POSTAL SERVICE PROJECT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000300050006-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: March 4, 2002
• Sequence Number: 6
• Publication Date: December 11, 1969
• Content Type: MFR

Approved For Ree 2002/05/06 : CIA-RDP74-00390R000300050006-4
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1 1. DEC 1969
MEMORANDUM FOR THE RECORD
SUBJECT: Postal Service Project
1. A meeting of representatives from United States Government Agencies was
held by the General Services Administration, National Archives and Records Service.
(NABS) on 9 December 1969. The meeting took place in the conference room of the
National Archives Building. The thirty (30) Government representatives in attendance
were, for the most part, management and or training officials directly concerned with
or responsible for mail improveTiient programs within each Agency. M.fMessrs. Robert'
attended on behalf of the Agency and Mr. Georg E.
2. 's'loe meeting was chaired by *Mr. Atel Ricks, Director, Paperwork Standards
and Automation Division, NARS. He was assisted by Messrs. Jack; Shurman and Fred
Ba.bhel, Management Analysts. Mr. Ricks opened the meeting; with a review of the
,'resident's memorandum for the Heads of Departments and Ag-exicies elated July 24, 1.968,
and a general discussion of the major problems confronting the post office.
-`Jr' `Ricks stated that all Improvement Program Training" was the subjact
of tEic __m eCn g, an j, that the primary concern was how to reach and train approl.imately
throe hundred thousand (300, 000) Government employees, each responsible for the
preparation or ikandling of mail to one degree or another, on a country-wide basis.
Major agenda. items were as follows:
i1 . a. Sharing Indoctrination effort between Agencies.
b. , How best to estimate average attendance in 150 cities selected as
training areas.
(1) Selection of "Resource Leaders" (primary) for training
(2} Mail preparers
c. ___ Imw.best to reach people in areas remote fron-i the 150 cities.
d. reimbursable training (by NABS) for mail preparers.
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SUBJECT;.. Postal Service Project
e. How best to reserve "Prepare with Care" booklet for coordination with
workshop training.
f. Possible loan of Department of Defense (DOD) training aids to other
Agencies.
4. Implementation of the mail improvement program training schedule will be
as follows:
a. Within the next two weeks (period 9 - 23 December 1969) the Mail
Improvement Coordinator of each Agency will receive a letter identifying the
150 cities in which training will be given.
b. Within three weeks after receipt of the above noted letter, each Agency
must furnish in writing a list of candidates (by number) for training in each city
as desired.
c. All required internal Agency training to be given to "Resource Leader"
candidates and mail preparers by end of January 1970 if possible.
d. Copies of new postal guidelines, Postal Regulations, and a booklet
entitled "Prepare with Care" will be furnished to each Agency within next four
to six weeks. Numbers of copies will be limited and each Agency is expected
to reproduce needs internally.
e. The new Government mail system to be in use (without exception) by
1 July 1970.
f. Periodic written reports (as yet not scheduled) to be submitted by all.
Agency Mail Improvement Coordinators with subjects as follows:
(1) How many personnel given required training
(2) In what. areas a.re Agencies experiencin difficulty In complying
with new regulations. (Example: delay in change over of mailing list
format)
S. Washington, D. C. Is one of the 150 cities where centralized training, will
be given to personnel from all participating Agencies. This training will be directed
toward "Resource Leaders" and persons with prime responsibility for preparing mail
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SUBJECT; Postal Service Project
intended for insertion in the postal system. Each Ageency is expected to conducted such
Internal mail improvement training as may be required. To assist with internal train-
ing programs, the following training aids are available from NARS:
A. A fifteen minute sound film entitled "Prepare with Care. " The film
(in color) graphically illustrates problems caused by trying to process improperly
prepared or "non-standard" mail with high sp ed automated equipment. Cost:
1 reel, $75, 00; 2 -10 reels, $65.00 each; 11-24 reels, $5:,.50 each.
b. One hundred twenty-five slides with cued sound tape. Subject "Proper
Selection of Envelopes, How to Prepare Mail; What to Avoid. Cost: $20. 00
if ordered within next two weeks, $60. 00 If ordered later.
NARS will have a limited number of films and slides for loan purposes on country-
wide basis, but It is anticipated each Agency will procure items for internal needs.
NARS will also send training teams to each Agency on a reimbursable basis only.
6. NARS will convene an inter-Agency forms management conference on 19
December 1969 in the 5th Floor Auditorium, National Archives Building, 'Ihhose
representatives attending meeting of 9 December not required to attend conference,
but are welcome to do so.
Planning Staff, OL
Distribution:
Orin; - D/L
/I.- OL/PS Official
1 OL/LSD
OL/ PS/ R&AB4
(1.1 December 1969)
Approved For Release 2002/05/06 CIA-RDP74-003J0R000300050006-4