PROCEDURES FOR OPERATING THE ARCHIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP76-00883R000100140043-6
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: May 1, 2002
• Sequence Number: 43
• Publication Date: February 19, 1970
• Content Type: REQ

Approved For Release 299/03/IPr'CfAlkA~76-00883R00010A14&gK1%-?ry 1970
PROCEDURES FOR OPERATING THE ARCHIVES
I. Records to be Accepted into the Archives
A. Records identified in either of the following:
1. Records Retention Plan
2. Permanent Records in a Records Control Schedule
B. Official record copies of the following:
1. Raw information reports
2. Finished Intelligence Reports
3. Each publication, poster, chart, map, booklet, speech,
form, press release and similar material
4. Administrative issuances and instructions at all Agency
organizational levels, both at Headquarters and in the Field.
C. Records of a disestablished organizational element or discon-
tinued function.
D. Records recommended by any of the following, concurred in by
office and Directorate Records Management Officers, and
approved by the CIA Records Administration Officer:
1. The CIA Historical Staff
2. The Officials of the originating office.
3. The Records Management Board
4. The Chief Archives and Records Center
II. Control over Records in the Archives
A. Control as to use will be by:
1. The originating organizational element in the Agency.
2. The Directorate and/or Office Records Management Officer.
3. Any duly delegated representative of either of the above.
CONFIDENTIAI
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B. Controls for location and reference purposes will be the
responsibility of:
1. The originating office thru lists or indices which it
prepares.
2. The Chief Archives and Records Center thru the storage
space locator system.
C. Controls to insure return to Archives when forwarded on loan
to requestor for reference will be as follows:
1. The record will be covered with the official Archival
Record Card.
2. A copy of the request will be forwarded to the requestor
for receipting purposes.
3. A copy of the request will be kept in a seven day suspense
file by the Archives to insure prompt return.
4. The Chief Archives and Records Center will contact the
Directorate or Office RMO for assistance in getting any
record returned that has been out longer than seven days.
III. Restrictions on use of the Archives
A. Access to or use of the records will be restricted to the
following:
1. The originating or forwarding office.
3. Any duly designated representative or historian from
either of the above and then only for specifically
designated records or groups of records under the
Directorate.
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Approved For Release 2002/05/10 : CIA-R P7 00883R000100140043-6
CONFIDENTIAL