ARCHIVAL ACCEPTANCE OF MICROFILM READER-PRINTER COPY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP76-00883R000100140054-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: May 1, 2002
• Sequence Number: 54
• Publication Date: September 10, 1970
• Content Type: MF

. Approved For Release 2002/05/10 : CIA-RDP76-008838 GO100140054-4
DDP/RMS-70/116
10 September 1970
MEMORANDUM FOR: /Rh10
SUBJECT . Archival Acceptance of Microfilm Reader-Printer Copy
1. Although, to date, use of microfilm reader-printer copy for con-
solidation of files has been limited, its use wj.1.1 no doubt increase as
these machines become more readily available. Users should be made aware
that there is as yet no indication that reader-printer copy paper is accept-
able for archival purposes and its use in consolidation of files should he
for temjrorary information purposes only.
2. There is conjecture that copy produced by a photographic process
(such as that of the most prevalent 3M 100 and 400 series reader-printers
and the Kodak reader-printers) should be acceptable for archiving if the
copy dries within 10 seconds, thus reducing.the residue of chemicals, The
life of dry-silver copy (such as that from the 3M Executive I, or 500 series)
has not been determined, although there are indications that the paper be-
gins to darken after only a few years in file. National Archives and Records
Service has recently been queried through the Agency Records Administration
Staff and has replied that it has no data in this regard, and as yet has
made no tests, although tests may he made in the near future by the National
Bureau of Standards as an off-shoot of some current testing now underway.
3. In the meantime, if files commanding 60-year and permanent retention
periods (e.g., project and 201 files) are to be consolidated by this method,
it is suggested that Xerox or electrostatic copies be made in turn of the
reader-printer copy and that these be used in consolidation of the file.
Xerox and electrostatic copies are acceptable for archiving, and tests have
indicated that -- assuming a. reasonable microfilm image -- good quality
Xerox and electrostatic copies can he obtained from both photographic and
dry-silver reader-printer copy with a negligible loss of image sharpness in
the regeneration.
4. It is requested that this information be brought to the attention
of appropriate personnel.
AC/DDP Records -anagemen a :.
Approved For Release 2002/05/10 : CIA-RDP76-00883
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Approved For Release 2002/05/10 : CIA-RDP76-00883R000100140054-4