RECORDS STORAGE CONTROL POLICY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP76-00883R000100050015-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 15, 2016
• Document Release Date: December 7, 2001
• Sequence Number: 15
• Publication Date: July 6, 1971
• Content Type: MF

Approved For Release 2002/09/26 : CIA-RDP76-00883R000100050015-7
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.i ~,,'O!UNiDUI FOR: Deputy Director for Science & Technology
Deputy Director for Plans
Deputy Director for Intelligence
Deputy Director for Support
SUBJECT . . Records Storage Control Policy
REFEREtiCE Memorandum from Agency Records Management
Board to Executive Director--Comptroller'
dated 10 June 1971 (attached)
1. Last year I approved the allocation of funds to modernize
the Records Center equipment and to renovate some additional storage
space Many components performed well
during the past two years in reducing their net holdings at the
Center. These actions have provided temporary relief for our records
storage problem but offer no permanent solution.
2. Each Directorate must initiate aggressive and systematic
records control programs to reduce its net annual increase in the.
storage loads imposed on the Records Center eventually to zero.
Therefore, I am establishing for each Directorate an annual Records
Center storage net growth limit which, over a twenty-year period,
should result in no further increase in the Agency's records
storage space requirements. In order to avoid merely transferring
the problem from I to Headquarters office
space, I have instructed the Deputy Director for Support to cease
issuing additional safes and other file equipment in the Washington
area unless the requirement is fully justified (as, for example, in
the case of a newly created organization)._ Before the requisitions..
are submitted to the DDS_, I shall effect the Directorate Exe-cuti.ve
Officer or comparable senior officer to review the Justification.
3. Effective in Fiscal Year 1972, the net increase inr
records storage space at the Agency Records Center is limited for
each Directorate to 1,000 cubic feet. Each following year the
allocation will be reduced by 50 cubic feet. (1973 -- 950 cubic feet;
1974 -- 900 cubic feet; etc.) Success in this approach will reduce
the annual increased load on the Records Center by one.-half in tea
years and to zero in twenty years. f
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4. The Agency Records Management Staff will assist your
components in exploring methods to achieve these goals. Micro-
filrming offers considerable space saving as well as improved
retrieval. Rigorous review of records creation, retention, and
destruction policies and procedures within the framework of the
existing Records Program and Federal law should provide additional
opportunities. There are various avenues to explore to achieve
eventual equilibrium between records creation and destruction.
We now have, a breathing spell within which to take action, but
planning must be initiated and actions implemented or time will
embargo many of these possibilities. I hope you will give this
your- personal attention and support.
Attachment:
Referent 'Memorandum
Executive Director--Comptroller
Approved For R
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