GOVERNMENT-WIDE STUDY TO IMPROVE REPORTING AND REDUCE RELATED PAPERWORK

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100180041-3
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: May 4, 2006
• Sequence Number: 41
• Content Type: REGULATION

Approved F~Release 2006/05/24: CIA-RDP75-003$000?00180041-3
A.T~ACI~IEN~ A
Circular Pdo . A-o-4
Revised
Transmittal Memorandum No. l
GpVP~PIZ'-WIAB S'1~`UDY TO IME'ROV~'. RI~ORT~I~G All ~UCIa RF,bA'I&~ PAPRR~dORK.
1. Ob_iectivets of t_he study. TI-e objectives- of tb~.s study nre to improve
reportinga, reduce related papesc~aa~ric, and el~.r~ir~te un just~,fied reporting
requirements and associated reporting sy~stema. Thy specific Gavernment-
wide goals are:
- A reduction of five million man??iiours 3.n the brae expended
by the public in. fill:~n.g out $dmir~istxative. fQr-~s and
inquixiet~ which a,re subject to . c].ear~nCe ux~de'~ tine Federal
Reports Act (44 U.S.C. 3501--3511). .
- A $200 million reduction in funds expended by the executive
branch for reporting axed mc~lated pnpert~or~.
2. Definitions> Far the purposes of this study, the folla`~ring defini-
tions gill be utilized: .
a. R~orti~g s ste~~. All systems far the pracass~iu~g of documents
or transmissions of data which are used La set ?~oals,~fix priorities,
schedule aperatfans, allocate resources, measure results, prova,de infor-
mation, and improve efficiency. Systems include all related reiaorts,
forma, records, directives, inatructian:~, and processing and collection
techniques, whetiaer,mechanical ax manual.
b. Report, Any documents ar tra,narnissian of data on a recurring,
regular, or periodic basis. Reports many be in narrative, tabular,
graphic, questionnaire, punched card, tape, ar other faa-~ais.
c. Public reparting. Any reporting required by the Federal Govern-
ment from State and local gove~:rtments, businesses, ar individua].a which
is subject to the provisions o? the Federal Report, Act. Thi? definition
is limited to administrative fa~~as and inquiries filled out by the pub-
lic, and excludes statistical public reporting requirements.
d. Interagency reparting. Any reporting which is required by one
executive depmrtwent or agency having statutory ar administrative auth-
ority to require reports from nr~e ar mare other departments and
agencies.
e. Znterna], r?~orti~a Any reparting which is required by and
prepared within the aerie department yr agency.
Approved For Release 2006/05/2~a~I~.F~Q~75-003998000100180041-3
 Approved F~Release 2006/05/24: CIA-RDP75-003~R000100180041-3
~~?rr~ .:,:,~ .~partwent_ or -a enc.
f. Project Director. The top management official designated
by the head of each department. or agency to be responsa.ble far this
study within his departu~e.nt ar agency.
g. R~~orts_ ~.dentification. The process whereby a department
or agency Project Director determines the individual reporting systems
and repasts within the agency and establishes a base line of dollars
and man-hears associated with each. The base line information is
to be used in measuring cost effectiveness and projecting improvement
goals.
h. R_ eports justificat.iox~. The process whereby a depar~ent or
agency Pra~ect Director reviews a reporting system and its component
parts, and finds that it provides necessary information and is operating
in a technically acceptable manner. Justification responsibility may
not be delegated,
i. Reports certification. The process whereby a department or
agency head certifies a reports ,justification as valid. Certification
responsibility may not be delegated below the Assistant Secretary level
or its equive.lent.
3. R_ eports cancellation. The process whereby a department or
agency terminates a reporting system or some of its component parts.
3. S,~c~_e of the studx. The study V~ill include:
a review of public, eney,__and si nificant interne
re,~portin re uircments - _~-:-~ __~ :_