RECORDS BRANCH REDUCTION OF REPORTS COSTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00399R000100200030-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 1
• Document Creation Date: December 19, 2016
• Document Release Date: December 7, 2006
• Sequence Number: 30
• Publication Date: March 23, 1971
• Content Type: MF

23, .;rch 1971
4DUM 'OR: Chief, Support Services Staff, SS
SUBJECT : Records Branch Reduction of Reports Costs
1. This is to report that the Records Administration Branch,
SSS has changed three reports with a resultant reduction in esti-
mated costs of $3,346 and of 261 manhours.
2. The total costs calculated during the inventory of reports
in September 1970 were: Archives and Records Center.-iv_e reports
with total costs of $28,147 and Headquarters Records Staff -- ten
reports r rith total costs of $8,099 for an overall Records Branch
total of 15 reports costing $36,246. Our Branch goal of 7 1/2% re-
duction was $2,718.
3. The Archives and Records Center made a re4c ctltn,En its
ctivity Report (#A&RC--1). They discontinued, the daily
Section of that report for an annual savings .of X672 (from
11 Its past annual cost of $5,032.92) and a savings of 140_manhours
Approved For Release 2006/12/07: CIN'9-00399R000100200030-2
25X1
4. The Headquarters Records Staff changed two of it reports:
a. The Forms `rianagement Status Report (#R -7). This
was reduced from four times per year to three times
a year for an annual savings of $1,800 (from its past
annual cost of $7,200) and a savings of five manhours.
b. The Annual Records Inventory (#RAB-9). This Agency-
wide annual report included much special detail last
year and much of that will be eliminated from future
requirements. Conservatively speaking, the reduction 25x1
in complexity will reduce the preparation manhours
by at least five percent. It is estimated this will
reduce that portion of the cost by $874 per year (from
its past annual cost of $17,484.86) and a savings of
116 manhours.
5. We have exceeded our goal of $2,718 by these three changes with
reductions of $3,346 and 261 manhours. Additional report reviews are
being conducted and we will endeav.,r to r,sUo fit-4-11-1c ^-- and manhours
1 - RAB Subject1 Chief, ecor s Administration Branch
reductions.
Distribution:
Brig & 1 - addressee
SECRET
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Approved For Release. 2006/12/07: CIA-RDP75-00399R0001002'00030-2