MANAGEMENT REVIEW AND IMPROVEMENT PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP76-00883R000100160009-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: April 12, 2002
• Sequence Number: 9
• Publication Date: May 24, 1972
• Content Type: REGULATION

 Approved For Release 2002/05/13 : CIA-RDP76-00883R000100160009-2
operating program in relation to the achievement of its
objective.
6. s o.sasibiTities of the Office t am xat a Ru s
a n Guidan . The office of Management and Budget will pro-
mote the management review and improvement program through:
(1) idea i___ trcha n . Appropriate means will be devel-
oped for the interchange of management review and improvement
ideas. Special emphasis will be placed on disseminating
information concerning quantitative improvement techniques such
as value analysis and cost-effectiveness analysis.
(2) Interagency x angmnt K ec. Interagency man-
agement projects will be monitored and the departments and agen-
cies will be advised of applicable efforts planned or in process.
(3) Annual management otter . Departments and agen-
cies will be provided with an annual assessment of their manage-
ment review and improvement program efforts and specific manage-
ment issues requiring department or agency action will be
identified.
b. Assessment. The Office of Management and Budget will
assess the progress of the management review and improvement pro-
.gram through:
(1) Surveys. On-site management surveys will be con-
ducted by teams comprised of OMB and agency personnel. The
surveys are designed to examine and evaluate the management
capability of a department or agency and gauge whether top man-
agement needs are adequately served. Such surveys may be
initiated by OMB or at the request of a department or agency
head.
(2) Study ?f cMM areas. Common operational areas
will be selected periodically for Government-wide study.
(3) Reaorts oraisAl. Department and agency annual
management reports will be appraised.
(4) Review of a ~ agt _o o Department and agency
management actions taken in response to management issues identi-
fied in annual management letters and in budget hearings will be
reviewed.
(5) Other astir s4 other means will be determined by
0MB as appropriate.
(No. A-44)
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7. Res nsibil .t .es of sipartments and agencies. The head of
each department and agency will establish a continuing and syste-
matic review and improvement program at all levels in accordance
with the guidelines contained in this Circular. Responsibility
for coordination of the management review and improvement program
may be delegated to a top level official reporting directly to
the department or agency head. The coordinator shall be assigned
the responsibility for assuring that:
a. Program procedures provide for proper coordination and
conform to the guidelines in this Circular.
b. Presidential Management Improvement Award nor i.nees are
fairly considered without reference to sex, race, creed, national
origins, grade, rank, or other nonsubstantive factors, and to
assure that nominations represent accomplishments of sufficient
significance to warrant Presidential recognition.
c. An annual management report is prepared in accordance
with paragraph 10 and is submitted to the Director, Office of
Management and Budget.
8. Mara4a dept review cgu~ 1 ?. Department. and agency manage-
ment review procedures will provide for:
a. Examination, n23,ys: s, and praisal. Reviews will
include:
(1) Examination of operating programs to ascertain
their impact on accomplishing a significant aspect of the overall
mission.
(2) Analysis of operations to determine whether they
are being performed efficiently and effectively.
(3) Appraisal of alternative approaches for performing
operations in a more cost-effective manner.
b. Review coordination. Reviews will be coordinated
through:
(1) Establishment of review schedules to assure that
appropriate planning precedes initiation of management reviews.
(2) Assessment of management review recommendations to
determine impact on all operating program objectives.
(3) Screening of review recommendations to identify
those which should be designated as priority management improve-
ment projects as specified in paragraph 9-a(l).
(No. A-44)
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(4) Prompt dissemination of recommendations to the
level capable of initiating necessary corrective actions.
(5) Establishment of a control system that will assure
the satisfactory implementation of all approved corrective
actions.
9. Management i o>ve ent lines. Department and agency
management improvement procedures will provide for the accomp-
lishment of priority improvement projects and other improvement
projects.
a. Prices rit im ron9ere t projects.
(1) Selection. Prior to the beginning of each fiscal
year, a limited number of areas requiring top management atten-
tion will be designated as priority improvement projects. Such
projects will identify areas requiring improvement during the
year based on an assessment of all applicable evaluation sources,
including management review recommendations and should consider:
(a) The need for improving the operating program
or function in terms of accomplishing the mission.
(b) The cost-effectiveness of an improvement in
termms. of the potential benefits to be obtained.
(c) The availability of resources to apply to the
proposed improvement in terms of department or-agency-wide prior-
ities.
(d) The opportunity presented by an improvement
for new initiatives that will encourage the better use of
resources,
(2) Objective and formance indicators. Management
improvement objectives and performance indicators will be estab-
lished and quantified, where practicable, for each priority im-
provement project. Performance indicators should permit
continuous and total assessment of progress in the attainment of
each improvement objective and should reflect: (a) increases in
productivity, (b) more timely service rendered, (o) better
quality in the output, or (d) reduced costs for the operating
program or supporting function.
(3) Implementation. Priority improvement projects will.
be implemented through the appropriate operating program or sup-
porting function managers.
(4) gyalUAtig Actual performance achieved
will be compared at appropriate intervals during the year against
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a. improvement incentives. Appropriate improvement incen-
tives will be used to encourage improvements. Incentives should
include:
(1) The interchange of ideas within a department or
agency stressing innovative improvements and techniques that may
be adapted for use in areas other than where originated; and
(2) The nomination of individuals or groups who have
made exceptional and outstanding contributions to the achievement
of management improvements for Presidential Management Improve-
ment Awards. These Awards represent the pinnacle of recognition
granted by the Federal Government for management improvement and,
as such, are an important part of various other forms of
recognition which may be granted by the head of a department or
agency through the Federal Incentive Awards Program.
10. Re rts. Each department and agency with 200 or more full
time regular employees will submit to the Director of the office
.of Management and Budget, by September 1, of each year, an annual
management report. The report will be prepared in accordance .
with the format and instructions contained in the Attachment and
the Exhibit, and will be submitted with a brief covering trans-
mittal that evaluates the total effect of reported plans and ac-
complishments in the achievement of operating program objectives.
Agencies with fewer than 200 full time regular employees will
submit a narrative annual management report. The first sub-
mittals, due on September 1, 1972, will cover accomplishments
during fiscal year 1972 and plans for fiscal year 1973, except as
noted in the Exhibit.
11. Effective date. The effective date for implementation of
guidelines in this circular is July 1, 1972.
12. Ing vies. Inquiries should be addressed to the office of
management and Budget, Organization and Management Systems Divi-
sion, Washington, D.C. 20503.
GEORGE P. SHULTZ
Director
(No. A-L
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