MONTHLY REPORT FOR NOVEMBER, 1952

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00662R000300110007-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 26
• Document Creation Date: December 16, 2016
• Document Release Date: April 4, 2005
• Sequence Number: 7
• Publication Date: December 8, 1952
• Content Type: PERRPT

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Office Memorandum UNITED STATES GOVERNMENT
Acting AD/RR
chief, D/b
i onthly Report for Ih?;ovember, 1952
DATE: 8 December 1952
1attached is the Monthly Report of the Economic Defense
Division for September, 1952.
Attachment:
i7/'1 Monthly Report
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II. O IC! cr '1'86 c mw
C~ROCRAPRZC SESSARM
A. Selected Activities
2. Tt. Chief, Organisation and NottWs. Services calked a meeting
during I ovsber of tap supervisors and administrative officials
concerned with graphics production facilities in the CIA. In his
report to this group be rsccx=end,ed that these graphics facilities
be consolidated within the Cartography Division. In principle
mmmet participants in the meting agreed on this roc tion
but perceived certain difficulties in practice. The attitude of CSR
and the Cartography Division in regard to this problem was met forth
in a report drafted by the Cbier, Geographic Research, to the Chief,
Organisation and Methods Services.
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Is. Final review and approval was given, by the Chit', Geogxspbic
Research, to the results of the classification survey of all components
of the Geographic Area., with the exception of the Bditorial Staff
within the Geography Division and the Graphics Branch within the
Car#tograpby Division. Decisions regarding the classification structure
of these excepted camaponents will be made subsequent to classification
review of D/R and a deoisaion regarding the organizational structure
of gvphics production facilities in the Agency.
B. Problems
1. Possibly the most acute problm within the Geographic Ares
is the dearth of typists and clerk-sstenograpbers on duty. fte T/O
in this respect has never been filled and several incumbents have been
lost either pe rsansgatly through transfer or resignation or temporarily
tbrc igh naternity leave. ? Under thee" conditions, and also because of
higher priority work, there are unavoidable delays in submitting
completed US manuscripts to D/B, isich to its displeasure. Final
preparation of other higher priority reports is suffering frn this
lack, analysts are seriously bandleapped in the preparation of
cioncy ~_;;
e being . 1r, IS rrecogn&zm
URD/MK IS doing its u to rectify this situation.
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2. Considerable effort vas spent is deterad.ntng the ezteat
to which the Aeronautics Chort and Tntaive-tio t Center and the
AnW itisp Service are involved in attempts to provide accurate
control in the Soviet area for possible use in tying in air pbfto
rme tsaance. The iatartion obte1ned to deteis not flramd.sL=.
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C. kMbUW
1. The ad?inistrati ve and c etio , problems facing the
? Geography Division arcs f ustrating questions that face all arrsr h
cots, namely the lack of typing and staogarapbie assistance,
delays in clearance of personnel, difficulty in obtaining pro?ptly
s uestod t ,task, 4ioxas, rand the shortness of Inter-Library loe-n
privileges particularly in regard to the foreign 1*nguage publications.
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V. CAI CaRAPSY DI 18101
1. Car~ogra is and graphics production for the reporting
period was normal, altt-oui it featured a sows d at bib r pence
of crash-type projects. Some internal reorganisation required the
transfer between components of a few i.ndl vtduah11. A serious problem
is the lack of on ths-job draftsman within the De eldpmt and
Construction Branch. In this regard, however, all vacancies of this
category, except for one, have been filled by name actions of ifflcb
three are currently an duty in a training status and the others axe
in advance stages of processing. Pull staffing of the Development
and Construction Branch is vital in order to reduce the amount of
overtime presently concentrated in the Drafting Section.
2. Cartographic Effort
0
b. The number of requests for cartogx'spbic aid support,
which is centered in the Drvelopwnt and Construction Branch,
increased markedly during November and it has, therefore, been
necessary to temporarily detail four professional cartographers
to that Branch for the purpose of reducing the excessive vark-
load in the Drafting Section. In addition to the preparation
of the individual drawings for the regular mope, the Drafting
Section prepared a special chart for DCI, corrected two well
maps for the Director of South East Asian Affairs/State, duplicated
16 cbarts originally prepared for 1W and prepared numerous
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small-scale charts and drafts for CM and other Offices * within the
Agency. A siseeb3.e project entailing the construction of apparozinate1y
70 charts was accepted f'ron D/A for completion by this staff.
c. Iron the above it is obvious that the Develppment and
Construction Branch must establish the proposed Cartographic Aide
Section as soon as possible, since these types of regents
conflict seriously with routine drafting.
3. Grarh3.cs ?Sagd
a. In addition to the completion early in ltvvember of the 13
charts requested by NBC for briefing the President-Elect, the Graphics
Branch completed 13 additional charts for various parts of the Agency
by the end of the reporting period. Your of these were large full-
color charts for the Personnel Office to illustrate the Career Service
Program, five were charts prepared for l1sn~gmaent tb illustrate one
of their surveys, and a series of five Top secret charts for Procurement
were finished to illustrate a top-level presentation to the?Department
of Defense.
b. it would be desirable to have a decision as soon as possible
regarding the proposal for consolidation of graphics production
facilities within the Agency. Pending such decision the Graphics
Branch is unable to plan into the future.
1. special Suppo~zt
a. The Special Support Branch completed 9 items of work end
accepted 12. This represents a slight decrease in the nuabw of Items,
but it should be noted that one person flc~oa the staff was detailed
full time to the CCI Situatsca Rc dur*.: Z the entice period.
b. The Branch was info mod that it could expect to be assigned
:a1W gun "tea. r ' 'i hin the Cenere.' CC! area. Tentatively.paroposed space
was necessarily rejected as unsatisfactory.
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Office Memorandum ? UNITED STATES GOVERNMENT
TO : AD, RR
FROM : Chief, D/I
SUBJECT: Monthly Report - November 1952
1. Production
a. Project Planning.
See report for October 1952.
b, Other Research Activities.
DATE:5 December 1952
At the request of D/A, several of the branches did
additional work on NIE 65 not originally assigned to
the Division. This work included an appraisal of Soviet
production capacity and its expansion, a regional break-
doim of Soviet production from 1939 to 1951, and an
evaluation of trade statistics compiled by S/TF.
Five branches made contributions to the WSEG study on
"Input Requirements of Selected Military Items" (ORR
Project .7). The project has been completed and forwarded
through channels.
The Industrial Projects Branch coordinated contributions
to (1) an analysis of the volume and character of Trans-
Siberian Railway traffic,
project for DDP, (3) an evaluation orJJRC and repor s,
(L) comments on the effect of COCO14 controls on Soviet
production and, (5)
The Branch also prepared papers on "The Scope and Size of
North Korean Industry" and "Military and Industrial
Activities in South China and Sinkiang."
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Several of the Branches have supplied assistance to
Mr. Redding of the State Department on NIS.
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c. Progress Developments of Problems in Production.
The -Division submitted the following projects to DR
during November: 30-51, Soviet Machine Tool Industry;
32-5], Locomotive and Rolling Stock Production in the USSR
and in the Satellite Countries; 29-51, Metal Tool Cutting
Industry of the USSR; 48-51, The Electric Wire and Cable
Industry in the Soviet Bloc; 20-52, The Soviet Bloc
Production of Steam and I-rdraulic Turbines; 31-51, The
Tank and Assault Gun Industry of the USSR
The Industrial Projects Branch has completed about
70% of the D/I contribution to the ORR China study (Project
.3). It is expected that the contribution will be completed
by 15 December as scheduled. has also continued
his work in the coordination of the overall ORR contribution.
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2. Coordination and Appraisal
The EIC Electronics and Telecommunications Subcommittee
has held a second meeting under the chairmanship of of
I/EE. The survey of gaps in intelligence continues. A listing of
completed research projects in the fiQd is also being made.
attended a meeting of the military electronics
working group, a unit of the joint Technical Intelligence Subcommittee
of the JCS-JIC.
The Bureau of Ships supplied valuable data on the input
requirements and characteristics of batteries produced for the USSR
under Le A*WJgA 1
L
visited the Aircraft Branch and the Chief, D /I to discuss the
possible contribution of external research to the mission of the
Aircraft Branch. A project proposal is being submitted through
channels. I and the OAD have been kept advised; the
former participated in one of the meetings.
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E during a visit to the Munitions Board,
discovered a vast quantity of material on munitions production and
munitions plants submitted by U.S. manufacturers to the WPB during
World War II. OCD has been advised.
3. Adequacy of Services and Facilities
Two Branch projects in I/SH are behind schedule because of
the excessive time required by the library for producing runs.
Analysts in I/CG continue to e cerience delay in obtainin
bibliographical material from the Library of Congress.
of the CIA Library has advised that the only way to avoid delay is
to work through the Air Force (which apparently has priority). Mr.
is attempting to arrange for Air Force cooperation.
SEC FT
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Office Memorandum ? UNITED STATES GOVERNMENT
Assistant Director, Research and Reports DATE: 5 December 1952
FROM : Chief, Reports Division
SUBJECT: Monthly Report
1. Project Initiation and Control Branch.
most of the projects discussed in previous reports.
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b. A review of the release of papers I I has been
completed, and a draft statement of procedure has been prepared for
submission at an early date.
c. Thus far, Project Proposal Memoranda have been received
from only one division (D/S) for the first quarter of 1953. Project V
Initiation Memoranda for these projects will be issued shortly.
d. A procedure for handling D/E working papers has been
tentatively agreed upon and, when completed, will be submitted for
approval.
e. All the materials are on hand for the Production Control
Board, and the carpenters have prepared the wall for it. A test set-
up has been prepared. It is proposed. to begin the use of this board
with the 1953 program, since the great bulk of the current series
has new been submitted for review.
f. The inventory of ORE files, which are held by D/R, has
continued as time has permitted. Informal indication has been given
that the Historian may request that these filed be transferred to
his office rather than to the Archives. Formal approval, in any case,
will be sought for the release of these materials before action is
taken.
g. The most recent list of accessions to the Vital Documents
file has been received and is being reviewed in this branch.
h. The Status Report for 1 December, currently being completed,
will be the last issued in this format. An attempt is being made to
close out all of the items carried in that report which will not result
in publications or which have already been transferred to the 1953
series.
i. Very few prospects have been found for the positions
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available in this branch, and those thus far referred to us do not meet
the requirements of the positions.
2. Review and Publications Branch.
a. There are 35 projects currently in various stages of review
and typing, 4 projects in the divisions for revision, and 4 in Reproduction.
There remain only a very few papers in the 1951-52 series to be submitted
by the divisions.
b. November was unfortunately not as productive a month as
October. At the end of the month, however, there were four projects in
Reproduction which will appear in production figures for December. The
reasons for the lower production were various, but included among them
were two holidays, national elections, and a classification survey.
Although December will show a considerable improvement statistically,
it is also a holiday month, and we have just been advised that Management
will undertake a survey in D/R beginning next Monday.
c. At the present time, initial reviews have been completed on
substantially all the projects thus far received.
d. The editing of manuscripts is proceeding as rapidly as possible,
with the entire staff putting in a considerable amount of overtime each
week. There are certain problems involved in this process which are
discussed in more detail below.
e. In spite of the fact that D/R presumably has had a high priority
for some time, the typing potential has remained relatively static for
about 6 months. There is one clerical vacancy in this branch which has not
yet been filled. There is one uncleared clerical who has continued in
this status for more than 2 months. The branch must turn increasingly to
the divisions for typing assistance for working papers and other reports.
This is, at best, a makeshift solution to the problem. In addition, the
Division Chief has been without a secretary for 5 months. We are at
present negotiating to have an editor transferred to us from within the
Agency. Whether this will materialize or not, we are not yet certain.
Counting this person, we have three editors on order, including one who
has been on provisional clearance for 60 days and thus not available to
us. We are still reviewing applications, literally by the dozens, to find
likely candidates for the remaining two editorial slots and the one editorial
assistant slot still vacant. This has been a most unprofitable and time-
consuming experience. By and large, the calibre of the candidates referred
to us falls far below the requirements of the positions.
f. On the problem of documentation mentioned in last month's
report, we have sou t ermission from the Acting AD/RR to reproduce
Office Regulation order to make it available more generally to
analysts througho e office.
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g. There is unfortunately not revealed anywhere in the statistics
the tremendous amount of time that this branch devotes to other matters
besides the publication of the 1951-52 series. In addition to special
projects like nd various uninitiated papers,
there are frezu. -_ ___ spe__a_ Services which consume a considerable
amount of time. Consultation on general editorial problems with analysts,
branch chiefs, representatives of OCh/G and the staff also consume much
time which in a small shop like this holds up production. The classification
survey alone probably consumed the equivalent of one man-week.
3. General.
a. It was unfortunate that the branch visits of the AD/RR had to
be. postponed because of his present temporary assignment. 'fie have felt
for some time that a meeting with the Review and Publications Branch and
a thorough discussion of the policies of the present administration regard-
ing the character and quality of reports would be very desirable and
instructive. At such a meeting, DIR, on its part, could demonstrate and
copiously illustrate the kind of review and refinement each manuscript is
sub j? cted to before issuance.
Up to the present time, D/R has operated with a minimum of
guidance or direction, and in accordance with terms of reference which
have been more a series of ad hoc decisions than a firm statement of
continuing policy. This was undoubtedly a natural development in a new
program where policy could not be fully anticipated and where the best
guide was experience. It has also resulted from a fact which D/R has
pointed out in one way or another on a number of occasions: namely,
that the over-all coordination and direction of research activities in
ORR are very inadequately covered. It is hoped that when fully staffed,
the newly established Office of Chief for Research will remedy this
situation, In the meantime, the only significant and detailed review,
both substantively and editorially, of most of the papers produced in
ORR is being handled by a small over-worked staff in D/R with no significant
outside guidance or assistance. There is frequent evidence that divisional
review of papers is, to say the least, perfunctory.
In its effort to bring the current research program to
conclusion, D/R is faced with a dilemma: namely, attempting to reconcile
the very legitimate objective of greatly accelerated production with a
need for painstaking review and accurate editing of manuscripts which to
date, with very few exceptions, have been of generally low quality and
have contained numerous errors of substance and detail. If we are to
lower our sights, as directed, in order to accelerate production at a
time when manuscripts are submitted with evidence of increasing haste
and decreasing care in order to make deadlines, there is a very real
danger that serious errors will find their way into print.
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In order to try to complete in a few months the accumulated
research of almost 2 years, it was obviously impossible to proceed with
the same deliberation and care as before. To meet this situation, the
Working Paper was selected as the medium which, by eliminating a large
part of the editorial. process and simplifying the format and reproduction,
could expeditiously bring the less significant papers in the research
program into print. By means of a detailed caveat, the office was to be
protected from possible errors resulting from this informal issuance.
Instead of holding up production, it was believed this would accelerate
production and achieve the stated objectivesof the office for more volume.
It was patently impossible to break the backlog in any other way.
An early meeting of the AD/RR with this branch would be of
special value in reviewing the criteria to be applied in determining the
categories of publications and the standards to be required in each.
b. It is not proposed to comment further at this time on the
1953 Program except to emphasize that early consideration must be given
to the problem of review and issuance of this mass of material and the
problem of maintaining reasonable standards of quality.
c. We have been advised through OCh/R that favorable action has
been taken on D/R's proposal for a post-audit of ORR-s intelligence
production. D/R will be glad to participate in this and proposes that
there be included in the audit a spot-check of manuscripts as well as
final issuances.
d. D/R has addressed itself to the mundane but necessary matter
of categories and numbering of projects. A draft statement has been
prepared and is being reviewed in the division.
e. The Chief, D/R, has endeavored to summarize the situation on
the use of I and has submitted an informal statement on the
subject for approval.
f. A draft Office Notice on Working Papers has also been sub-
mitted for comment and approval.
g. It has been necessary to require even more overtime than
heretofore in order to deal with the mounting backlog. As has been
pointed out before, the continued backlog and only a distant prospect of
becoming current, coupled with scene of the problems noted in par. 3 (a)
above, have resulted in some lowering of morale.
4. Administrative Problems.
a. The lack of messenger service in this area is a continuing
problem. The use of already scarce clericals for this purpose is an
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unprofitable use of manpower.
b. We are handicapped by the intolerable delays :Ln sending,
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A day each way is usually consumed. This may add as muc as a wee
to a single production. Here again we not infrequently use our own
staff as messengers in order to expedite publication.
c. There is one small complaint that I have wished to raise
for some time. There has rapidly grown up in ORR a practice that was
once frowned upon: namely, having secretaries place calls and then
failing to be on the line when the party has been contacted. This
has reached the point where soon we may expect the clerical staff to
place calls for each other.
This was once considered, and very appropriately, the
prerogative of senior executives, such as assistant directors, deputies,
and above. It has now become almost general procedure and is increasing
daily. It seems to me that this discourteous practice ought to be
promptly corrected if only in2t
13Vests of economy of time.
ft RU
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Distribution:
1 - Addressee
2 - D/R file
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