECT: Sample Action Memorandum to DCI or DDCI Pre-
pared for AD/SI Signature
1. Single space. Prepare on plain bond. First para-
graph should contain only a sentence similar to "This
memorandum suggests action on the part of the DCI, DDCI or
Executive Director - Comptroller; this action is contained
in paragraph
2. Particular attention should be paid to neatness in
the preparation of correspondence for the Office of the
Director. Every effort should be made to avoid typographical
errors and erasures. Noticeable corrections may necessitate
retyping.
3. All memoranda going outside of the DD/S&T area
should be typed on machines having book face type. Rules
for spacing, margins, paragraphing, etc., contained in the
basic memorandum apply. DD/S&T area consists of OEL, OSA,
ORD, OSI, OCS, FMSAC.
DONALD F. CHAMBERLAIN
Assam--&ta-nt Director
Scientific Intelligence
cc: (Type on original and all copies offices outside DD/S&T
area receiving carbon copy.)
Distribution: (On DD/S&T area copies)
Orig & 1 - Addressee
2 - DD/S&T Registry (White)
2 - AD/SI (1 white, 1 green)
- Division copies
OSI/Division:Originator:Typist/Telephone (date)
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
PNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
I
DD/S&T
2
Ex. Dir. - om t
DDCI
4
D
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
* D/SI 6F20
UNCLASSIFIED CONFIDENTIAL
SECRET
F 01T 6 1o. 2 3 7 Use previous editions
(40)
U 5 GOVERNMENT PRINTING OFFICE 1961 0-567262
TTf
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Stamp Classification)
(Date stamped when signed)
BRIEF FOR: Director of Central Intelligence
SUBJECT: Sample Memorandum for the President for ADCI or
DCI Signature and Accompanying Brief for 1D I
Signature
1. Prepare on plain bond. St~gle space. Rules for
spacing and paragraphing contained in sample basic memorandum
apply.
2. The brief consists of one or two short paragraphs
containing an explanation of the purpose for the correspondence.
In addition to this explanation, a condensed version of the
text is required.
DONALD F. CHAMBERLAIN
ta- Director
Scientific Intelligence
Distribution: (On all copies except Original to DCI)
Original - Addressee
1 - Executive Registry
2 - DD/S&T Registry (1 white, 1 yellow)
1 - DD/S&T Chrono (White)
2 - 4D/SI (1 white, 1 green)
- Division copies
OSI/Division:Originator:Typist/Telephone (date)
NOTE: DCI Copy: Original of Brief goes on top of original
of memo.
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005RQ00200180001-3
(Stamp Classification)
CENTRAL INTELLIGENCE AGENCY
Washington 25, D. C.
(Date stamped when signed)
SUBJECT: Sample Memorandum for the President for ADCI or
DCI Signature and Accompanying Brief for D 7_9I
Signature
Double space. Do not number paragraphs. Office of the
Director letterhead will be used for the original and tissue
courtesy copy going to the addressee and for carbon copies
being sent outside CIA. Correspondence prepared specifically
at the request of the DCI or his office should not be distri-
buted outside CIA until he, personally, has given approval.
Double envelopes and document receipts are prepared on all
classified memoranda going outside CIA.
All copies go forward except one "hold" copy which you
retain until signed and dated file copies are returned from the
Office of the Director. All copies must be legible. White
Zerox copies will do for internal OSI distribution if necessary.
Particular attention should be paid to neatness in the
preparation of correspondence for the Office of the Director.
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Stamp Classification)
Every effort should be made to avoid typographical errors and
erasures. Noticeable corrections may necessitate retyping which
results in a considerable waste of time and unnecessary delay.
Subject is not repeated on second and succeeding pages.
Marshall S. Carter
Lieutenant General, USA
Acting Director
cc: (On original and all copies list offices outside CIA
receiving copies.)
CONCURRENCES: (On all copies except those going outside CIA.)
i Di tor for Science and Technology Date
Distribution: (On all copies except those going outside CIA.)
Orig & 1 - Addressee
1 - DCI
1 - Executive Registry
2 - DD/S&T Registry (1 white, 1 yellow)
1 - DD/S&T Chrono (White)
2 - AD/SI (1 white, 1 green)
. - Division copies
OSI/Division:Originator:Typist/Telephone (date)
NOTE: General Carter's name will appear in initial caps on all
memoranda and letters prepared for his signature as
either ADCI or DDCI. However, JOHN A. Mc'CONE's name
will appear in all caps on memoranda and initial caps
on letters.
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(9 spaces)
(Stamp Classification)
CENTRAL INTELLIGENCE AGENCY
Washington 25, D. C.
(Date stamped when signed)
Dr. John Doe
Space Technology Laboratories
One Space Park
Redondo Beach, California
(2 spaces)
Dear Dr. Doe:
(2 spaces)
For proper salutation and complimentary close on letters
being signed by AD/SI or higher echelons please phone Secretary
to the 4D. CIA letterhead stationery should be used unless CIA
affiliation is not to be revealed. Letterhead stationery will
be used for the original and one copy going to the addressee
and for carbon copies being sent outside CIA.
Correspondence going outside of CIA classified CONFIDEN-
TIAL and above will bear the espionage stamp. The only exception
to this is correspondence addressed o the Executive Branch
of the Government (see attachment). Document receipts (Orig
and 1) are prepared for all classified correspondence being
sent outside CIA. Omit office designation in signature line.
The following rules for preparation of envelopes applies
to all material being sent outside CIA except TS documents
and Agency sterile contract material:
a. Unclassified and For Official Use Only -
requires one envelope with the complete address. No
classification is placed on the envelope. The return
address is Central Intelligence Agency, Washington,
D. C. 20505. For material being sent outside the
intelligence community (see attachment), prepare a
Request for Postage (Form 239).
b. Confidential and Secret Material - requires
two envelopes. The inner envelope requires the
complete address and the classification of the docu-
ment. (The group one stamp is not included.) The
east line
approx. 1"
from bottom)
(Espionage Stamp)
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R.000200180001-3
(Stamp Classification)
outer envelope requires the complete address. No
classification is placed on this envelope. Return
addresses - 2430 E Street, N. W., Washington-
D. C. is the official Agency address and is used on
all envelopes transmitting material outside CIA.
In addition to the address, a name is used when
material is being transmitted to a recipient out-
side the intelligence community. In this case,
the material will be transmitted by Registered
Mail and a Request for Postage (Form 239) will be
required. For specific information on pre aration
of sterile contract material phone DC&R -
STAT
c. Top Secret Material - and complete document
receipts are forwarded to DC&R and DC&R prepares
the material for transmission.
(2 spaces)
Sincerely,
(5 spaces)
Donald F. Chamberlain (centered
Ass3s- a-n-t Director under
(2 spaces) Sincerely)
cc: On original and all copies list offices outside CIA
receiving copies)
(2 spaces)
Attachment: (On original and all copies)
Executive Branch, U. S, Government
and Intelligence Community
(2 spaces)
Distribution: (On all copies except those going outside CIA)
Orig & 1 - Addressee
2 - WD/SI (1 white, 1 green)
- Division copies
(2 spaces)
OSI/Division:Originator:Typist/Telephone (date)
2
(Page number centered approx 2" from bottom)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Executive Branch - U. S. Government
The President of the United States
Executive Office of the President
Department of State
Treasury Department
Department of Defense
Department of the Army
Department of the Navy
Department of the Air Force
Department of Justice
Post Office Department
Department of the Interior
Department of Agriculture
Department of Commerce
Department of Labor
Department of Health, Education and Welfare
Independent Offices and Establishments - National Science Foundation
Atomic Energy Commission
NASA
NOTE: For additional information on the above refer to
the U. S. Government Manual
Intelligence Community
Department of the Army
Department of the Navy
Department of the Air Force
Department of State
National Security Agency
Atomic Energy Commission
Federal Bureau of Investigation
Central Intelligence Agency
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-000058000200180001-3
(Stamp Classification)
CENTRAL INTELLIGENCE AGENCY
Washington, D.C. 20505
OFFICE OF
THE DEPUTY DIRECTOR FOR SCIENCE AND TECHNOLOGY
(Date stamped when signed)
Dr. John Smith
General Electric Corporation
200 Main Avenue
Philadelphia, Pennsylvania
For proper salutation and complimentary close please
phone Secretary to the ED/SI. DD/S&T stationery will be
used for the original and tissue courtesy copy going to
the addressee and for carbon copies being sent outside CIA.
Until such time as DD/S&T stationery is stocked in the
Supply Room, a limited supply is available in the Office
of the 4D/SI.
Correspondence addressed to other than the Executive
Branch of the Government will bear the espionage stamp.
Double envelopes and document receipts will be prepared
for all classified letters. If the letter is unclassified,
a single envelope will be used and no document receipt is
necessary.
All copies go forward except one "hold" copy which
you retain until signed and dated file copies are returned
from the Directorate of Science and Technology.
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Stamp Classification)
The signature line will be typed in initial caps five
spaces below the complimentary close using name and title
only. For further detailed instructions on format for
letters sent outside CIA please refer to your sample basic
letter.
Sincerely,
Albert D. Wheelon (Centered under
Deputy Director Sincerely)
cc: (On original and all copies list offices outside CIA
receiving copies.)
Signature recommended:
Assistant-Director/Scientific Intelligence Date
Distribution: (On all copies except those going outside CIA.)
Orig &
1
- Addressee
2
- DD/S&T Registry (1 white, 1 yellow)
1
- DD/S&T Chrono (White)
2
- 1-D/SI (1 white, 1 green)
- Division copies
OSI/Division:Originator:Typist/Telephone (dateD
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R-000200180001-3
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
D S&
2
Ex. Dir. - Compt.
3
DDCI
4
DCI
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO.
DATE
AD/SI 6F20
UNCLASSIFIED CONFIDENTIAL
SECRET
FORM oo, 237 Use previous editions
(40)
U.S GOVERNMENT PRINTING OFFICE 1961 0-597262
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Stamp Classification)
(Date stamped when signed)
BRIEF FOR: Director of Central Intelligence
SUBJECT: Sample Letter for DCI or DDCI Signature and
Accompanying Brief o #D /8I Signature
1. Prepare on plain bond. Rules for spacing and para-
graphing contained in sample basic memorandum apply.
2. The biref consists of one or two short paragraphs
containing an explanation of the purpose for the correspond-
ence. In addition to this explanation, a condensed version
of the text is required.
DONALD F. CHAMBERLAIN
Assistant Director
Scientific Intelligence
Distribution: On all
Original - DCI
copies
except original)
- Executive Registry
- DD/S&T Registry (1 white,
- DD/S&T Chrono (White)
- ALD/SI (1 white, 1 green)
- Division copies
yellow)
OSI/Division:Originator:Typist/Telephone
(date)
NOTE: DCI copy (original) goes on top of original and 1
of the letter.
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Stamp Classification)
CENTRAL INTELLIGENCE AGENCY
Washington 25, D. C.
(Date stamped when signed)
Dr. John Doe
Executive Secretary
National Aeronautics and Space Council
Executive Office of the President
Washington 25, D. C.
For proper salutation and complimentary close please
phone Secretary to the 4D/SI. Office of the Director letter-
head will be used for the original and tissue courtesy copy
going to the addressee and for carbon copies being sent
outside CIA. DCI and DDCI letterhead tissue may be obtained
from the Supply Room,
Correspondence addressed to the Executive Branch of the
Government will not bear the espionage stamp. For your
information, a list of the Executive Branch is enclosed. Cor-
respondence prepared specifically at the request of the DCI
or his office should not be distributed outside CIA until
he, personally, has given approval.
Double envelopes will be prepared on all classified
letters. If the letter is unclassified, a single envelope
will be used and no document receipt is necessary. The
signature line will be typed in initial caps five spaces
below the complimentary close using name and title only.
All copies go forward except one "hold" copy which you
retain until signed and dated file copies are returned from
the Office of the Director.
(Group I stamp)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R.0-00200180001-3
(Stamp Classification)
Particular attention should be paid to neatness in pre-
paration of correspondence for the Office of the Director.
Noticeable corrections may necessitate retyping.
Sincerely,
John A. McCone (Centered under
Director Sincerely)
Enclosure: (On original and all copies)
List of Executive Branch
cc: (On original and all copies list offices outside CIA
receiving copies.)
Assist-n'_ Director /Scientific Intelligence Date
Deputy Director for fence anA Technology Date
Distribution: (On all copies except those going outside CIA.)
Orig & 1 - Addressee
1 - DCI
1 - Executive Registry
2 - DD/S&T Registry (1 white, 1 yellow)
1 - DD/S&T Chrono (White)
2 - AD/SI (1 white, 1 green)
- Division copies
OSI/Division:Originator:Typist/Telephone (date)
(Stamp Classification)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Executive Branch - U. S. Government
The President of the United States
Executive Office of the President
Department of State
Treasury Department
Department of Defense
Department of the Army
Department of the Navy
Department of the Air Force
Department of Justice
Post Office Department
Department of the Interior
Department of Agriculture
Department of Commerce
Department of Labor
Department of Health, Education and Welfare
Independent Offices and Establishments - National Science Foundation
Atomic Energy Commission
NASA
NOTE: For additional information on the above refer to the
U. S. Government Manual
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
(Date)
MEMORANDUM FOR: Secretary, OSI Career Service Panel
SUBJECT: Candidate for OSI Vacancy
I wish to be considered a candidate for the OSI vacancy
in the (Division), slot number
Chief, (Division) Date
Distribution: (On Original and all copies)
Original - addressee
1 - (Division)
1 - (Originator)
OSI/Division:Originator:Typist/Telephone (date)
Routing On Action Sheet:
1. Chief, (Division)
2. Secretary, CSP/SI
(Group 1 Stamp)
Approved For Release 2006/11/28: CIA-RDP74-00005 00020018000 -
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
NOMINATION FOR VACANCY
(This format is used when applying for
a vacancy outside OSI)
POSITION TITLE
GRADE
OFFICE DIV BR
SLOT NO.
Candidate's Name
Office/Div.-/Br.
Title
Grade
Age
EOD Grade Time in Agency Time in Present Gr.
Education (Degree and Majors):
Experience
Applicant's Signature (Date)
Secretary, SI CSP (Date)
Note: Original and 3 copies are forwarded through the division chief to
the Secretary SI/CSP.
Application should carry the same classification as the Vacancy
Notice.
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
MEMORANDUM FOR: Director of Personnel
THROUGH: Chief, Services Branch, Staff/SI
SUBJECT: Request for Advance Sick Leave
It is requested that (number of hours) advance sick
leave be granted the undersigned beginning at the expira-
tion of accrued sick leave. A doctor's certificate and
SF 71 is attached.
(JOHN J. DOE)
Chief, (Division) Date
Attachment:
Doctor's Certificate and SF 71
Distribution: (On copies retained in OSI)
Orig &
1
- addressee
1
- Serv.Br. Staff/SI
1
- (Division)
1
- (Originator)
OSI:Division:Originator:Typist/Telephone (date)
(Group I Stamp)
Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
MEMORANDUM FOR: Chief, Compensation & Tax Division, O/F
ATTENTION: Vouchered Funds Payroll Branch
THROUGH: Chief, Services Branch, Staff/SI
SUBJECT: Request for Advanced Annual Leave
1. It is requested that the undersigned be
granted hours of advanced annual leave in
excess of-9-0---Hours, a total of hours.
2. This leave is to be used for (reason for
request).
(JANE DOE)
Chief, (Division) Date
Distribution: (on copies retained in OSI)
Orig & 1 - addressee
1 - Serv.Br. Staff/SI
1 - (Division)
1 - (Originator)
OSI:Division:Originator:Typist/Telephone (date)
NOTE: Annual Leave up to the amount an individual will
accrue by the close of the leave year may be advanced
to an individual who has completed 90 days of continuous
service.
An individual may be routinely advanced up to 80
hours of annual leave. Therefore a memorandum is not
required. Requests for advance annual leave in excess
of 80 hours should be submitted in memorandum form as
shown above. (Group I Stamp)
CONFIDENTIAL
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
MEMORANDUM FOR: Chief, Compensation & Tax Division, O/F
ATTENTION: Vouchered Funds Payroll Branch
THROUGH: Chief, Services Branch, Staff/SI
SUBJECT: Request for Leave Without Pay
(for less than 30 calendar days)
1. It is requested that the undersigned be granted
hours of leave without pay beginning at the expiration
oo-80 hours advance annual leave. My last working day will
be
2. This leave is requested because (state reason).
(JANE DOE)
Attachment:
Standard Form 71
Chief, (Division) Date
Distribution: (On copies retained in OSI)
Orig & 1 - addressee
1 - Serv.Br. Staff/SI
1 - (Division)
1 - (Originator)
OSI:Division:Originator:Typist/Telephone (date)
NOTE: Leave without pay (LWOP) of 30 calendar days or less
may be approved by division chiefs and the Executive Officer/
Staff. LWOP of more than 30 days but not in excess of 12
months may be approved by the Assistant Director/SI. Extension
of LWOP beyond 12 months may be approved by the Deputy Director
for Science and Technology.
Normally leave without pay is not requested unless an
individual is not eligible for advance annual leave. When this
is the case LWOP is requested as shown above. (Group I Stamp)
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
THROUGH: Chief, Services Branch, Staff/SI
SUBJECT: Request for Maternity Leave
(Not exceeding six months)
1. It is requested that the undersigned be granted
(number of months) maternity leave (from to ).
It is the intention of the undersigned to return to duty
at the expiration of maternity leave.
(JANE DOE)
Chief, Division Date
Attachment:
Doctor's Certificate
Distribution: (On copies retained in OSI)
Orig & 1 - addressee
1 - Serv.Br. Staff/SI
1 - (Division)
1 - (Originator)
OSI:Division:Originator:Typist/Telephone (Date)
(Group I Stamp)
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
MEMORANDUM FOR: Chief, (Division)
SUBJECT: Request for Leave for Jury Duty
1. It is requested that the undersigned be granted
leave for jury duty.
2. This leave will begin on (date) and continue until
(date or approximate date).
(JOHN J. DOE)
Chief, Division Date
Distribution: (On original and all copies)
Orig & 1 - Addressee
1 - Serv.Br. Staff/SI
1 - (Originator)
OSI:Division:Originator:Typist/Telephone (date)
NOTE: After completion of Jury Duty, evidence of court
attendance and receipt or non-receipt of funds is required
to be submitted to the Personnel Officer/SI.
(Group I Stamp)
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
MEMORANDUM FOR: Assistant Director/Scientific Intelligence
SUBJECT: Resignation
1. I hereby resign my position with CIA effective
(date).
2. (State reason for leaving.)
(JOHN J. DOE)
Chief, (Division) Date
Director SI Date
Distribution: (On original and all copies)
Orig & 1 - addressee
1 - (Division)
1 - Serv.Br. Staff/SI
1 - (Originator)
OSI:Division:Originator:Typist/Telephone (date)
ROUTING:
Division Chief
Ch./Serv.Br./SI
(Group I Stamp)
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
CONFIDENTIAL
26 September 1963
MEMORANDUM FOR: Chief, Physical Security Division/OS
ATTENTION: Badge Officer/OS
THR.OrJGH: Security Officer/SI
SUBJECT: Report of Lost Badge
My badge, No. was lost on (date). I first missed my
badge (state when). It could possibly have been lost (state place
or places). In an effort to recover my badge I have checked (state
attempts made to recover).
Distribution: (On copies retained in OSI)
Orig &
1
- addressee
1
- Badge Officer/OS
1
- Security Officer/SI
1
- (Originator)
OSI/Division: Originator: Typist/'Telephone (date)
(Group I Stamp)
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
Q
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
^ UNCLASSIFIED ^ `' ~~ ONLY ^ C J ? ENTIAL
^ SEC:cT
ROUTING AND RECORD SHEET
SUBJECT: (optional)
FROM:
EXTENSION
NO.
DATE
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
This form is used for
2.
Forwarding material for
information only.
3.
Examples :
Publications
Personnel Notices
4
Regulations
Information carbon copies of
memoranda
5.
This form is not used if any
action is requested of the
6
recipient of the material.
7.
8.
9.
10.
11.
12.
13.
14.
15.
FORM
3-62
610 USE EDITIEONSUS ^ SECRET CONFIDENTIAL [] USE E ONLY
Page l4+
^ UNCLASSIFIED
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
SENDER WILL CHECK CLASSIFICATION TOP AND BOTTOM
UNCLASSIFIED CONFIDENTIAL X SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
1
1-6-S't'reet irec or
Room 4621reet
2
3
4
5
6
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
This form is used to forward the Original
and 1 carbon (courtesy copy) to the addressee.
Room numbers should be used.
Also used to forward information carbon
copies to offices outside of OSI, such as,
Assictant?-Director/OCI.
If the same information carbon copy is to
be routed to more than one division or branch
within OSI, this form or the pink routing
sheet (Form 610) may be used, depending on
the number of recipients.
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
4D/OSI 6F20
28 Oct.
UNCLASSIFIED CONFIDENTIAL
SECRET
FOR! ja 237 Use previous editions
(40)
? U.S. GOVERNMENT PRINTING OFFICE: I961 0-567212
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 Approved For Release 2006/11/28: CIA-RDP74-00005R000200180001-3
TRANSMITTAL SLIP
DATE
TO:
ROOM NO. BUILDING
REMARKS:
Used to forward information carbo
copies to a single individual within
OSI.
If further routing is anticipated
Form 237 (Official Routing Slip) or
Pink Routing Sheet (Form 610) should
be used, depending on the number
of recipients.
FROM:
ROOM NO. BUILDING
EXTENSION
1 FORM O 241 REPLACES FORM 36-8
WHICH MAY BE USED.
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1. The Document Receipt Form 615 is used when forwarding Secret and
Top Secret material to a recipient outside CIA. Document receipts for
Confidential material are not required unless sender deems it necessary. Refer to
attachment for samples.
2. Preparation of Document Receipt
a. Prepare on original and one copy
b. Fill in the boxes as follows:
COURIER REC. NO.
DATE SENT
-Leave blank
-Leave Blank
SENDER OF DOCUMENTS
ROOM
BLDG.
DATE DOCUMENT SENT
CIA NO.
DOCUMENT DATE
COPIES
ATTACHMENTS
(or ENCLOSURES)
Type the name of the sender.
Always type 6F40. By so doing the
Document Receipt will be returned
to DC & R expeditiously
-Always type Headquarters
-Type the date
-Type the CIA number if there is one
-Type date of document
-For the purpose of this receipt an
original is considered a copy; there-
ore, count the original as a copy.
Wien a copy has a number such as
Copy #4a type Cpy #+.
-Type first letter of each word, just
as it is in the title, including the
use of capitals and lower case letters
Examples: Nuclear Energy Activity in
Communist China - NEAiCC
Exceptions: On TS documents leave
this space blank.
-Type the number of attachments. If
the attachment has a number type the
number. If not type the title using
the first letter of each word as
described in preceding paragraph.
"Appendix A" etc. may also be used.
28 October 1963
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-Type the classification of the
document using the first letter
of the classification.
-The complete address is required.
As in all addresses, the addres-
should be as complete as possible
including room numbers when known
SIGNATURE
DATE OF RECEIPT
OFFICE
3. Preparation of Envelopes
a. The following applies to all material being sent outside CIA except
TS documents and Agency sterile contract material.
Unclassified and For Official Use Only material requires one
envelope with the complete address. No classification is placed on
the envelope. The return address placed on the envelope is
Central Intelligence Agency, Washington, D. C. 20505. For
material being sent outside the Intelligence Community, prepare a
Request for Postage (Form 239).
Confidential and Secret Material requires two envelopes. The
inner envelope requires the complete address and the classification
of the document. (The group stamp is not included.)
The outer envelope requires the complete address. No classification
is placed on this envelope.
Return Addresses - 2430 E Street NW, Washington 25, D.C. is the official
Agency address and is used on all envelopes transmitting material out-
side CIA. In addition to the address, a name is used when material
is being transmitted.:-- a recipient outside the Intelligence Community.
In this case, the material will be transmitted by Registered Mail
and a Request for Postage (Form 239) will be required.
4. The material, properly prepared unsealed envelopes, Document Receipts
and when applicable the Request for Postage form are forwarded to DC & R
6F40 for transmission.
5. For specific instructions on the preparation of Agency sterile
contract material, contact DC & R.
28 October 1963
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6. Top Secret material and complete Document Receipts are forwarded
to DC & R and DC & R prepares the material for transmission.
Top Secret material must be listed on a separate document receipt.
28 October 1963
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 Approved For Release 2006/11/28: CIA-RDP74-000058000200180001-3
CENTRAL INTELLIGENCE AGENCY
DOCUMENT RECEIPT
NOTICE TO RECIPIENT
Sign and Return as Shown on Reverse Side
COURIER REC. NO.
Leave Blank
DATE SENT
Leave Blank
ROOM
BLDG.
DATE DOCU
MENT(S) SENT
6F40
Headquarter
DESCRIPTION OF DOCUMENT(S) SEN
T
CIA NO.
DOCUMENT DATE
COPIES
DOCUMENT TITLE
ATTACHMENTS
CLASS
TS 184368
26 Jul 63
Cpy #17
1-1834/B copy 7/:6
TS
RECIP
IENT
ADDRESS OF RECIPIENT
Complete Address Required, includin?
o
;o
SIGNATURE (ACKNOWLEDGING RECEIPT OF ABOVE DOCUMENT(S))
om nu::
r
crs
OFFICE
DATE OF RECEIPT
1 AL M 1 USE PREVIOUS EDITIONS
CENTRAL INTELLIGENCE AGENCY
DOCUMENT RECEIPT
NOTICE TO RECIPIENT
Sign and Return as Shown on Reverse Side
COURIER REC. NO.
Leave Blank
DATE SENT
Leave Blank
SENDER OF
ROOM
6F40
BLDG. DATE DOCUMENT(S) SENT
Head uarter
DESCRIPTION OF DOCUMENT(S) SEN
T
CIA NO.
DOCUMENT DATE
COPIES
DOCUMENT TITLE
ATTACHMENTS
CLASS
11 Jun 6
2
GiSSP
1 - GRGSD 2 copies
SST
23 Jun 6
2 Jul 63
Cpy # 2
4
CWCN
NFAiCC .
4 - Appendix A,B,
C, D
1- oPIri 7 144
S
C
RECIP
IENT
ADDRESS Of RECIPIENT
Complete Address Required, including
SIGNATURE (ACKNOWLEDGING RECEIPT OF ABOVE DOCUMENT(S)I STAT
--
room numbers
jl
OFFICE DATE OF RECEIPT
F 4RM 6. S USE PREVIOUS EDITIONS
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INSTRUCTIONS FOR
PREPARATION OF REQUIREMENTS
1. The Collection Guidance Staff is working on instructions for the
preparation of requirements. Until these instructions are issued, requirements
will be submitted in memorandum form, not on the standard requirement form 986.
2. The memorandum is addressed to: Chief/Operations Branch/HRG/CGS
and sent to Room 3F-30. The memorandum is prepared for the signature of the div-
ision chief and routed through the division Collection Officer.
3. The distribution is:
Orig.& 1 - Addressee
- (Division)
28 October 1963
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