RECORDS CONTROL SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100020004-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 19, 2016
• Document Release Date: September 23, 2005
• Sequence Number: 4
• Publication Date: May 3, 1954
• Content Type: MEMO

C 0 Approved For Reire 2005/11/21: CIA-RDP78-00487A0W 0020004-7
P
Y
Auditor-in-.Chief 3 May 1954
Chief, Records Managment Division
Management Staff, DD/A
Records Control Schedule
1. In accordance with the request of the Audit Office a
records management survey of the Office, including the Office
of the Auditor-in-Chief, was conducted by an analyst of the
Management Staff. The survey covered all records and was con-
cerned with their organization, use and disposition. As a re-
sult of this study, the attached recommended, Records Control
Schedule is subrrd tted for review and approval.
2. In developing this schedule, a physical inventory was
taken of the record holdings of both Offices to determine the
value of each series of records. It is felt that the values
assigned are realistic and give due consideration to the needs
of the Office and the interest of the Agency. The fact that the
function performed by the Audit Office and the records resulting
therefrom, corresponds to the functions of the Comptroller General,
d
t
ma
e i
imperative that extreme care be taken in determining the
value of the records. Tentative agreement was reached on the ro-
posed disposition plan
of your Office and of this Office.
ollowing your consideration, the analyst who prepared the schedule
will discuss it at your convenience.
3. Concurrently 'with the disposition survey, consideration
was also given to the possibility of depositing some of your
material in the Vital Materials Repository. It was determined,
however, that it was not feasible to participate in this program
at the present time. The present system for maintaining current
records was examined and found to be satisfactory.
!t. This Office wishes to express its appreciation for the
help and cooperation extended the analyst by I land
D
Attachment
Records Control Schedule of the
Auditor-in-Chief and Audit Division
?i
~1.
25
25
25
25
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100020004-7
 Approved For Release 2005/11/21 : RDP78-00487A000100020004-7
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
AUDIT STAFF
FORM M0. 738 Approved For Release 2005/11/21 :.CIA--RDP78-00487A000100020004-7 (41)
1 JUL 55
 SCHEDULE NO.
~' 2005/11/21
78-0048'
_,o,p Q
~
~
'AO001 0
IJM
(
REDS~~~d
~+~
DATE PREPARED
0
OFFICE. DIVISION. BRANCH
A
ITEM
FILES IDENTIFICATION
VOLUME
TYPE OF FILING
DISPOSITION INSTRUCTIONS
NO.
(Title, description, arrangement, and inclusive dates)
(Linear Ft)
EQUIPMENT
F IJD AUDIT UAIT I ,
Consists of correspondence and audit re-
.3
1. drauor safe
Part ont. Disposal not
ports be' reen tlao field audit teams and
authorized. (Cut off at end
the Auditor-in-Chief relating to the audit
of 3 -cars; transfer to i ecords
of station accountings and those projects
Center 3 years thereafter.)
t hiich are controlled in the Meld. Filed
alphabetically by area.
(1952-1954.)
2.
AUDITOP-Ili-CHIEF S-t 'C T FILE
Consists of correspondence, reports and
.6
2 d rater ea'o
'e anont. Disposa--7 not
related records pertaining to the ad-
i tho .zo? . (Cant off at one, of
n..n iotrfition and operation of t e auit
every 3 Years, .corporate uri
function of the Agency not covered by
the Audit Office S joct Pale
GAO procedures. F lied alphabetically
described in Item 7, and transfer
by subject.
co cords Center 3 years thore-
(1951-1954)
ante ~. )
3.
PI-WECT FILE
Consists of copies of cor: ?espondenco and
1.3
1. dray-rer safe
T'e r y. Transfer to Audit
reports tthicb doom ent the audit aspects
Nice i?ncn project is liquidated,
of covert projects. (?ie material in this
or eo ner, if no lonnor needed
file is substantially duplicated the
for reference. (`u oln tra for,
Project pile, Itcui 3a.) Filed alphab; ?i-
incox1zorate in Item 6a r.;: terial
cally by project.
not i~WYllaca'tc' in that file and
(Current)
destroy remander.)
25
 RRFF RRttLL~~ ~~11 ~~ SS EEEE
a A prove't~FRYKeligg2TT'RRZVO?A IgPY . r ~l~gda4g A0b01b0020004-7
ITEM
N0.
FILES IDEN CATION
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Pt)
YPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
1.
CA : VICE, EO FIVE!,
Consists of Info i t Lonal copes of the
.4
4 drarir safe
To :)ora.3'y. Destroy 1'71en no to er
minutes of rucati igs of the CIA Career
needed for informational purposes.
Service Board. riled chronologically.
(1951-1954)
5.
RE -m- I= PU 3LICA ff OUS 3II
Consists of copies of CIA i e .ations and
2.1
L. drawer safe
1enx racy. Destroy tuhen s er-
15C Directives and Corm1orrcial
Nofi cis
ceded or o' solcte, or no longer
,
publications,, wed '1y type of issuance.
needed 'or reference*
# LOGS
I?.;ecord of all classified uaterinl in-
.1
2 drag We
Tci,-oorary. Bestroy then 1 ar
cluding bop Secret, received or dis-
old. (Cut off at end of each
patched by the office. :.taint ned
yoarg destroy 1 year thereafter.)
pthaarily for se t' s purposes. Mod
chronolog Lally.
(1952-19514)
 F R 11 2005/11/21
048
p
N
SCHEDULE NO.
A000100020
"
RE4W
eRI
CND
DATE PREPARED
28 April 19.54
OFFICE. DIVISION. BRANCH
APP
IT O.1'j C
ITEM
NO.
FILES IDENTIFICATION -
description, arrangement, and inclusive dates)
(Title,
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
T.
z
O ~' ICE STh3BJECT .Ld.L
Consists of correspondence, reports wd
20
b dra. sr cefo
Pere ano t. Disposal not
?
mated fora records pertaining to the
authorized. (Cut off at end
ad %.nistratlon and operation of the Audit
of every 3 Years; transfer to
Ci aco. It consists of such subjects as
Records Center 3 years there-
policies and procedures, s, field aud513 t pro ??
after,)
grarLiss budget and finance matters and
other subjects covering the activities
and fu nc Lons of the Office. Filed
alphtot.eallW by office s joct filing
system,
(1947 -1954)
.
P2CJEC T PILE
Tessa files reflect the audit ction
as perfor ..?d by the Audit Office for
Aged,
a. Consists of correspondence and reports
2.
4; dratror safe
Peraarient. Disposal not
thidh document the audit aspects of covert
authorized. (Place in inactive
projects. Includes the didnistrat.ve
file then project is liquidated;
plan and audit reports. filed alphaboti-
transfer to ?:?acorns Center con-
call` b j project na e.
currently trl Item 7. )
(Current)
h, Consists of detailed tiork papers pro-
8.6
. drarer sac
Pornoaont. ?icp . not author-
duced as a result of an audit. Includes
iged. (Place in Inac iho file
inventories., h:vl ca saeettis, profit mid
thon project is liquidated;
loss statements, and bank state onts,
con, l .cato trith a. above and
t '.led alphabetically project.
?zanefcr to 7ccords Center con-
(Current)
currently frith Item 7.)
Approved For Releas
2005/11/21
CIA-RDP78-00487
600100020004-7
5
F
tORMVNO. 36-269 V~V(1LL~. J (41)
 ITEM
NO.
9.
10.E
?V oY'R91Wb5ff4,
rove
(Title, description, arrange t, and inclusive dates)
PMtF,,GT Y, (Con timed)
C' Consists of 5 a 0 cards tthichz sxa iz
the inDorratton eontaLned a. above, suc4
as doocrip on of roject, objoc'z ves,
fu m's used, and the assa. ; ned auditor. Usr
as a reams re o'nco. `1od a1phahoty call
by project.
( rzont)
a. Consi s Us of k'::QL_ rya of Ticoi,) ions
noted as a result of audit mid replies
from Finance Division indicating action
taken to rectify or clear such eecons.
.lad au erica" by weqption nurser.
(Cut)
b. Log rnaintninod on 0 Lr l0~ shoots, for
the .r-pose of assigrin ; a nude or each
c ce s ti on. riled n soric by o eeY)tioa
m r.
(Current)
Contest of copies of eo loto audit ro-
ports on Confidential Am'do. riled
chronologically by year.
(19b6-1950)
VOLUME
(Linear Ft)
.3
1.5
.1
.6
01$M04tMT0020004-7
OE-OF FILING
EQUIPMENT
1 7 t a w 1f mdo
1!, dram. sale
1, dr yer safe
Te:; Zaorary. Destroy when project
is liquidated or ties no to 3cr
noedaO for re "erence.
Permanent. Di gjosal. not author-
ized. (Place J-111 inac-dvo Me
then oxcc tLon is cleared;
transfer to Records Center con-
clra2en y with Item 7.)
':c-, )oraiy. Oc s troy 1 year after
exception amber has `ben assi .xd.
Poi nont. `. "~