PROPOSED MANAGEMENT STRUCTURE AND ALLIED MATTERS CONCERNING PROJECT SAFE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP77-00512R000100010073-7
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: April 22, 2002
• Sequence Number: 73
• Publication Date: March 1, 1975
• Content Type: MF

Approved For Rase 2002/06/05 : CIA-RDP77-00512ROQD100010073-7
DRAFT - JFBlake:kmg (1 Mar 75)
MEMORANDUM FOR: Deputy Director for Intelligence
SUBJECT Proposed Management Structure and Allied
Matters Concerning Project SAFE
1. This memorandum presents for your consideraVio*n both a
management structure and long-term administrative considerations
w ! i.ch relate to your request that the Office of Joint Computer Su .port
of the Directorate of Administration assume responsibility for tha
systems development and eventual operation of your automated analytical
facility referred to as project SAFE.
2. The management structure is designed to provide high-leval.
participation bzr$S personnel in areas vital to their interests, AlfLle,
at the same time, ensuring OJCS management control over design an'USTATINTL
TINTL implementation. Specifically, Mr CRS, is proposed .t- the
candidate for the position of Assistant Project Director/SAFE/Testing,
and Mr.
CRS, is proposed to lead the Project Co,trol
Office. Attached to this memorandum is an organizational scheznuatic
of'tsle proposed management structure, a possible manning tabe . for the
structure, an identification of responsibilities for the senior positions,
a list of possible assisting contractors, and biographic data on certain
potential significant personnel.
3. With regard to selection of personnel, emphasis was placed on
personnel with specialities and demonstrated performance in siz>ailaz
positions. Special consideration was given to the selection of top-level
management personnel, resumes of whom can be found in the Attachments.
Also, the personnel selected can be readily processed for the special
Approved For Release 2002/06/05 : CIA-RDP77-00512R000100010073-7
 Approved For Release 2002/06/05 : CIA-RDP77-00512R000100010073-7
security clearances required. This is essential if the project
organization is to be formed without unacceptable delays w 1 th could
adversely impact the implementation schedule.
4. The size of the project office will vary, depending upona the
manner in which we decide to use contractual services. The level of
additional contract support personnel has not been estimated. Certain
OJCS and CRS personnel have been identified as candidates for sone
positions on the SAFE Project. If the OJCS people are assigned, we
would need to retain their current slots and fill them with personnel from
our career service or employment pipeline. As mentioned before, I do not
believe we can provide any of the SAFE positions from the current OJCS
Table of Organization. It is also possible that CRS personnel assigned to
the Project office may require replacement slots.
5. It would appear obvious that any mutual/agreement between us
on the assignment of management responsibility to the development and
operation of SAFE should be made known to the Director. It is of squat
and mandatory significance that at that time the Director be made aware
of the totality of the scope in undertaking the development of S12 E,
as well. as the fact that there are two other major matters of consideration
now present that bear on OJCS.
. The significant, and, at this time, identifiable administrative
considerations involved in the development of SAFE if undertaken, are,
at the minimum as follows. It is the considered and studied opirion of
OJCS that the developmental period for SAFE will be approximately .five
years. A minimum of 17 positions will be needed during that period.
The total of 17 consists of 4 identified positions, along w th ther
occupants presently of CRS of DDI. We would expect the positions and
the Approved For Release 2002/06/05 : 2IA-RDP77-00512R000100010073-7
 Approved For Release 2002/06/05 : CIA-RDP77-00512R0&0100010073-7
and the incumbents to be transferred to OJCS. The additional 13 posi-
tions, along with the necessary ceiling, are non-existent and this
Directorate has no capability of furnishing the ceiling. It is further
envisioned that when the system becomes operational, an additional 17
positions will become necessary to conduct it. The incumbents of these
positions will be involved in operating the software and hardware XXXH
and the maintenance of the software/hardware and extensive numbers of
terminals. These positions will have to be phazed in near the end
of the five-year developmental period. In giving approval to pro-zced
with SAFE development, therefore, the Director must be made aware that he
is concomitantly approving an immediate personnel increase of up to 17
positions with an eventual growth of 30. Over the long run, accordingly,
increased Agency payroll costs for SAFE will eventually reach a m.ir:imtun M
magnitude of $500,000 per year. Immediate and eventual space con:Adera-
tions are also involved. No available space currently exists to sieuse
the 17-person SAFE developmental unit. It probably can be arranged
with a reasonable period of time, but that act itself will incur an
additional investment in funds. It is impossible at this time, fcoa
a variety of reasons, to define the ultimate characteristics of nodded
space when SAFE becomes an on-going operation. It is impossible at
this time to identify the type of hardware that will eventually be used,
but inasmuch as additional heavy-duty computers will undoubtedly ba
involved, we may also be faced with extensive utility expansion and
upgrading to ensure necessary environmental conditions. OJCS est...mates
they could make a beneficial start on SAFE development with six weeks of
receipt of approval, and, accordingly, the immediate space problem must
soon be attacked.
Approved For Release 2002/06/05 3CIA-RDP77-00512R000100010073-7
 Approved For ReIMse 2002/06/05 : CIA-RDP77-00512R00QJ 00010073-7
7. Budgetary matters should also be discussed with the Direector.
If OJCS/DDA assumes SAFE development and responsibility, then it appears
logical that they must assume the budget preparation and expansion
responsibility. This is not necessarily a welcome development $ by this
Directorate inasmuch as we are also carrying the budgeted monies for
both CAMS and TADS automated system development and such steps continue
to swell the size of the Directorate budget for purposes not organic to
the Directorate itself. The Director should also be made aware that the
current budget planning figures of $ lacks, for understandable
reasons, credibility. With the almost complete lack of definitivahzess
of both software design and hardware equipment, it is not reasonable to
assume the credible figure could now be devised. The overall cost
estimate or the problem of overall cost estimate is also exacerbated 1y-
the continuing inflationary problem that is with us and that, in turn, could
be worsened
envisioned.
8. In
if the development period is stretched out longer than now
presenting and discussing this
matter with the Director, I
that he understands two
UJCS. Based on the known and
OJCS, not including SAFE, this
would also feel under obligation to ensure
current but unrelated matters that bear on
reasonably predicted increased workload of
Directorate currently has a
a reserve release of $
Secondly, there are many of
of investigations is behind us, there is a
high probability of a massive
file system restructureing of the Agency. ShouU this eventually acme to
~' . it is an additional workload on the talents and
resources of OJCS.
Approved For Release 2002/06/05 : CI#1-RDP77-00512R000100010073-7
request pending asking the Director to obtain
for expansion and upgrading of OJCS.
us of the opinion that w )en this cale::-ie.ar year
 Approved For Release 2002/06/05 : CIA-RDP77-00512R00Q100010073-7
9. The Directorate position, to present a summation, is as
follows. We are prepared to acquiesce the DDI request to assume
responsibility for the development and operation of SAFE. We do so,
however, with the understanding that it is a major systems develcnt
and feel it incumbent upon us to make the Director aware of the totality
of the immediate and long-range resources requirements involved to the
degree that we can now identify them. He must also be aware that SAFE,
in essence, is a stand-alone system and that there are other concoanitant
needs for OJCS which must receive equal and current attention.
John F. Blake
Heputy Director
for
Administration
5
Approved For Release 2002/06/05 : CIA-RDP77-00512R000100010073-7