Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 12, 2016
Document Release Date: 
October 12, 2001
Sequence Number: 
Case Number: 
Publication Date: 
March 10, 1970
Content Type: 
PDF icon CIA-RDP74-00390R000100040005-8.pdf473.39 KB
Approved For Release 2001/ 10 March 1970 1A X1A X1A r h SUBJECT : Machine System of Agency Records 1. Last year our Annual Records Inventory included data intended for a machine language system. Again this year we will request detailed reports related to Records Control Schedules as well as a records equipment inventory which will be put into a machine processable system which can provide periodic reports and analysis for use by Agency Records Managers. 2. I am requesting to report to you each Friday for the remainder o the isca Year to assist in designing the Inventory Request Form and the Machine System. He has developed a records inventory machine system in DDS&T and is working on one in DDI. 3. Because the System covering Office Records must be compatible with the System to Control Records in the Archives and Records Center, I am requesting o report to me each Wednesday to work on the related revision and expansion of his punch card system. -1-. I consider these systems developments to be of the utmost importance to the future of the Total Records Program in this Agency. I will be particularly interested in your ability to work with these people and successfully develop and complete this priority project before July 1, 1970. I will look forward to reading your proposals, plane, and time schedules after you meet with Ray. I will expect you to include reports of your progress and problems in your regular weekly reports to me. 25X ie Approved For Release 200 PQZ IA-RDP74-0039OR000100040005-8 Approved For Release 2001/i 1/0T Q,IA RDP74-00390R000100040005-8 10 March 1970 1A X1 A MEMORANDUM POR: SUBJECT : Assignment at Central Staff Office 1. Your assistance is required in the Office of the Central Records Staff. You are requested to report to me in Room 702 Magazine Building each Wednesday for the balance of Fiscal Year 1970, You may select the work hours best suited to your travel requirements such that you are available for duty here either be- tween 8:00 and 4:3O, 8:30 and 5:00 or 9:00 and 5:30. You will .find room in the Visitor's parking area of Magazine Building. 2. You are to work with me primarily onmprovin; the machine record s stem for control of material in and out of the Archives and Records Center and for processing an ;ulyzing that data. and pro ucing periodic reports for use by component and Agency Records Managers. This system and data will be c patible with the equip- ment and records controls and data analysis systems used in the Central Staff. 3. Additional duties related to the Total. Record Program may by 099190 d to YOU fOr 091Ap19tion dUing yom-' period at headgud'tors. You will be eXpected to work with me on some Records Management Board activities and this may require an occasional extra few days at Headquarters. 4. The remainder of the week you will continue your regular duties at the Archives and Records Center after you have attended to the current systems work and Conferences not completed at Headquarters. work. in and for the management,.of the Total Records Program. u es an responsibilities to accomodate this additional priority will be advised to remove and adjust several of your Records Administration Brjnch Approved For Release 2001/11/07 : CIA-RDP74-0039OR000100040005-8 1 Approved For Release 2001/11: CIA-RDP74-00390R000100040005-8 10 March 1970. X1A Chief Records Administration Officer Approved For Release 2001/11/07 CIA-RDP74-00390R000100040005-8 I~'11 IORAN= FOR: SUBJECT s Assignment in the Office of Records Administration Branch, Support Services Staff 1. Your assistance is required in .the Office of the Central Records Staff. You .are requested to report to Rooni, 702 Wgpzine Building for duty each r'rid,;r.y for the balance of Fisct i 'Le it 1970. 2. You are to report to and. work, with her primarily on the inventory of Records in Agency Officers.. Secondly,, this 1970 inventory and all.past inventory information, collected ,or deducible from the daata gathered, s 11 be orir,c nize