DIARY NOTES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP76-00409R000100090026-7
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: January 25, 2002
• Sequence Number: 26
• Publication Date: March 11, 1971
• Content Type: NOTES

Approved For lease 2002/02/' T`LdA- 76-0040JJ00100090026-7
DIARY NOTES
DDS 11 March 1971
The following items were discussed at the Deputies' Meeting on
this date.
1. World War II Documentary Films - No one favored
the proposed showing of these films and the consensus was generally
negative. The decision was made not to go ahead.
Mr. Proctor questioned the validity of the noontime
program per se and some others tended to agree. It was not
possible in this discussion to identify the participants and the
value to them of the films which are shown. Mr. Proctor suggested
specifically that we not show films during duty hours but make them
available after hours or on Saturday. The Executive Director asked
that the DD/S review the film program and report back at a subsequent
Deputies' Meeting. This review should include to the extent possible
information on how many people attend, who they are, the value of
the program, selection criteria, and mechanics of selection.
2. MAG Paper on the Agency's Image - The Executive
Director advised that DDCI had liked the MAG paper. Mr. Helms
had read the paper and the minutes of the 16 December Deputies'
Meeting and came out at about the same place as the Deputies. He
complimented MAG on the substance of the paper.
On Recommendation A Colonel White is looking for
recommendations to possible authors. In this connection Mr. Proctor
urged that the Agency coverage in the U. S. Government Organization
Manual be rewritten since it is the standard and first reference
consulted by any individual interested in CIA and what it does.
Mr. Meyer emphasized that MAG had focused on a comparatively
limited target. In Recommendation I Colonel White advised that he
Approved For Release 2002/02/~l,_~ 1IQ T6=00409R000100090026-7
 Approved ForQelease 2002/02/ ,. kcftTP76-00409 00100090026-7
had invited the Executive Officers Group to come to the Agency.
If ,the Group decides to do so he proposed to lay on a Brookings -
type program. In Recommendation j a further State of the Agency
session by the Director is planned but after his appearance before
the newspaper editors.
3. Youth Forum - Colonel White reviewed the background
of the Forum and the first Agency panel session. He confirmed
that he had asked for reports from the DD/S and the IG and had also
a number of other inputs. He expressed the opinion that contrary to
some reporting he did not consider this panel to have been a disaster
noting that he felt to some extent the panel had been - allowed itself -
to be sandbagged. Nevertheless, Colonel White believes that there
are symptoms and other evidences of problems and that Agency
management cannot be smug. He noted various examples - inadequate
or lack of contact between supervisors and their employees. He also
indicated that the Director felt that we are not in communication with
our youth to the extent that we ought to be and we should do something
about it. Colonel White speculated as to whether it would be useful
for each Directorate to have something like the MAG which he believes
to be serving a useful function.
Mr. Duckett related a case history which he believes confirms
that we need to examine at least some of our relationships with
younger employees. The case history concerns the daughter of an
Agency officer who came into the RID program after well deserved
success in completing work for a college degree. She reported great
disappointment in the manner in which the Agency related to new
employees especially in the initial two weeks. For example, she and
19 other new employees who constituted this EOD group were told
on Wednesday of their first week that they need not come to work on
Thursday and Friday because there was nothing for them to do.
Additionally, the talks which they received were overlapping and
repetitive indicating marked lack of advance coordination among the
speakers. The IG capped this description by stating that the Agency
Approved For Release 2002/02/11 ,- RDP7u6-00409R000100090026-7
 Approved For+dielease 2002/OZ f F{3F RDP76-0040561000100090026-7
does well at hiring people but does not recruit many of them.
Mr. Duckett additionally questioned whether our training program
is targeted at the wrong group of Agency people, e. g. , people too
far along in age and grade. I reacted to this point by noting the
positive action underway in OTR to implement a three-stage
professional training arrangement which would bring the Midcareer
Course to people more junior than many of those presently eligible
and which would introduce a new senior course which is now being
developed. Colonel White wondered aloud where the OTR report on
its curriculum review stands. Mr. Duckett finally mentioned that
OSI has initiated the procedure for putting junior officers as members
rather than observers of the Career Service Board.
Colonel White instructed the Deputies to submit to him
within two weeks a memorandum which he in turn will pass to the
Director stating What each Directorate is doing on the question of
communicating with and listening to its personnel particularly its
youth.
4. Management Advisory Group - Colonel White advised
that the MAG has now decided that it wishes to announce its
existence and had proposed distribution of an employee bulletin.
Colonel White countered by agreeing to publication of a notice, the
draft of which he read to the meeting, which will now be published
without further coordination.
5. Retirement Program - Colonel White reviewed the
history and policy on CIARDS domestic qualifying service including
the session the Board had with the Director. He pointed out that the
Director endorsed the Board's action and enjoined its members to
keep a very stiff back since he did not wish domestic qualifying
service to become a racket. Colonel White noted that a number of
cases had been submitted subsequently which had not met basic
criteria and the DCI policy. A-DD/P noted that CS would wish to
discuss the subject with the Director after some additional research
is accomplished. He pointed to the double squeeze of insisting that
ceiling limitations be met while at the same time insisting on rather
Approved For Release 2002/02/111=RpP 60409R000100090026-7
 Approved For Release 2002/02/1 t.j'CCIA5RDF176-004090 0100090026-7
tough interpretation of domestic qualifying rules.
Colonel White also remarked that requests continue to
come through for deferment of retirement because replacements
do not exist. He stated this basis for such requests will not stand
up since obviously in each case there is at least five years advance
knowledge of mandatory retirement date.
Colonel White also enjoined against sending deferment
requests through based on a need to write history (he also voted
against rehiring annuitants to write history).
(Without being explicit as to its connection, Colonel White remarked that
the Deputies should watch carefully correspondence which they sign.)
6. National Security Medal - Colonel White raised the
question of the award of this medal particularly retroactively.
Mr. Proctor proposed and others at the meeting agreed that a
retroactive award should not be considered if a conscientious negative
decision had been reached at the time the individual concerned left
the Agency.
7. Ladies Dress - Mr. Duckett expressed the view that
the permissive policy which had been adopted seemed to be
interpreted as a license to wear anything, a situation which he
viewed with dismay. After some discussion it was agreed that this
subject could not be properly legislated by written rules and suggestion
was made that instead it be again handled in staff meeting channels
with emphasis on pride in appearance in an office environment.
JWC:llc
Approved For Release 2002/02/11 CIA-RDP76-00409R000100090026-7