GENERAL SERVICES ADMINISTRATION NATIONAL ARCHIVES & RECORDS CENTER (41 CFR PART 101-11) FEDERAL RECORDS NOTICE OF PROPOSED RULE MAKING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP75-00793R000200120027-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 16, 2016
• Document Release Date: November 22, 2004
• Sequence Number: 27
• Publication Date: April 11, 1973
• Content Type: REGULATION

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GMMM S I A I
NATL. Al S & NICE FMOMS
(41 CM Part 101-11.)
Federal
Notice Of Proposed We Makim
The Naticnal. Archives and Plecords Service is Fnenqnajjt to
Part 101-U of the Federal Property Na .nt RegWatioas. The amwxbmts
would agenmi ms set forth in detail tinsm he criteria and ymvoe&uw through are evaluated to l and efficient reoosds ma .
Ingested persons are invited to t written o mmerft, genEin s, or
abjectirets regarding the proposed is to W. Ben Oliver, Director,
Program E ration Division, Office of Records gent,. National Arcs ives
--
and Rec=ds , Wah, D.C. 20408, on or before 30 days from the
date of this pub .
Thereftre, it is xwosed to amend Part 101-11 of Chapter 101 of Title 41
of the 0058 of Federal ions as fo :
1. Secticn 101-11.101-4 is revised to read as follms'
9101-11.101-4 Reports to the President and the Congress
(a) Section 508 b) of the Fbder f al Records Act of 1950
(4:C-. 8-(b)) , prmides: The shall-t
w he finds that any provisicm of eds title have been
or are being violated,, writing the head of the
ocnoerned of . violat;JAM and make
Mauures satisfactory
AdMinistra'
mrsasm&le t , the A&Anistrator aha U mftnit a i tteii
e 0-00>1 Approvec.F%r iasse 00tf/11/?9:CIRDre75 ss0 793R000200120027-6
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(b) In deciding that provisions of this title have been or
are being violated and for purposes of reporting thereon to
the President and the Congress, criteria are as follows:
(1) When an agency fails to respond to cited violations
and to written recommendations to correct them including
a mutually agreeable action plan with tinge goals for
implementation;
and
(2) When a follow-up inspection reveals that an agency
has not fulfilled minimal commitments as made in the
action plan.
2. Section 101-11.103-2 is revised to read as follows:
101-11.103-2 Evaluation by National Archives and Records Service
(a) Agency programs for controlling the creation, maintenance, and
use of current records; for the selective retention of records of
continuing value; and for the disposal of noncurrent records will be
inspected periodically by the National Archives and Records Service.
The objectives of these inspections are to:
(1) Determine agency compliance with the provisions of the
Records Disposal Act of 1950.
(2) Determine agency observance of the regulations set forth 171
Part 101-11 Records Management.
(3) Evaluate the effectiveness of agency records management
programs.
(b) National Archives and Records Service will provide inspected
agencies with a status report of the effectiveness of agency record
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management programs. This report will contain recommendations
for improvements to be made by the agency within a reasonable
amount of time to be determined by the National Archives and
Records Service.
(c) Agencies will respond in writing to the report within 30 days of
(d) The response will contain an action plan on the implementation of
the recommendations made in the report. National Archives and
Records Service will collaborate with agencies in the formulation
of the action plan if such assistance is desired. Action plans
must be approved by the National Archives and Records Service.
(e) National Archives and Records Service will initiate a follow-up
inspection 6 months after the Action Plan implementation or at any
date determined to be more appropriate.
(f) Agencies are expected to comply and cooperate with the National
(g) Agencies are expected to periodically inspect their own records
management programs using criteria available at the National
Archives and Records Service.
0 101-11.103-3 Agency internal evaluation, is cancelled in its entirety
(Sec. 205 (c), 63 Stat. 390, 40 USC 486 (c))
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 UtttLASSIAioved F
k
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R 04/11/29: CIA-RDP7JO7WQJAQO27-6 ^ SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
EXTENSION
NO.
SAIC, Rm 2E 42, Hqs.
DATE
24 May 1973
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
ssociate enera ounsel
Dick:
2.
This is the proposed NARS
l
h
3.
ru
e t
at I mentioned to you.
Do we have any bones to pick
with it? They wan `a reaction
4,
within 30 days.
5.
6.
7.
8.
9.
10.
11.
12.
13.
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15.
3-62' b 1 U - EDITIONSaz' L] SECRET CONFIDENTIAL INTERNAL
El ^ USE ONLY ^ UNCLASSIFIED