IMPROVING RECORDS DISPOSITION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000200100002-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: August 24, 2001
• Sequence Number: 2
• Publication Date: November 17, 1959
• Content Type: MEMO

Approved For Release 2001/08/29 : CIA-RDP74-0039OR000200100002-3
Records Officer, Office of Training 17 Nerenber Y,59
Chief, Records Manages tent Staff
Improving Records Disposition
1. has been asked by Mr. Dulles to report to hip=.
within NO on the effectiveness of the Records Disposition
Program. His request stesemed from the ["re&entaticv that
gave at the Senior Staff meting an 2 limber 1959.
2, proposes to report on the results of offices
applying the following guide lines which he outlined in his pdrearnn
tation, and which on the same date he confirmed in a memorandum to
your Operating Officials
a. 'Sevrrely question the amewit of records which
are scheduled for retention at Heal qt rse for any length
of time. '
be "Challenge the dates of retention for all records
at the Records Center."
a. "Challenge that disposition which sans: 'Hold indef-
initely-destroy when no longer needed,' "
3. In order that my reply to the Director, please
furnish ss by 15 Jas:asrg with a statement on the extent to
which you have applied the above guide lines during the two mouth
period preceding that date and the results from your action.
4. As I prs seed at our conference.. I am encloses a list
of item numbers representing those records which have not been
retired as scheduled. Your pranpt atteestion W theses item sholacl
serve as an excellent starting point toward increasing the effective--
nesss of your records disposition progran. Tlease let me know if
I can assist you further in any way.
STATINTL;
Approved For Release 2001/08/29 : CIA-RDP74-0039OR000200100002-3
 Approved For Release 200
oFPx
Cu FT RBD
Vm %
TUgk-3KW
VOL %
VCL %
B~9C
33
33
loo
DCI
62
35
56.41
1 10
16.1
14
22.5
3
4.8
DDI
7 .
7
100
0?I
80
9
11.2
73.
88.7
OCI
334
69
20.6
1
.2
67
20.0
Lin
38.5
OCR
9642
862
8.9
1 479
15.3
6870
71.2
431
4.4
AD
23
22
95.6
a
1
4.3
BR
123
7
4.5
.44
28.7
102
66.6
DD
75
20
274
2
2.7
7
8.1
46
62.1
OR
1 574
781
49.6
62
3.9
673
42.7
58
3.6
m
806
-
5
.o
48
92.8
1
.1
LCD
zap
05
52 10
32
4
41.1
00.0
13
85
15.2
16.7
43.17
80o6
37
2.4
MD
659
250
40
6e.o
SR
c80;
1,162
70 /
61
8 .l
233,
1908
8 2
.0
.5
1 59 J.0
00
1 288
313
24-,3
12
0.9
829
o3
134
10.4
AD
19
100
C
929
28
.0
0-7
801
.2 `
93
10.0
217
148
68.2
5
2.3
26
.9
38
17.5
FDD
114
112
98.2
2
1.7
s_t_
9
6
66.6
3
33.3
768 ?
210
27.3
37
4.8
289
7.6
232
30.2
OsI
403
153
37.9
4
00.9
144
5.7
102
25.3
Plc
' 619
11
619
100
DDS
App d For -
IeBBg 2
Q$/
: CI -R
P7*Q@3
R00020
10000
3
f_90R0002001000 2-3
As of 6-30-59
 OC
STATINTL
OFF=
CU PT KIM
PmKqm
NOT 9
V %
MIP6.
9th
=WOW .,a
`CL
AUDIT'
37
36
97.2
1
2.7
COI4PT
76
8
68
5,235
4 4
65-5
6
8
68
539
100
100
100
10.2
98
1.8
_
]164
22.2
OFF
69
4 .8
1
21.
2
2.8
19
2' .
BUD
59
6
10.1
15.2
2
42_
_711
FIE
3,843
48
84.
4
12o9
1
PIS
ND
1,098
166
14
1
1
16
0.0
-.6
6.6
6
86t. 5
33.1
OGC
30
25
83.3
1
1
3-3
4
13.3
OL
OFF
2 020
68
50
32
2.4
4 .0
5
5
0.2
7.3
7
2
0.3
2.9
1958
96.9
42.6
M&c
64
64
loo
PSD
14
14
100
PBOC
8
0.
..9
B8 & c
46
2
4.
10.8
_.3
84.8
SUP
610
610
100
TRAINS
00
1.8
491
88.2
__
MT
79
36
45.5
20
25.3
4
.0
19
24.0
NED
OP
318
20
17
9B
10.1
'6
1
301
807
8
08
&15
8.,1
3.o5
8
79
16.7
OTR
60
412
4
20.
21
4
5.8
100
156
43. J_
122
TOTIii.
23,161
5609
.2
3345
14.4
8633
37.2
5574
24.0
Approved For Release 200
081 : CIA-RDP74-00390R
0002001
00002-3
Approved For Release 2001/08/29 : CIA-RDP74-0039OR000200100 Q6-30-59
 Approved For Release 2001/08/29 : CIA-RDP74-00390R000200100002-3
I A t g, .'is i 7 5 9
cubs- frame)
Oom : rent
Oct 19:58
t1t.l ng;~
J't@u 19=>9
o t 6 i n g s
~. hange
FAD s Office
C. ~`., dC
1667. 2U
- 131:50
ne'.uioes avail, U,
,, 20
i 86d. 20
New'_y eat, ~ or-
C1 Staff
2, 413.30
2, 633, 80
/ 220, 50
1. 1.3taff
3u .- "(0
1? 7#4:, flu
F :t, 475 70
.staff
In z 2,7O
I, ;56484
31,1~64
"l 13
3, 0.33'7, 70
u 093, C, .U
?1 0 5.. 3 ?
hl.ef
fp52o Z0
f 252. 20
be- ~o rn,er d3 ii ils.
CCD
142. )1)
361 -41 D
80.: 30
.< D ;
3%,- 09
43? (10
, 11 ~ 00
C15D
434,. 80
4-58,. 75
23, g5
4 ^
# IL)
36.3.3 0
276,,
37.55
:otive:
10, 553,. 80.
7p (37:.1 0
=2Q 816.70
nac . ve:
13, 237..91
14101 ,; 0
11 863, 30
.4aF
45
Nevi ly .-at. . , b or-
'-,e, -6rve S, files
2? 34/,. 20
3a 786.. 35
1 , 439, 1'
1? bs or r,d 3 x'ca
2;; 49
21b 323, -00
y` 2730 50
1
785,10
915.x6
130,56
NE
1, 693.70
1, 0J84.: 00
609,70
3
2?Ed5,:00
2p6770o
2:,0+
WE
1, 744 30
12? 00
532n 30
WH
1, 136,.11)
19157,j)0
20, 90
MR
605,40
60540
AbF>'t jhad curing
AIR I
119., i0
1:.181 90
-i, 181..90
Grand Totals
49-,664,1'0
48, 058 20
.-1, 605 90
The current Grand f3ta1 figures o not i, scelude the :i:JA /D X43 nor ale
Commercial, Divi3.on: 13J. 50 and I s `rso 0.= in 1958, res ;eetively.
Approved For Release 2001/08/29 : CIA-RDP74-0039OR000200100002-3
 Approved For Release 2001/08/29: CIA-R6Pt4-00390R000200100002-
X59/198
10 August 195
11 1. RA 1N F0R: ED? Records ldanagment Officer
B
SUBJECT. Annual Records Raiding Surrey
lfem~ rend n for Chiefs of cs Staffs and Area Divisierr s
From BW , dated 27 J44 r 1959, Subject: Annual.
Records Baldings Survey
1. As requested in yours mdun of 27 July 1959 there follows a
list of the records holdings (in cubic feet) of the sour caar2anents of
a.
Office of the Chief
23.0
b.
Administrative Staff
24.4
Plans and Procedures Staff
13.0
d.
Processing Branch
1,O48.9
ilaiateenance Branch
20,036.3
f.
Services Branch
669.2
CE Branch
23.9
..
.~
r
-~.
!ORAL
.
...
.
21
2. Records in RID's custody held for the entire MP and those records
held to administer RID, are as follows: (See Tab 1 for a detailed breakd :4-A
1) Active CS Files 5,075.6
(2) Indexes 976.9
(3) Control Records 809.4
(4) Inactive Records
14,10]..2
(5) Records Mainasommt, Files 6.0
hhru 1958)
Approved For Release 2001/08/29: CIA-RDP7L4-00390R0 0 1000 2-
 Approved For Release 2001/08/29 : CIA-R P74-00390R000200100002-3
(6) Nora-Record )teria1
!policy, procedures, reports, etc- 223.2
MAL
21,615-
TMAL a. & b. 21,8384 3 t
Records retired to MM and the volume of records destroyed as
reported to or acccmpl.ithed by RID during Piacel Year 1959 are as follavE~
project and Agent Fifes Retired to 359.3
RD
b. Other Records retired to RIDfA,rcbives 799.1
c. Destroyed
1,735.0
k. If there are any questrdi these various quantities of
rectrids,, please contact the Mai
Chef s RID
1 Attachment
Retailed Breakdown of Records
Approved For Release 2001/02J2Q~A-RDP74-00390R000200100002-3
 Approved For Release 2001/08/v.&16r12DP74-00390R00020410p002-3
.:_intry Fi.les
:'so'-so"^.a.l ; ty (1201) Filet
2,536.1
2,263..1
S Files
Microf i 1m Files
206.5
61,1.2
(2)
lvrAL
Indexes
5,075.6
875.0
101.
TOTAL .
976.9
4-t)
Control Records
Pouch Mani'tsts (In and Out) and
related receipts
82.0
Dociment Reference (Document &
File Locator's)
411.5
Cpisefl- a Books, Lists, etc.
8,0
IBM cards on 201 Files, Country Files,
etc..
175,0
201 Cards (manual)
37.5
TS Control File
101.0
Cr ptic RAfete-.ce File & Sensitive
15.4
1-. TAL
890 . it
(4)
inactive Records.
R?JS Building
5,240.2
SECRET,
Approved For Release 2001/08/29 : CIA-RDP74-0039OR000200100002-3
 .~t:usr
Approved For Release 2001/08/29 : d- 4-OO39OROOO2OO1OOOO2-3
2822 . o
14
(5) DD/P Reta'ti ^' Agement Files
6.0
(thru ?M B
(6j Non-Record Material
TOTAL
6Ro
Prenumbered Dispatch Coverslheets
153,0
Issuances
412.O
b.
RID Files
TOTAL
S65.Q
Policy, Procedures, Reports etc.
218.2
-
~
TOTAL
.
.
_2_
Approved For Release 2001/08/29: CIA-RD'P74-0039OR000200100002-3