CLERICAL ROTATION PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP77-00512R000100030203-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: February 13, 2002
• Sequence Number: 203
• Publication Date: September 2, 1975
• Content Type: MF

Approved For Release 2002/05/06 : CIA-RDP77-00512 Q00100030203-0
DD/A 75-4114
2 September 1975
MENIORANDUM FOR: Director of Communications
Director of Finance.
Director of Joint Computer Support
Director of Logistics
Director of Medical Services
Director of Personnel
Director of Security
Director of Training
Head of MG Career Subgroup
SUBJECT : Clerical Rotation Program
1. As you know, has been working on STATINTL
the clerical management irectorate. One of
the problems that has surfaced in her discussions with DDA
Offices, the Office of Personnel, and other Directorates is
the plateauing at the GS-07 level of a large number of our
secretaries. Because advancement beyond that level is
relatively slow with few opportunities for upward movement,
our secretaries tend to spend considerable time in grade and
in position at this level. As a result, many secretaries
become bored with their jobs and frustrated over lack of
movement.
2. Since there is little likelihood that more higher
graded positions will be created in the Agency, we would like
to propose a Directorate secretarial rotation program to offer
at least some variety to the secretaries. We would like to
run an abbreviated trial rotation program of three months to
determine the feasibility of a long-term secretarial rotation
program. The program would begin on 22 September and end on
31 December.
3. Each Office and the 'MG Career Subgroup should identify
a first-rate GS-07 secretary (preferably one with considerable
time in grade) who would be willing to serve a three-month
trial period in another DDA Office. Shorthand is a requirement.
The home office would retain responsibility for her salary,
slot, and general personnel housekeeping chores as that
secretary will return to her home office position at the end of
the trial period. Home offices should not neglect the detailees
in terms of possible promotion opportunities while on detail.
Approved For Release 2002/05/06 : CIA-RDP77-00512R000100030203-0
 Approved For Release 2002/05/06 : CIA-RDP77-00512R000100030203-0
DD/A 75-4114
Assignments will be determined by the DDA Clerical Career
Service Coordinator through discussions with the Offices
concerned.
4. At the end of the three-month period, the
secretaries and the supervisors concerned will be tasked to
prepare a report on the initial program. Areas to be
covered are: the benefits of such a program to them; any
problems encountered; a brief assessment of the supervisor/
secretary involved (not to be misconstrued as a Fitness
Report as this is not for the official record); and their
willingness to participate in such a program for an extended
period of two years. Based on the results of this trial
period, a determination will then be made as to the expansion
of this program into a formal DDA rotational system.
5. Subsequent to our discussion of this program, we
each Office to forward the information below to
by COB 12 September. Further, we solicit your
if moving to
Extension
Location of Office
supervisors concerned the importance of their lent and
dedication to such a program. In addition will STATINTL
meet with the secretaries as a group to emphasize the signif:'i-
cance of this trial program. The program will provide to the
secretaries a change of environment and routine; an opportunity
for developmental experience; career enhancement; and greater
visibility into the Agency and its workings. Secretaries can
learn new ideas and techniques from the Offices of detail and
impart to them their own ideas of merit. But without the
participation of the secretaries and supervisors, we, of course
would have no program.
Information Needed: Name of Secretary
Name of Supervisor
Time in Grade
Time in Present Position
explaining to the individual secretaries and
Distribution:
1 - ea addse
L-i - JFB Chrono
1 - DDA Subject
1 - DDA Chrono
1 - JMH Chrono
STATINTL DDA/CMOAug 75
Retyped Per Mr. Blake to
:der (2 September 1975)
??Tgned.tt Tohn F. Blake
John F. Blake
Deputy Director
for
Administration
change dates in Paras 2 and 5
Approved For Release 2002/05/6 : CIA-RDP77-00512R000100030203-0