RESEARCH GRANTS AND TITLE TO EQUIPMENT PURCHASED UNDER GRANTS

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Document Number (FOIA) /ESDN (CREST): 
CIA-RDP74B00535R000100180005-0
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RIFPUB
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K
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3
Document Creation Date: 
December 19, 2016
Document Release Date: 
November 15, 2005
Sequence Number: 
5
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Publication Date: 
February 18, 1970
Content Type: 
REGULATION
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PDF icon CIA-RDP74B00535R000100180005-0.pdf238.49 KB
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Number 254-25 Special Rules 0 R u!alions -- 70 [1l 7543) . ? 273.3 Definitions. As used herein, the following definitions apply: (a)" Grant. An award of funds or equip- ment included in a written agreement exe- cuted by a grantor agency of the Department of Defense through its contracting activities under the authority of P. 1.. 85-934. (b) Grantor agency. DoD Component. au- thorized hereby to make grants in support of tesearch. purpose is the conduct of scientific research, not organized for profit, no part of whose net earnings inures to the profit of any private shareholder or individual. [f 7544) 273 1, Policy. The awarding of research grants and vesting of title to equipment purchased with research funds in the grantee organizations increases Department of De- fense flexibility in arranging for the con- duct of pertinent research, and generally serves the objectives of both the grantee and the DoD; this policy shall be applied as (follows: (a) A grant will be used, instead of a contract, for the support of research when authorized by P. L. 85-934 and determined best to further DoD objectives. Grants shall generally not be made for more than 5 years. (1) In making the determination, con- sideration shall be given to the nature and scope of the research, and such factors as the relative simplicity in execution, ease in administration, and latitude in payment ar- rangements permitted by the grant. (2) Prior to awarding a grant, the re- sponsible DoD Component will determine that the grantee institution has furnished a letter of assurance that it is complying with the provisions of P. L. 88-352 "The Civil Rights. Act of 1964," as outlined in DoD Directive 500.11, "Nondiscrimination in Federally Assisted Programs," December 28, 1961 (Part 300 of this chapter) (29 F. R. 19291). (3) Compliance must be assured with limitations such as those contained in P. L. 89-213, "Department of Defense Appropria- tion Act, 1966," section 63S, which specified that "none of the funds provided herein shall be used to pay any recipient bf a grant for the conduct of a research project an amount equal to as much as the entire cost ? .17544 ' (c) Rescarck. All effort directed toward .increased' knowledge-of natural phenomena and environment and efforts directed toward the solution of problems in the physical, behavioral, engineering, environmental, social, and biomedical sciences. (d)' Educatforal inslitution of other non- profit organi:ation.. Any corporation, founda- tion, trust or institution operated for purposes of higher education or whose primary Government Contracts Reports Approved For Releise 2006/02/06 : CIA; RDP74B00535R000100180005-0 `. (32 CFR PART 273, 31 F. R. 5007, originally issued as DoD -Directive 3210.2 and amended April 26, 1966) TABLE OF CONTENTS . ' . Sec. Paragraph Sec. . Paragraph 273.1 Purpose ....................... ....: 7511 273.5 Responsibility and authority...... , 7&15 273.2 Applicability and scope............ '7542 273.6. Grant agreements ................. 7516 273.3 Definitions . .. .. .... .. ............. 7513 273.7 Administration of grants........... 7547 273.4 Policy .............................. 7514 273.8 Reporting .......................... 7518 tse 2006/02/06, CIA-RDP74B005351W100180005-0 Purchased Under Granis [ SI 7540) 7541) ? 273.1 Purpose; This part- (a) Establishes uniform Department of -Defense policy for (1) making grants for the support of scientific research and (2) vesting title under grants to equipment pur- chased with research funds. (b) Delegates authority of the Secretary of Defense under P. L. 85-934, "An Act to Authorize the Expenditure of Funds Through Grants for Support of Scientific Research and for Other Purpbses," approved Septcm- -ber 6, 1958. [1( 7542) ' . ? 273.2 Applicability and scope. The pro- visions of this part apply to all DoD Corn- ponents delegated authority under ? 273.5 to enter irito grant agreements, or assigned administrative responsibilities for awarding scientific research grants to educational in- stitutions and other nonprofit organizations. /~ ~.C~ i Nurnbcr 254-26 Approved For K*se 2006/02/Obp C611-' (00 9rOU180005-0 2-18-70, of such project," and any similar later enactments. (4) The-award of foreign grants will fol- low Department of Defense policies for procurements of scientific and technical knowledge resulting in expenditures outside the United States. See section VI, part S. of the Armed Services Procurement Regu- lation now set forth in Defense Procure- rnent Circular 29 dated June 4, 1965. (b) Pursuant to BoB Circular A-74, "Par- ticipation h the Costs of Research Supported by Federal Grants," December 13, 1965, grantees with funds from a non-Federal source must share in the cost of a research project on more than a token basis. Partici- pation in the costs of research by such insti- tutions or organizations reflects mutuality of interest. Grantor agencies should gener- ally continue their present policies and prac- tices concerning the extent of cost participation .by grantee institutions: . (1) Except for increased indirect cost allowances which may. be paid as a result of the removal of statutory limitations on -payment of such allowauces; (2) ' Except that in cases where grantor agencies would otherwise pay all research costs, the. applicant institution must share in such research costs on more than a token basis. The amount of cost participation shall be determined on an . individual grant basis, and no fixed amount or rate shall be estab- lished for general application. However, it is suggested that in most cases cost par- ticipation should principally be part, or all, of the salaries of permanent staff members participatitig in the research. (c) Title to all or any part of the equip- ment purchased with research grant funds may be vested in the grantee organization which conducted or will conduct the re- search. Prior to vesting title, pursuant to P. L. 85-934, a determination must be made that such action furthers the objectives of the DoD. In making this determination, such factors as the following shall be considered: (1) The retention of title in the Dot) creates an administrative burden not war- ranted by the valuc?of the equipment. (2) The administration and keeping of records by the grantee organization becomes prohibitively complicated or expensive. . '(3) The expense involved in redistribut- ing or relocating -particular equipment ex- ceeds the value of the equipment. 97545 (d) The services of the Defense Docu- mentation Center, Defense Supply Agency, will be provided to Dol) grantee organiza- tions in the same manner as to DoD Con- tractors. ? 273.5 Responsibility and authority. (a) The Director, Defense Research and Engi- neering, will administer the provisions of this part: ,(b) Grants in excess of $1 million will be approved only by the Secretary or Deputy Secretary of Defense. (c) The authority vested in the Secretary of Defense by sections 1 and 2 of P. L. 85-93'r is hereby delegated to the Director of Defense Research and Engineering and the Secretaries of the Military Departments for grants of $1 million or less. This au- thority may be redelegated to DoD research activities whose responsibilities include the support of research at educational institu- tions and other nonprofit organizations, as defined in ? 273.3(d), for grants of $500,000 [ff 75461 ?273.6- Grant agreements. Grant agree- ments shall be brief, containing only those provisions required by statutes, or for the protection of the fundamental interests of the Government. Provision shall be made for: (a) Grantee's cost participation, pursuant to P. L. 89-213; (b) Maintenance of adequate records to document the actual amount of cost partici- pation, and for a determination that grant funds were properly expended; (c) Patent and data rights, pursuant to section IX of the Armed Services Pro-' curement Regulation (Part 9 of this chap- ter); and (d) Revocation of the grant; and (c) The use of GSA supply sources if appropriate. This will be accomplished by a letter of authorization provided to the grantee by the grantor with a copy to the GSA. The letter of authorization must reference this Directive in order to identify the authorization as being related to a research grant. [Change 1, 1/26/70]. [Q 75471 ? 273.7 Administration of grants. (a) Requests for grants must include: (1) The amounts requested for (i) direct expenses, by category, and (ii) indirect ex- penses related thereto; ? Approved For Release 2005/02/06 : CIA=RDP74BOO535R000100180005-0 Approved'For (DOD Directive 4220.5, July 17,1963.) 'CABLE OF CONTENTS 1. Purpose 17556 75 11. Back.-round .......................1 7557 III. Definitions .........................1 7555 IV. Procedures .......................1 7559 (2) The total grant request; and (3) The amount, by category, which the institution proposes as its cost sharing .con- tribui on, from non-Federal sources, to the planned research. (b) Applicable cost principles of parts 2 or 3 of section XV of the Armed Services Procurement Regulation (?? 15.201-15.205-47 or ?? 15.301-?15.307-3 of this chapter) wi!l ? be, used in establishing the grant amount. Costs which are not allowable under those parts may not be included in the grantee's cost contribution. Appendices B. and C. to the Armed Services Procurement Reber- lation (?? 30.? and 30.3 of this chapter) pro- vide guidance in the handling of property to which the Federal Government retains title. (c) Grantor agencies awarding grants will require grantees to maintain sufficient rec- [ff 7556] form. policy and procedures for irnple- vember 30, 1962; 3531, dated April 19, 1963; and 35-1.1, dated June 1 X1963. 1959; 3386, dated December 1960; 3399, dated January 17, 1961; 09, dated No- . leurn, Products into the United Stag," Subject: Administration of Presidential Proc- lamation 3279, dated March 10, 19.59, as onrcnJed, Pctrolcum Product Imports. References: (a) Presidential Proclamation 3279, "Ad- (b) DoD Direct' e 4220.5, "Administra- tion of President' Proclamation 3279, dated March 10, 19 , Petroleum Product Im- ports;' dated Aril 9, 1959, (cancelled herein). 2 Now Office of Emergency Planning. Government Ccrrtracts Reports 4409 ords to demonstrate that their actual con- tributions are riot less, ptoportiouately, than those originally negotiated. A grantee's cost contribution will be subject to a DoD audit. . (d) The Defense Contract Audit Agency '(DCAA) will assist in the auditing of grants, including cost contribution audits, upon request of the responsible grantor [11 7548] . ? 273.8 Reporting. The annual report's to the Congress and to the Bureau of the Budget, pursuant to section 3 and para- graph 6 of P. L. 85-934 and BoB Circular A-74, respectively, will be prepared in ac- cordance with procedures issued by the Assistant Secretary of Defense (Installa- tions and Logistics). VI., Cancellation ...../ ..............1 7561 fcrence (a) within the Depart- [ff 7557] II. Background.-ln promulgating refer- ence (a) the President, acting upon the advice of the Director, Office of Civil and Defense Mobilization; given on February 27, 1959, determined pursuant to Section 2 of the Act of July 1, 1954, as amended (72 Stat. 678, 19 USC 1352a), (1) that adjust- ments must be made in the imports of crude oil, unfinished oils and finished products so .that imports will not threaten to impair the national security and (2) that no depart- ment, establishment, or agency of the United States shall import finished products in excess of the respective allocations made to them by the Secretary of the Interior: Separate allocations will be made for re- sidual fuel oils to be used as fuel and for other finished products in Districts 1-IV, District V and Puerto Rico. Pursuant to at Approved For"Release 2006/02/06: CIA-.RDP74B00535R000100180005-0