WORK STATEMENT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000300070010-7
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: January 22, 2002
• Sequence Number: 10
• Content Type: REQ

Approved For Release 2002/02/11 : CIA-RDP74-00390R000300070010-7
WORK STATEMENT
In order to accomplish the objectives the following activities will
be performed:
1. Review paperwork activities to identify and evaluate paperwork
processes ('pipelines").
An analysis will be made of each paperwork process to
identify the point of data origin, methods of data entry,
workloads and seasonal fluctuations, linear and parallel
steps in processing, inputs from and outputs to other
systems, typical time frames, controls, reviews and
coordination, outputs, record forms and media.
This effort will be based upon special sampling tech-
niques, appropriate to problem definition, from the
standpoint of total systems needs and interrelationships.
These analyses and be used as starting points for survey
techniques during later development of management
improvements.
2. Review records accumulation, use, and retirement to
identify and evaluate the data/information base and the
systems utilized.
Data become "information" through association, usually
during the paperwork (manual or machine) process.
Effective information management is one of the essential
management tools. Reconnaissance indicators for records
(people-readable and machine-readable) have been tested
and are reliable. These include among others, frequency
of use, random retrieval problems, quantity, location,
indexing, permanency, integrity, relation to disposal
program, media, access, etc.
3. Analyze basic forms and form letters to provide detailed
procedural analysis.
As a supplement to the paperwork process reconnaissance,
key forms and form letters are reviewed in more detail
to illuminate the sampling process. Also, typical indicators
would be utilized: manner in which data are captured,
recorded and transmitted, optimum form design and man-
agement techniques, optimum use of form letters and
equivalents.
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4. Review effectiveness of system integration. Analyze relation-
ship of each process to the total systems involved, with special
attention to interrelating and interfacing requirements.
The overview principles which are applied in our type of
reconnaissance focuses on the effectiveness of system
integration and provides samples and examples which
make for high quality problem definition. At the stage
which adequate meaningful sampling has been completed,
the problems of system integration are explored.
5. Analyze essential reporting activities with regard to timeliness,
effectiveness of source materials, responsiveness to managerial
needs, and costs.
In our reconnaissance-in-depth concepts, report analysis
follows upon the total system evaluation and forms review.
Problem definition in this critical area becomes most
feasible after the steps described above. .
6. Review work planning and distribution systems.
Methods and techniques for controlling, scheduling and
assigning work for accomplishment are analyzed. Effect-
iveness in meeting fluctuations in workload, assuring
productivity, utilizing skills, and maintaining access to
information are emphasized in the process of problem
definition.
7. Develop recommendations, as a synthesis of the preceding
steps.
Recommendations would cover problem definition, alterna-
tive strategies towards solutions, and methods of achieving
operational and cost benefits likely to accrue from the
alternative strategies.
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Approved For Release 2002/02/11 : CIA-RDP74-0039OR000300070010-7