ARCHIVES, HISTORY, AND RECORDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00433A000100080015-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: November 19, 2001
• Sequence Number: 15
• Publication Date: May 18, 1972
• Content Type: MF

Approved For Rely 2002/01/07: CIA- p 8-00433T
(0080015-8
S
MEMORANDUM\FOR: Mr. Coffey via Mr. Wattles
18 MAY 1972
1. I hav prepared for your approval and signature two
alternative respo ses to Mr. Colby's 9 May revised memorandum on
archives, history, and records. In neither did I include further
comment on matters on which we have commented previously.
2. Proposed r
istration Officer, and
Chief, Support Services
would have the CIA Recor
ponse A is tailored to the CIA Records Admin-
B, remaining responsive to you through
taff. The alternative proposed response B
Executive Director-Comptro
this and he favors the conc
Administration Officer report to the
ler. Mr. Wattles and I have discussed
t of retaining the records management
torate, with the reconstituted Agency
function in the Support Dire
Records Management Board provi
Records Program.
ing new stimulus and clout to the
3. I developed the B resp nse with the understanding that
Mr. Colby proposes to have the CIA Records Administration Officer
report directly to him. I have ass med that the slot as well as
the function would be transferred fr m SSS to the Executive Direc-
tor-Comptroller for this purpose. I this assumption is correct,
it raises several problems:
a. It is not clear to me wh ther the Records
Management Board Secretariat is a ew element attached
to assist the Chairman, whether the ecretariat members
are part time or full time in that roe, whether they
are appointees from the directorates ( g., directorate
senior records officers), or whether the\secretariat is
made up of some or all of the present staff of the
Records Administration Branch -- either in part time
or a full time mode. The professionalism of he direct
assistance which the Agency Records Administra 'on
Officer can expect from his staff, if any, has bearing
on who would be the right person for the job -- a how
effective he will be. If the new Agency Records A in-
istration Officer is to function as Mr. Colby descri es
including the CIA classification/declassification
responsibility, he should be a supergrade.
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b. The present Agency Records Administration Officer,
is not the right person for the job, even if he
were no scheduled to move to OTR. o is
scheduled to replace late September , even if
he were experienced i ecords job, is not sufficiently
senior (he is a GS-14) to cha' rejuvenated Records
Management Board. (I believe as the qualifications
to be effective in the CIA Recor s ministration Officer
job as presently defined, and to head the present Records
Administration Branch.)
c. If the CIA Records Administration Officer is
assigned to the Executive Director-Comptroller and the
balance of the Records Administration Branch remains in
DDS/SSS, the command relationship of the Agency Records
Officer to the Branch should be clarified.
d. I am not certain that I understand the meaning
of "The Deputy Director for Support will provide general
support for the Agency Records Management Program,..."
Over and above Records Center activity, I would assume
that the extent of this would be a function of what
happens to the Records Administration Branch. I feel that
you may wish to explore this further with Mr. Colby.
4. I feel that the CIA Records Administration Officer and the
Records Administration Branch should remain joined, regardless of to
whom the former is reporting. I also feel that the effectiveness of
the Agency Records Officer would be enhanced if he were on the staff
of the Executive Director. I must defer to you and Mr. Wattles as
to whether the enhancement is of a magnitude to justify the loss of
that management function from the. Support Directorate.
Attachment:
Alternative A
Alternative B
References
tCRES.
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Approved For Release 2002/01/07 : CIA-RDP78-00433A000100080015-8