NEW HORIZONS FOR DATA SYSTEMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP74-00390R000300380009-5
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 15
• Document Creation Date: December 22, 2016
• Document Release Date: June 2, 2009
• Sequence Number: 9
• Content Type: PAPER

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NEW HORIZONS FOR DATA SYSTEMS
Documents -
Digital Recordings -
Other Media -
GRC Management Systems Corp.
1901 N. Ft. Myer Drive
Arlington, Virginia 22209
[phone]
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Over one-half of the DATA in use in GOVERNMENT
As many MANAGERS KNOW: THERE IS A
What problem?
A technology gap has developed between data
in process bar computers and the broad base
of data needed to perform government or
business traisactions.
Why has this problem arisen?
Because computer systems do not provide for
an adequate :-ecord to be retained in machine
usable format
Neither nput nor output documents can
serve as viable parts in the processing
activities: of computer systems, until
and unless converted to machine read-
able, inexpensive formats.
What is need 3d?
The DATA IME must be served by and
incorporated into the computer systems.
For a Schematic Illustration of the DATA
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and. INDUSTRY is now processed by COMPUTER
-GROWING OFTEN-UNRECOGNIZED-PROBLEM
How can this be done?
New systems concepts must be applied which
can develop a DATA BASE that is:
? Complete record in machine readable
format
? Maintained and retrieved easily and
quickly
? Created inexpensively
[Note that paper records in a DATA
BASE are inexpensive carbon copies
or are received as input from some-
where else after being produced at
anther's expensJ
What is a DATA BASE, and HOW is it used?
DATA S is the sum total of information
kept on file to support action. It is used at
all stages of action. Some additions are made
during most stages but the essential addition
is made at the completion of a phase of action.
These truths have been ignored by most
computer systems.
BASE and how it relates to the ACTION process
SEE NEXT PAGE
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Schematic Illustr;
in Relation to Typical
l "A
T
i
yp
ca
c
From:
Input
Routing
Act
? Customer
Docu-
and
as
? Client
ment
Control
Rec
? Inquirer
or
in.
? Authorized
Other
Requester
Media
The Total System of Informal
Comprising ALL
? Documents
? Indexe s
? Clippings
? Graphics
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ation of DATA BASE
"ACTION" Processes
-tion" Process
To:
ion
Review
output
? Customer
id
and
M iRtal
? Client
1ord-
Author-
or
? Inquirer
g
ization
,-
Machine
? Authorized
Requester
it
Lion Storage and Retrieval
Retained Records
? Machine media
? (Photo-forms, digital,
analog, video, etc.)
? Other (published materia4,
etc.)
and/or
F
New action
addressee
I
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ALTHOUGH the DATA BASE must be
MASSIVE (Complete) and Inexpensive
IMPORTANCE
One national study on fires reported that
most business firms that lost their records
(DATA LASE) did not successfully reopen.
Most business firms that lost other assets
but saved their records did successfully
reopen -
Failures in use of the DATA BASE cause
most othe complaints about businesses
and gove: ?nment -
Long-term legal and historical uses
require 2, DATX BASE -
WHAT SPE+' "IFIC STEPS CAN BE TAKEN:
There are three -
1. Devulop responsive systems which
provide a complete, viable machine
readable and workable DATA BASE
2. Utilize inexpensive recording media
3. Provide for high compaction for rapid
retrieval and instantaneous reading
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IT IS ESSENTIAL ! !
WHY NOT CREATE AND USE DATA BASES
WHICH CAN BE USED BY MACHINES?
* Technology is now available
* Methodology can be effective
* Expertise exists
* The gap between computers and
the general records can be closed
NEW TECHNOLOGY FOR DATA BASE
1. Only 5 laser recorded 4 x 6 cards
(digital) will hold data contained in
1 reel of mag tape (also equal to
1 file cabinet of paper)
2. Mean retrieval/read time of one laser
recorded card is less than 3 seconds
3. Many possibilities for flexible innovative
systems
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THE G R C APPROACH
Supervision And Control
Each si:udy is under the supervision
and re:,ponsibility of an officer of
the firia.
Cooperation With The Client
G R C works closely with the client's
designall ed personnel.
Method Of Analysis
Dependi :ig on the nature of the study,
the approach will vary. However,
the method of analysis is usually as
follows :
DETERMINE objectives and require-
mer:ts.
REVIE'W' present operations, proce-
dure and systems.
DEVELOP alternative methods to
meet the objectives and require-
ments of the study.
EVALUW.TE the alternatives.
RECOMMEND a solution.
PROVIDE assistance in the implemen-
tation of the recommendations.
FOLLOW-UP on performance after
implementation
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NAME: CHESTER L. GUTHRIE
PRESENT POSITION: President
SINESS
PREVIOUS BU
AFFILIATIONS: Under several titles, directed the General
Services Administration's program of
management surveys and government-
wide assistance to Federal agencies. Also
directed systems research programs
relating to laser and other micro-recording
techniques and data input and retrieval
methods, 1950-1969.
Organized and directed Medical Administration
for the Pan American Health Organization,
1949-1950.
Director, Medical Administration, Branch
and Area Medical Services, HQ at San
Francisco (12 hospitals, 6 clinics),
Veterans Administration, 1946-1950.
Officer-in-Charge, Administrative Division,
Bureau of Medicine and Surgery, U. S. Navy,
1943-1946.
PROFESSIONAL
EDUCATION: Fresno State College, A.B., 1932 - Economics
and History
University of California, M.A., 1933; Ph.D.,
1937 - Economics and Latin American
Hi story
PROFESSIONAL
AFFILIATIONS: Society for Advancement of Management
(past President of Washington Chapter
and holder of other national and inter-
national posts)
American Society for Public Administration
Society of American Archivists (Fellow)
Propeller Club, Port of Washington
PROFESSIONAL
ACTIVITIES: Author, "How Automation is Likely to Affect
the Small Office" in Conference Proceedings,
American Society for Public Administration,
1963.
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Chester L. Guthrie
Page 2
Author, "Squeezing the Waste Out of Paper-
work", in Office Administration,
September, 1962.
Author, "New Data to Shape History", in
The American Archivist, April, 1967.
Author, "Deciding from the Facts", in
Advanced Management Journal,
October, 1967.
Author, "Informing the Nation's President",
in Advanced Management Journal,
January, 1969.
Author, other publications including articles
on trade, industry and economy of Colonial
Mexico City, articles on Mexico and the
Caribbean in the Encyclopedia Britannica
Yearbook, articles on microfilming.,
office equipment and other related
managerial subjects.
PROFESSIONAL
EXPERIENCE: Dr. Guthrie has directed and participated in
over 500 management studies undertaken by
the General Services Administration at the request of federal agencies.
Studies concerned problems of personnel, office management, electronic
data processing, office systems, top and middle management organization,
work flow and procedures, information for management decision, information
for operational activities, communication concepts and systems, economic
reviews, printing, transportation, motor fleets, data input and retrieval
systems, hospital administration and control systems, case and project con-
trol and processing systems, EDP management and utilization programs,
scheduling and production standards, and general simplification and reduction
of paperwork.
Has served as chairman or vice-chairman of
Government-wide committees such as the Task Force for establishing federal
agency identifier codes, Subcommittee on Training of ADP Systems Analysts,
Water Transportation Facilitation Committee (ocean shipping regulations and
paperwork), Subcommittee on Micromedia Recording, Task Force on Effects
of Automation on the Federal Workforce. He has also served as a member of
a number of other inter-governmental committees and commissions such as
the Second Hoover Commission, Travel Document Security Committee, and
others.
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Chester L. Guthrie
Page 3
Has directed projects relating to marine and
other forms of transportation, coding and control of technical data,
processing and control of passports and visas, building construction, real
estate titles, publication controls, warehousing, and many other specialized
governmental and non-governmental activities.
Helped to develop and install new admission
and ward administration procedures in Veterans Hospitals.
Organized the medical statistical program of
the Bureau of Medicine and Surgery, U. S. Navy.
Established new financing and budgetary
program for the Pan American Health Organization.
Has lectured and consulted widely in the
United States and Latin America.
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NAME: PETER V. R. RAILEY
PRESENT POSITION: Vice President, Treasurer, Management
Systems Analysis
PREVIOUS BUSINESS
AFFILIATIONS: Senior Management Systems Analyst, George
G. Sharp, Inc., 1967-1968
Chief, Office of Data Systems, Maritime Admin-
istration, 1965-1967
Senior Management/Systems Analyst, Technical
Assistance Division, General Services Admin-
istration, 1962-1965
Management Analyst, Army Map Service, 1961-1962
PROFESSIONAL
EDUCATION: Wharton School of Finance, University of Pennsylvania,
1954-1955, 1958-1960
George Washington University, 1960-1963
IBM, RCA, Honeywell Data Processing Schools,
1961-1966
PROFESSIONAL
AFFILIATIONS: System and Procedures Association
PROFESSIONAL
EXPERIENCE: At GRC, Mr. Railey is responsible for management
and data systems analysis and development. He was responsible for develop-
ment and maintenance of an International Transportation Data Base which
is being maintained by GRC.
Mr. Railey directed the systems design phase of
a total management information and cargo control system for a large holding
company. This system was real-time utilizing IBM 360/65's and is capable
of controlling 10 million shipments a year.
At the Maritime Administration Mr. Railey created
and directed the activities of the Office of Data Systems reporting directly
to the Maritime Administrator. This office was responsible for the analysis
and design of new systems and the redesign of IBM-1401 card systems to
a tape oriented computer. The major areas of effort were in vessel char-
acteristics, foreign trade statistics, vessel movements, domestic trade,
inventories, financial accounting, and payroll.
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Mr. Railey has directed the activities of a
survey team in the analysis of the statistical procedures and data pro-
cessing capabilities of the Maritime Administration, performed analysis,
design of new system, feasibility study, wrote computer specification,
developed the benchmark problem and chaired the Evaluation Committee,
which reviewed and selected bids selected by computer manufacturers.
In conjunction with this study, Mr. Railey reviewed and analyzed bill
of lading procedures and computer systems of various American and
foreign operators on the East, Gulf, and Pacific Coasts.
Mr. Railey has also conducted systems studies
in various government agencies. For the Securities Exchange Commission,
he developed an automated information storage and retrieval system. This
study required the analysis and redesign of every major procedure in the
Commission. During the study a review of the procedures. of Broker-
Dealers was conducted and information flows were charted.
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 8 JUL 197U
NAME: , . BERNARD LONDNER
PRESENT POSITION: Senior Analyst
PREVIOUS BUSINESS
AFFILIATIONS: As Lieutenant Colonel in the U. S. Army,
served in managerial and staff capacities
in many important assignments, including
senior analyst for organization concept
studies for Army unit operations: motor,
rail, harborcraft, port/terminal, traffic
management and movement. Also served
as an Army transportation representative
on Joint Chiefs of Staff. Has also served
in a number of assignments in U. S. and
overseas as Management Officer, Budget
and Programs Officer, Personnel Manager,
and R&D Project Officer.
PROFESSIONAL
EDUCATION:
College of William and Mary, AB, Major
field, Business Administration. Advanced
studies in management principle, logistics,
transportation, finance, and general business
activities.
PROFESSIONAL
EXPERIENCE: Mr. Londner has directed and participated in
hundreds of management studies during his
military career. He has developed organizational concepts and equipment
and skills required for transportation support to Army units. This included
provisions for motor transport, rail, harborcraft, port/terminal,traffic
management and movement control organizations.
Has been directly involved in the management of
large-scale transportation, supply and personnel activities in Japan, Korea,
Seattle and New York. In a staff capacity, has directed the activities of numerous
management analysts involved in studies of organization, manpower, methods
and procedures, records management and reporting systems.
Has supervised personnel operations for a force
of 10, 000 civilian employees.
Has developed and supervised program/budget
activities for all Army transportation in Europe. Program approximated
$60, 000, 000 annually for rail and highway, storage operations, maintenance
of equipment, port and terminal operations. Installed improvements and reduced
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Bernard Londner
Page 2
Has worked extensively in transportation
research and development programs, monitoring contractors and adminis-
tering R&D resources. Has directed efforts of other research personnel in
evaluating new transportation applications.
Has worked extensively on transportation plan-
ning in support of military operations. Developed transportation aspects of
special studies, working both at Department of the Army and Joint Chiefs
of Staff level, and at civilian institutions such as Research Analysis Corporation.
Has been a major participant in GRC Management
Systems' development of a Uniform Records System for the Peace Corps, and
has been engaged in installation of the system.
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