DESTRUCTION ACTIVITIES FOR CALENDER YEAR 1973

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00300R000100010033-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 12, 2016
• Document Release Date: August 8, 2002
• Sequence Number: 33
• Publication Date: June 30, 1975
• Content Type: MEMO

OPTIONAL FORM NO. 10
MAY 1962 EDITION GSA FPMR (41 CFR) 101-11.6 'rte
UNITED NPI~ t `~ k,?002/08/28 : CIA-RDP78-00300R000100010033-5
Memorandum
Chief / Staff Personnel Division
DATE: 30 June 1975
FROM : Chief / Correspondence and Applicant Records Branch
-EuBJECT: Destruction activities for Calender Year 1973
8. Chrono File - During 1973 we destroyed about 32,239
copies of our outgoing letters.
9. Card Control File - During 1973 we destroyed 21,450 of
these cards.
10. Dura Machine Tapes - No figures on this as tape destruction
is spotty and only done when another
tape is being prepared in place of the
destroyed tape.
11. Official Applicant Folders - We do not destroy.
lle. Resume Files - No accurate figures are available but
I estimate that we destroy about 200
of these and info files a month or
4800 a year.
- No reference material destroyed in 1973.
Ap py ? oi 3 J P rlf A "t)reP~JyPPR Tg?RPs1RSJ0033-5
 CORRESPONDENCE AND APPLICANT RECORDS BRATCH/SPD/OP ....
9.
CHRONO FILE
Chrono file of correspondence of a routine
nature of individuals applying for Agency employ-
ment such as notifications of processing, requests
for additional information, notice of rejection,
etc. Used to control where official applicant
file is sent (duplicate maintained in official
applicant file). Filed alphabetical.
3x5 cards maintained on all individuals who
for control purposes and charge-outs during active
processing and denotes pertinent information such
as any security disapproval, special interest, and
other information of importance regarding the
applicant, including date file sent to ISD if
applicable or job and box number if file forwarded
to Records Center. Also in this file are cards
maintained on individuals whose applications for
Agency employment would be of interest to the CIA
Watch Officer.
have applied for Agency employment. Card is used
DURA MACHINE TAPES
Flexowriter tapes used in preparing routine
letters. Arranged numerically by code assigned to
each letter.
OFFICIAL APPLICANT FOLDERS
Official applicant folders on all individuals
who have applied for Agency employment. Folder
includes various items of information such as
correspondence and resumes, application for
employment, report of interview, PHS, and request
for security clearance. Categories are as
follows:
FORM NO. 139a use PREVIOUS
I JAN 56 EDITIONS.
Approve t~6 eL R 2litWbU RQp~$i A9~QQRQ0pappp10033-5
TEMPORARY. Retain twelve-month level. Destroy
oldest month after filing current month.
TEMPORARY. On those files forwarded to ISn
cards will be held two years and destroyed..
All other cards except for those categories
listed below will be destroyed when job is
destroyed at Records Center:.
a. Srecial Interest
b. Security/Medical reject
c.- Panel case
d. Watch Officer interest
TEMPORARY. Destroy when superseded or obsolet(
TEMPORARY. Material in official applicant fill
becomes part of the official personnel folder
should individual enter on duty. Cancelled
applicant files will be retained as outlined
below. (GRS 1, #15)
65 '
(41
 -& a. Files on all applicants on whom Security,?
has been initiated except Special Interest cases' These include not only routine applicants but
security disapprovals.
b. Files on limited "Special Interest"
applicants on whom Security has been initiated.
c. Applicants who apply for Agency employ-
ment who are of "Extra Special Interest" and
require special handling because of the source of
application.
--i d. Files on all applicants on whom Security
has not been initiated. These include not only
routine applicants but those of limited "Special
Interest."
e. Resume files on individuals to whom forms
have been sent and acknowledgments have not been
received. Held by month and alpha.
MACHINE LISTINGS
These periodic listings contain name and
pertinent information on all retired application
files on whom Security has not been initiated and
the file has been forwarded for ISD disposition.
TEMPORARY. Files that have been inactive for
at least six months will be retired to Agency
Records Center and held for an additional
eighteen months. At the end of this time,
files will be destroyed. Should file be
recalled because of recontact it will be done
so on a permanent basis.
TEMPORARY. Files that have been inactive for
at least six months will be retained in
immediate work area for an additional thirty
months. At the end of this time, files will
be destroyed.
TEMPORARY. Retain in immediate work area.
When file has been inactive for three years,
it will be reviewed by division representative
for possible destruction. If it is deemed
necessary to retain for a longer period, it
will be done so in immediate work area until
such time as it is no longer heeded; then it
will be destroyed.
TEMPORARY. File will be forwarded to ISD(for
transmittal to Records Center)two months after
becoming inactive.
TEMPORARY. If after three months no acknow-
ledgment is received, file is transferred to
"d" above, if there is sufficient information
to identify the individual, or destroyed if no
such information.
TEMPORARY. Destroy upon receipt of current
Fisting. Issued semi-annually.
-Approvea or a ease /28 : CIA-RE PT&-60300R0'00100010033-5
FORM NO. 139a use_raer'oua RF(.nRns CONTROL SCHEDULE - CONTINUATION SHEET
 Copies of selected correspondence maintained
for possible future use as guides. Included are
such items as sample cover letters used under
unique circumstances as well as samples of routine
correspondence. Copy of these guides is main-
tained by each person responsible for corres-
pondence preparation.
Alphabetical file on individuals requesting
employment information on the Agency for school
projects and other reasons.
TEMPORARY. Destroy when revised or no longer
needed for reference purposes.
TEMPORARY. Destroy when three months old.
. r.v:lyriL
-=K7x7.r>
FORM NO. 139a USE PREVIOUS
Approved For Rele 220p0p2/SC g A-RDP78-0030OR0001 10033-5
RECORQS I~TROL M0 . CONTINUATION SH ELI
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