QUARTERLY SUMMARY REPORT

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP77-00389R000100030001-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: February 21, 2002
• Sequence Number: 1
• Publication Date: February 27, 1973
• Content Type: REQ

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Revisir. )n
(~iarterly Sv aaxy Report
1. Applicabilit T. Reports are required. from each Department, Agency or
other similar organizational element that creates classified records or is
involved with declassification of material due to previous authority to
classify. Departments are also required to obtain and forward information
on the volume of classified documents originated on projects or programs
undertaken by contract, provided however, a waiver may be granted where
contractor reports are being made to contracting agencies under the
industrial security program administered by the Department of Defense.
2. Form. Use Standard Form #324, "Quarterly Summary Report," in submitting
this report.
3. Report Basis and Scope. The data reported will assist the ICRC in measuring
agency effectiveness in limiting the volume of documents being classified
.and to monitor the appropriate use of the'new declassification schedules.
With the exceptions noted below, each classification action resulting
in the origination of a classified document during the report period will
be included in the report regardless of whether the person classifying has
original authority to classify or classifies in accordance with an authorized
guide or classifies on the basis of an extract or compilation from a previously
classified document. Reproduction copies of such classified docuunents, however,
will not be included.
Exceptions. Departments may exclude those types of classified
material that have a short life span. Normally these would be
"in house" operational type material often of a transitory nature
such as working papers, draft reports, machine listings, personnel
actions, shipping documients, etc., which are disposed of, become part
of other finished documents, or which need to be classified for only
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Attachment #5
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4. Frecuenc~, Due Date. Report should be forwarded to the ICRC aF, soon as
possible but no later than 30 clays after the end of each quarter. The
first report will cover the period from April 1 to Jane 30, 1973.
5, Report Medium. Submit typewritten report or computer rijitout closely
approximating; the prescribed format.
6. C i.e . Forward original and one copy to the ICRC, and one copy to the
Archivist of the United States,
7. Classification. Unclassified.
8. Procedural Instructions for Completing the Form, Information required
in this directive is based upon the following assumptions: (L) all depart-
ments now maintain accountability records on all Top Secret documents; and
(2) all Departments will begin to index selected categories of Top Secret,
Secret and Confidential documents in the data index systems after December 31,
1972. When neither the data index nor the accountability systems include
Secret or Confidential material, procedures will need to be developed.
Every effort should be made to get actual counts of Top Secret classifica-
tion actions. Because of the high volume of Secret and Confidential material,
however, agencies may develop sampling techniques in lieu of actual count,
including the data index. The ICRC shall be furnished information on the
methods used for estimating and sampling when these techniques are applied.
mere departments cannot furnish the data requested they shall identify
their reporting problems to the ICRC and the Committee will consider granting
time to develop adequate data collection systems.
Item 1. Period Ending. Enter the month, day and year of the end of
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Item 2. Department or Aged. Enter the name of the Department,
Agency or other organizational element reporting.
Item 3. Refer Questions To. Give the name and telephone number o1_7
the person who is knowledgeable about the details contained in the
report rather than the official who may sign the report but not be
familiar with its content.
Item 4. Classification Actions and Declassification Assignments. The
purpose of. this block is to furnish inf,)rmation on the number of
documents (record copy) classified and their declassification
assignments. Do not include reproduction copies of classified documents
in the report. For example, a classified document going to more than
one addressee would only be counted as one item. Show the number of
individual Top Secret, Secret and Confidential documents created
during the quarter regardless of whether they were classified under
original authority, in accordance with an authorized elassificatioi
guide, or as a result of the extraction or compilation of previously
classified material.
"Advance Declassification Schedule" ? indicates the document carries a
declassification date or event earlier than the General Declassification
Totals. Items in block four shall be totaled both horizontally and
vertically. For example, the data in the "quarter" and "year to date"
columns should be added vertically to give the total actions under a
given declassification assignment and then added horizontally to give
the total documents under each classification and a total for all
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documents under each classification and a total. for all documents
reported.
Item 5. Describe Efforts to Increase Public Access, etc. Show
accomplishments in better management of classified material and in.
making declassified documents more readily available to the public.
Some examples are:
1. Training programs.
2. Select projects that resulted in significant volume of early
downgrading or declassification actions.
3. Actions taken to publicize material downgraded or declassified
(through news media, periodicals, professional groups, etc.). -
4. Elimination or significant reduction in content and/or number
of classification guides.
5. Actions taken to reduce over-classification.
6. Other improvements or cost reductions made in the management of
classified material.
7. Comparisons of available unclassified records with reported
?res on classified records and listin of significant
unclassified publications available to the public.
Item 6. Submitted by. Type the name of individual signing the report.
Item 7.' Title. Show title of individual signing the report.
Item 8. Date. Show the date on which report is signed.
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