IMPLEMENTATION OF EXECUTIVE ORDER 11652
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP75B00514R000200090005-1
Release Decision:
RIPPUB
Original Classification:
K
Document Page Count:
4
Document Creation Date:
December 12, 2016
Document Release Date:
June 3, 2002
Sequence Number:
5
Case Number:
Publication Date:
May 6, 1972
Content Type:
MF
File:
Attachment | Size |
---|---|
![]() | 229.59 KB |
Body:
L~'i~.IHISl Llal~.L E, .- .LilyE_ "A
.t1 L USE O LY
Approved For Release 2002/08/20 : CIA-RDP75B00514R000200090
DD/S 72-1773
r
Y7?
MEMORANDUM FOR: Executive Director-Comptroller
General Counsel
Deputy Director for Intelligence
Deputy Director for Plans
Deputy Director for Science and Technology
Deputy to the Director, Intelligence Community
SUBJECT : Implementation of Executive Order 11652
REFERENCE : Merno dtd 1 May 1972 to Above Adses fr DD/S;
Subject: Delegations of Authority to Classify
and Declassify Under the Provisions of Executive
Order. 11652 (DD/S 72-1746)
1. Section 7 of Executive Order 11652 requires that the Director designate
a representative of the Agency as a member of an Interagency Classification Review
Committee to assist the National Security Council in monitoring the implementation
of the Order. The Director is also required to designate a senior member of his
staff "who shall ensure effective compliance with and implementation of this order
and shall also chair a Departmental committee which shall have authority to act
on all suggestions and complaints with respect to the Department's administration
of this Order. "
2. The draft headquarters regulation distributed at the Deputies meeting
two weeks ago assumed, in deference to tight deadlines, that it would be necessary
to adapt our present classification control system to accommodate the new require-
ments of E. O. 11652. I believe this is a valid assumption if we are to submit our
regulation to the White House for review and still have it printed and distributed
in time for it to be effective on 1 June 1972. At the same time, I think we should
consider this as an interim measure and proceed at once to overhaul our system
to eliminate overlapping and duplicative functions and responsibilities now existing
and provide a cohesive unified system to satisfy the new requirements.
3. With this in mind, I offer for your consideration the suggestion that we
approach this as a records management problem rather than a security problem
and that we select representatives for the inter- and intra-Agency,..copi1 1ittees
STAT ~e
10JIF *0 Approved 602/(9W.;+C1AP75BA9514R00 W0 t C, /
STAT
Approved For ReleaibTM T2 W2 :-tb4- "6bOti F 'W200090005-1
accordingly. Security classification and declassification is a command
responsibility, but so is records management. We already have working
systems requiring that we schedule the retention periods of records and
establish disposal dates. E. 0. 11652 allows officials authorized to classify
information Top Secret to exempt it from the General Declassification schedule
if it falls within one of four exemption categories. In so doing, he is required
to specify a date for automatic declassification. The decision to retain for a
specified period and the decision to declassify after a specified period are
both decisions taken in consideration of the content, sensitivity, long-term
value and historical significance of the information. If these decisions are
taken together rather than separately, we can simplify both the records
management and classification systems immeasurably. The provisions of
Section 5C, D and E of the Order prescribing mandatory review of exempted
material after ten and thirty years under terms prescribed in the Order may
be subject to more effective administration if they are given full consideration
when the records retention schedules are established. It may be more reason-
able, for example, to schedule a document for destruction after nine years
than classification review after ten. By the same token, review of documents
for declassification after the specified periods may result in a decision to
destroy them rather than extend their retention and continue their classifi-
cation or declassify them.
4. Paragraphs F and G of Section 6 of the Executive Order have the
effect of tying the classification system directly to records management.
"(F) Classified information and material no longer
needed in current working files or for reference or record
purposes shall be destroyed or disposed of in accordance with
the records disposal provisions contained in Chapter 33 of
Title 44 of the United States Code and other applicable statutes.
[underscoring added]
"(G) Classified information or material shall be
reviewed on a systematic basis for the purpose of accom-
plishing downgrading, declassification, transfer, retirement
and destruction at the earliest practicable date. " [under-
scoring added]
ADMINISTr ATIVE - MEDIAL USE ONLY
Approved For Release 2002/08/20 : CIA-RDP75B00514R000200090005-1
ADMINISTRATIVE .-. INTERNAL USE ONLY
Approved For Release 2002/08/20 : CIA-RDP75B00514R000200090005-1
While the provision of Section 3, paragraph E, of the Order, having to do
with the declassification of information or material transferred to the General
Services Administration for accession into the Archives of the United States,
does not have direct application to us, we will almost certainly be expected
to observe the principles in transferring materials into our own archives.
The same will apply to Section 11 in relation to papers held in our Records
Center but identified as appropriate for inclusion in Presidential libraries.
5. Requirements of Section 4 of the Order, having to do with marking
documents and showing the identification of the classifying authority, can be
regarded as problems of correspondence management rather than security
problems and perhaps can be dealt with more appropriately as a part of our
records management programs. We don't yet know all of the implications
of the Executive Order for administering a classification control system as
it applies to computer files and output forms, microform systems and other
media of modern information processing activities; but, again, they seem to
be the kinds of problems that professional records managers should be solving.
6. There may be some feeling that we don't have the professionalism
or seniority in some of our records management programs to permit the new
requirements imposed by E.O. 11652 to be dealt with adequately in that context.
Should this be so, it would seem to suggest that we seriously consider using
.the requirements of the Executive Order as the impetus to provide some needed
and desirable strengthening of our records management systems rather than
create a whole new classification control system. to run in parallel.
7. I hope you agree that there is sufficient logic supporting these ideas
to warrant serious consideration before candidates are selected for the Inter-
agency Committee and for Chairman and members of the intra' Agency Committee.
In any case, the first chore of the internal Agency group probably should be to
devise an effective system for administering the Executive Order and its imple-
menting instructions, and it would be useful to them to have some guidance
relevant to the points raised in this memorandum.
Approved For Release 2002/08/20 : CIA-RDP75B00514R000200090005-1
ADMINISTRATIVE - INTERNAL USE C_`1L1
ADMINISTRATIVE INTERNAL USE ONLY
Approved For Release 2002/08/20 : CIA-RDP75B00514R000200090005-1
8. Your comments, alternative proposals or concurrences are solicited.
If we are to meet the 1 June effective date, we will have to dispose of this fairly
promptly. It would be useful to have your responses by 12 May. If you care
to suggest the names of individuals to represent the Agency on the Interagency
Committee and to chair and comprise the internal committee, I will be pleased
to compile them for submission to the Director.
STAT
o tin W. o y
eputy Director
for Support
cc: Director of Security
Approved For Release 2002/08/20 : CIA-RDP75B00514R000200090005-1
ADMINISTRATIVE - INTERNAL USE ONLY