CLERICAL ROTATION PROGRAM

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP77-00512R000100030203-0
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
2
Document Creation Date: 
December 12, 2016
Document Release Date: 
February 13, 2002
Sequence Number: 
203
Case Number: 
Publication Date: 
September 2, 1975
Content Type: 
MF
File: 
AttachmentSize
PDF icon CIA-RDP77-00512R000100030203-0.pdf137.17 KB
Body: 
Approved For Release 2002/05/06 : CIA-RDP77-00512 Q00100030203-0 DD/A 75-4114 2 September 1975 MENIORANDUM FOR: Director of Communications Director of Finance. Director of Joint Computer Support Director of Logistics Director of Medical Services Director of Personnel Director of Security Director of Training Head of MG Career Subgroup SUBJECT : Clerical Rotation Program 1. As you know, has been working on STATINTL the clerical management irectorate. One of the problems that has surfaced in her discussions with DDA Offices, the Office of Personnel, and other Directorates is the plateauing at the GS-07 level of a large number of our secretaries. Because advancement beyond that level is relatively slow with few opportunities for upward movement, our secretaries tend to spend considerable time in grade and in position at this level. As a result, many secretaries become bored with their jobs and frustrated over lack of movement. 2. Since there is little likelihood that more higher graded positions will be created in the Agency, we would like to propose a Directorate secretarial rotation program to offer at least some variety to the secretaries. We would like to run an abbreviated trial rotation program of three months to determine the feasibility of a long-term secretarial rotation program. The program would begin on 22 September and end on 31 December. 3. Each Office and the 'MG Career Subgroup should identify a first-rate GS-07 secretary (preferably one with considerable time in grade) who would be willing to serve a three-month trial period in another DDA Office. Shorthand is a requirement. The home office would retain responsibility for her salary, slot, and general personnel housekeeping chores as that secretary will return to her home office position at the end of the trial period. Home offices should not neglect the detailees in terms of possible promotion opportunities while on detail. Approved For Release 2002/05/06 : CIA-RDP77-00512R000100030203-0 Approved For Release 2002/05/06 : CIA-RDP77-00512R000100030203-0 DD/A 75-4114 Assignments will be determined by the DDA Clerical Career Service Coordinator through discussions with the Offices concerned. 4. At the end of the three-month period, the secretaries and the supervisors concerned will be tasked to prepare a report on the initial program. Areas to be covered are: the benefits of such a program to them; any problems encountered; a brief assessment of the supervisor/ secretary involved (not to be misconstrued as a Fitness Report as this is not for the official record); and their willingness to participate in such a program for an extended period of two years. Based on the results of this trial period, a determination will then be made as to the expansion of this program into a formal DDA rotational system. 5. Subsequent to our discussion of this program, we each Office to forward the information below to by COB 12 September. Further, we solicit your if moving to Extension Location of Office supervisors concerned the importance of their lent and dedication to such a program. In addition will STATINTL meet with the secretaries as a group to emphasize the signif:'i- cance of this trial program. The program will provide to the secretaries a change of environment and routine; an opportunity for developmental experience; career enhancement; and greater visibility into the Agency and its workings. Secretaries can learn new ideas and techniques from the Offices of detail and impart to them their own ideas of merit. But without the participation of the secretaries and supervisors, we, of course would have no program. Information Needed: Name of Secretary Name of Supervisor Time in Grade Time in Present Position explaining to the individual secretaries and Distribution: 1 - ea addse L-i - JFB Chrono 1 - DDA Subject 1 - DDA Chrono 1 - JMH Chrono STATINTL DDA/CMOAug 75 Retyped Per Mr. Blake to :der (2 September 1975) ??Tgned.tt Tohn F. Blake John F. Blake Deputy Director for Administration change dates in Paras 2 and 5 Approved For Release 2002/05/6 : CIA-RDP77-00512R000100030203-0