ARCHIVAL STORAGE OF MOTION PICTURE FILMS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP76-00883R000100140052-6
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: May 1, 2002
• Sequence Number: 52
• Publication Date: December 2, 1970
• Content Type: MF

CIA ` u L^
Approved For Release 2002/05/10 : CIA-RDP76-00
2 December 1970
!ORMX)UM FOR; Chief, CIA Archives and Records Center
SUBJECT : Archival Storage of Motion
ILLEG
1. With regard to the development of an Agencywide selection
cy for the retention of motion picture fib I find:
A. National Archives Consultants:
Mr. James Gibson code 13 ext. 3li275. Director, National
Audio-Visual Center (Room G-5 )j National Archives and Records
Service.
Mr. James Moore code 13 ext. 36493?Office of the National
Archives (Room. 18N)1Cartographic and Audio-Visual Records
Divisiono
Mr. Gibson is responsible f.mr the preservation, reproduction,
Moore is concerned with the selection and storage of
Mr
.
a++...,.
Audiovisual material. Both men are readily available to discuss
problems and procedures related to the processing and storage
of this specialized record media..
R. Black and White Motion Picture Films:
(1) From the camera the first product is The Original.
Negative and Sound Track.
(2) Then the first processing creates another product
The Fine Grain Master.
(3) Then there is created. the working material which is
ck
d t
.
ra
e Dui ate Negative with a separate soun
(4) Finally there are made as many as needed of
e Release Viewing Prints
The policy at National Archives is:
(a) Obtain and store the Original Negative and
Bound track where possible. (These once were on Nitrate
"Film and may not be available or storeable)
Approved For Release 2002/05/10 : CIA-RDP76-00883R000100140052-6
CIA IN41 T EA AL USE ONLY
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Approved For Release 2002/05/10 : CIA-f~DP~T-0$R000100140052-6
Also obtain and store a Release Viewing Print.
(c) Depending upon the amount of viewing and
reproduction copies required, the Duplicate Negative
ghoul be considered for storage. Retain it if a & b
(d) The Fine ('rain master is kept if the Original
Negative is not available.
Color Motion Picture Film
(1) From the camera the initial product is The Original
Color Roll and Sound Track,
(2) For editing; and splicing, the neat products are
The A and R Rolls (sometimes a C)-
The neat product of the processing is Th
Intermediate Negative with separate sound track.
(4) TFinally there are made as many as needed
Co poi ite Y iewi Prints r.
The policy at National Archives is:
Obtain and store the Original Color Roll
(b) Obtain and store a Composite View Print
(c) Depending upon the reproduction requirements
of the operation obtain and store the Intermediate
Negative and Track.
(d) The A and B rolls are, work materials which
erve as a back up or substitute for original
roll.
2. It would seem to be appropriate for us to continue to
pattern our policies for the Agency Archives after the related
policies practiced by the National Archives whenever possible.
Consequently, our sequence of priorities for Motion Picture
of continuing Archival value w fl be to regularly obtain
store these first three iteas and when necessary the fourth."
a. The original B1 k and White negative film and original
color rolls with related original sound tracks.
Approved For Release 2002/05/10 : CIA-RDP76-00883R000100140052-6
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Approved For Release 2002/ /?0r? : CFA=RDP76~-808834c
ack and White Release Viewing Print ond composite
viewing, print and Sound Tracks.
C. The Composite Duplicate Black- And White Negative and
.ed.iate Color negatives and Sound Tracks.
d. When the negatives are not a &ilable for future
reproduction requirements Ne should have the Fine Grain
Master Black and. White and the A & B rolls of Collor fill:
plus their separate sound tracks.
3. The detailed indexing, protective storage, and periodic
.inter ce procedures are a separate concern. We should develop
and doeur ent as early as possible your rtandar d operating procedures
-with regard to audiovisual materials, we-should meet and determine
a device whereby in the absence of a formal Archives, you and.4-"
can make known our concern, facilities, and procedures for preserving
Archival material in this media..
DDS/SSS/RAB/
(2 Dec. 70)
STAT
Approved For Release 2002/05/10 ; I P 83R000100140052-6
CIA II R